Finance and Administration Officer

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Description

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• Performs a periodic review of the transactions posted to the projects to ensure they are accurately entered into the accounting system.
• Monitor donor reports list and submit the complete report prior the due date.
• Verifies that the transactions process occurs according to the IFRS , the IFRC policies, procedures and they comply with the donor requirements.
• Provide information about the status of reports to the finance analyst.
• Prepares income or expenditure reallocations to ensure that the reports are ready to submit 

• Provide technical assistance, and advice to the project managers and / or programme staff during the preparation and/or revision of budgets.
• Provide analysis of actual expenditures vs. budgets with its respective comments of the variances and recommendations to the project manager and programme staff.

• Ensure that all the transactions related to his/her portfolio are validated following the expenditure authorization policy and other procedures.
• Ensure all accounting transactions are properly authorized and documented by original and valid supporting documentation.
• Provide feedback to the project managers when findings have been identified in terms of documentation that does not meet the requirements or transactions that are not within the approved budget.
• Follow up with the project manager or unit staff the timely submission of the forecasts, journal of expenditures, expense claims and other documents.

• The post will be responsible for the monthly cash request analysis submission 
• Ensure there are sufficient funds.
• Preparation of bank account reconciliations
• Conduct petty cash counts (surprise or planned)
• Ensure that the payments are done on a timely basis.
• Coordinate the opening and closing of bank accounts.

• Validate the Partner National Societies (PNS) transactions related to the provision of supplementary services.
• Ensure the accuracy of the booking of these transactions.
• Prepare the draft invoice and ensure the content matches with the supplementary services report.
• Do the necessary corrections if required after the finance analyst has provided his/her feedback.
• Liaise with the PNS in case of technical questions.
• Ensure all the bookings related to services provided have been reflected in the accounting.

• Provide technical support to the project managers during the preparation of the shared office and service costs budgets.
• Gather the required information to fill in the calculation spreadsheet.
• Explain to each project manager of the related function the results of the analysis.
• Book the transactions monthly.
• Coordinate revisions of the budgets or rates when it is required.
• Provide the interpretation of the management report to the Head of the Country Delegation

• Book all the transactions in the accounting system after the appropriate review.
• Balance Sheet items review and reconciliations
• Ensure the same amount that was counted match with the amount reflected in the accounting system.
• Provide reconciled account statements of the outstanding balances of staff and / or National Societies
• Ensure that other balance sheet items are reconciled 
• Coordinate that corrections are done on a timely basis.

• University degree on finance or accounting and admin – Required
• Qualification in business administration or auditing. – Preferred

• 3+ years’ professional experience in a finance or accounting department. – Required
• 2+ years of field experience in a humanitarian organization. – Preferred
• Red Cross / Red Crescent movement, other international organization, large NGOs, and governmental development agencies. – Preferred

• Good stress management skills . – Required
• Self-supported in computing systems (e.g., accounting software and MS Office). – Required
• Excellent communication skills. – Required
• Good analytical skills and solution focused person. – Required
• Skills in training and developing staff. – Required 
• Time Management skills. – Required
• Fluent spoken and written Arabic. – Required
• Fluent spoken and written English. – Required
• Good command of another IFRC official language (French) . – Preferred

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