Deputy Director, Finance

IRC has been present in Côte d’Ivoire since 2003 to respond to the humanitarian needs of people affected by socio-political crises. Currently, IRC runs programs from offices in Abidjan, Korhogo, Man and Yamoussoukro, and in the following sectors: health, women’s empowerment and protection, education, child and youth protection and development, economic recovery and development, social cohesion and governance.

As a member of the Côte d’Ivoire Country Program Senior Management Team (SMT), the Deputy Director Finance provides the leadership and management necessary to ensure that the country program has the appropriate financial infrastructure and systems in place to support the strategic vision and mission of the organization. The DDF will contribute to the development of the Country Program’s strategic and operational plans and be accountable for ensuring and monitoring delivery against the financial plans through targeted and comprehensive financial analytical review. The Deputy Director Finance is responsible for the overall policy and management for the financial and accounting management of the Country Program. Emphasis will be placed on financial management practices and systems that are compliant with US and local laws, adhere to donor requirements, and are conducive to effective implementation of programs.

As Deputy Director Finance, s/he will have responsibility for all aspects of strategic and operational finance in the Country Program, acting as the principal finance business partner to the Senior Management Team and Country Director, as well as conforming to IRC’s financial control environment and CFO standards and objectives. S/He will collaborate closely with the Deputy Directors of Programs and Operations to ensure acceptable levels of performance of cross departmental business policies and procedures and collectively troubleshoot and develop solutions.

Based in Côte d’Ivoire, the Deputy Director Finance will have dual reporting to the Country Director and the Regional Finance Director, including straight line accountability to the CFO.

Major Responsibilities:

Under the supervision of the Country Director and the Regional Director of Finance, the Deputy Director of Finance will be based in Côte d’Ivoire where he/she will be responsible for the following tasks:

Strategic planning & analysis

• Provides financial information to support the Country Director and SMT in making business decisions in line with IRC, Regional & Country Program strategies.

• Provides strategic analysis on the overall financial health of the Country Program to the CD and SMT.

Contributes and provides feedback to the development of Country Program’s Strategic Annual Plan.

Controllership

• Ensures that all in-country practices are in compliance with IRC and donor policies and procedures.

• Establishes in-country finance procedures to supplement global policies as needed.

• Closely monitors financial activities and advises the Country Director on financial performance of the office, issues with internal controls or financial management.

• Ensures monthly balance sheet reconciliations are completed on a timely basis.

• Manages the finance department activities and schedules to meet the financial reporting requirements and deadlines specified by headquarters and donors.

• Identifies requirements for and develops reporting formats to aid in the management of country operations and grant expenditures.

• Directs the preparation of and approves all donor financial reports in respect to accounting, legal and contractual requirements and ensures the review of such reports by the Country Director and Regional Controller prior to submission.

• Ensures in-country internal control reviews of operations are regularly undertaken.

• Facilitates external, internal, donor or government audits.

• Oversees the protection of the Country Program’s assets (cash, inventory, fixed assets) through the enforcement of internal control policies and procedures.

• Maintains current knowledge of local government requirements related to finance and complies with tax and other legal requirements.

• Serves as the principal liaison with IRC HQ on all finance, accounting, grant budget management, and cash management.

Training & staff management

• Establishes a finance department roles and responsibilities matrix;

• Ensures staff job descriptions are current;

• Recruits and maintains qualified staff to perform finance functions.

• Ensures comprehensive and constructive performance reviews are completed annually; career planning and development plans are in place for all finance staff.

• Develops and implements a training program for the country’s finance staff.

• Oversees finance training and technical support to non-finance staff for skills improvement in the areas of accounting, reporting and internal control.

Compliance & financial risk management

• Identify potential financial risks.

• Analyze and quantify the severity of these risks to operations and programs.

• Develop and implement effective strategies to manage these risks.

• Monitor the success of the strategies and take appropriate action to update them.

• Ensure timely implementation of internal and external audit recommendations related to the Finance Department.

• Contribute to the overall risk management of the country through the management team.

Treasury

• Supervises all country program bank relations and bank account activities including negotiation of fees, interest, and currency exchange rates.

• Oversees the review and approval of all monthly bank accounts and cash reconciliations.

• Maintains on current basis accurate forecasts of cash requirements for meeting future spending, including commitments which obligate IRC to future spending.

• Ensures that appropriate balances are maintained to facilitate grant implementation and cash held in headquarters in drawn regularly.

• Ensures the development and implementation of a plan to minimize the Country Program’s foreign exchange exposure to currency gains and losses.

• Supervises the collection of contractual and other receivables.

Budget/Forecast

• Oversees the preparation and revision of grant proposal budgets; supports programs with guidance on costing and inputs in creating budgets for submission.

• Prepares and maintains the Country Program’s annual operating budget; ensures cost coverage for in-country operating costs and updates the operating budget regularly.

• Presents and facilitates the review of actual budget expenditures with the Country Director and program managers.

Job Requirements:

• Master’s degree in accounting, Finance and Economics or equivalent

• Significant experience and at least five (5) years in a similar position

• Have good experience of working in development or humanitarian intervention, including at least five years’ experience of living and working in the field concerned in developing countries and countries in transition.

• Knowledge of donor procedures such as World Bank, EU, USAID, CDC, PEPFAR, PATRIP, ENI ECHO etc….

• Knowledge of ERP based systems (Microsoft Dynamics 365 SUN System and Vision, etc.)

• Ability to carry out responsibilities independently with minimum technical support.

• Ability to work and manage a team and be committed to staff training and development.

• Ability to operate effectively in a complex environment.

• Ability to identify appropriate priorities and respond effectively to multiple simultaneous needs.

• Good knowledge of English (good writing and oral communication skills)

• Very good organizational skills

• Pro-active and autonomous

• Proven interpersonal skills enabling him/her to interact with people from different cultural backgrounds.

• Courtesy and good written and oral communication

• Act with integrity while conducting business in the name of IRC and in strict adherence with the IRC Way.

• Proficiency with computer tools