Project Management Support – Officer (Logistics), LICA-8, Manila

Background Information – South East Asia Multi-Country Office (EAPMCO)

The South East Asia and Pacific Multi Country Office (EAPMCO) supports, develops, and oversees the UNOPS portfolio of projects in South East Asia and the Pacific. EAPMCO was established in January 2023 following the merger of the Thailand Multi-Country Office, which covered 20 countries across North East Asia, South East Asia, and the Pacific, and the Cambodia Multi-Country Office, which covered 4 countries South East Asia – 3 countries in the Mekong Sub-region (Cambodia, Lao PDR and Vietnam) and the Philippines. EAPMCO currently covers 24 countries across North East Asia, South East Asia and the Pacific. With its head office in Bangkok, the Multi-Country Office comprises nine business units: SEMCO Thailand, EAPMCO Indonesia, EAPMCO Pacific Operations Cluster, EAPMCO Papua New Guinea, EAPMCO China, EAPMCO Vietnam, EAPMCO Lao PDR, EAPMCO Philippines, and EAPMCO Cambodia.

In 2022, the UNOPS EAPMCO implemented projects worth more than USD 95.7 million, in the areas of Energy Transition, Digital Transformations, Sustainable Environmental Management, Climate Change, Waste Management, Rule of Law and Access to Justice, Water, Sanitation and Hygiene (WASH), Post Conflict Reintegration, Emergency Relief, Post COVID19 Economic Transformations, and Health, through HR, procurement, construction, contract management, fund and program management services.

The Multi-Country Office head office in Bangkok provides strategic direction, operational support, delivery oversight, and assurance of the excellence of business processes and quality standards across all of the Multi-Country Office locations. It is also responsible for developing, delivering and managing the portfolio of engagements in the country of the MCO location itself.

UNOPS in the Philippines

Established in 2016, UNOPS Philippines provides expert support to ensure sustainable project management, procurement, and infrastructure activities in projects. With funds from the European Union (EU), UNOPS supports the Supreme Court, the Department of Justice, and the Department of the Interior and Local Government under the Governance in Justice (GOJUST) Programme (GOJUST2) through procurement, logistics, and grants management to push forward the justice reform agenda of the Philippine government through innovations and interventions; as well as providing grants to civil society organizations to improve access to justice of marginalized groups. In Support to the Bangsamoro Transition (SUBATRA) Programme, UNOPS is working with the Bangsamoro Autonomous Region of Muslim Mindanao (BARMM) Government to strengthen the capacities of the executive, legislative, and judicial branches to ensure a smooth transition, also with funds from the EU. In the health sector, UNOPS works with the Korean International Cooperation Agency (KOICA) for the construction of health facilities in Eastern Samar, and with the DOH / ADB in the HEAL project (Health System Enhancement to Address and Limit COVID-19).

UNOPS Philippines is in the process of expanding its area of engagement in cooperation with its development partners, focusing mainly on a portfolio of projects and programs in the infrastructure, logistics management, procurement in health, rule of law, and governance sectors.

Background Information – Philippines Multisectoral Nutrition Project (PMNP)

As the UN agency mandated to deliver procurement and project management solutions to government partners to support the 2030 Agenda, UNOPS is proposing to support The Department of Health (DoH) of the Philippines to deliver the Philippines Multisectoral Nutrition Project (PMNP).

UNOPS has been requested to act as a Third-Party Procurement Agency (3PPA) to support the centralized purchasing service needs of the PMNP project, in the areas of nutritional commodities, health supplies, and advocacy services. Additional support can cover procurement, capacity building, project management services, and communication to support the overall project aims.

Functional Responsibilities

Under the guidance and direct supervision of the Project Management Support – Senior Officer (PMSSO), the incumbent will perform the following functions:

• Provide support during the acquisition of materials and equipment to be purchased. When applicable, consult with suppliers, and end users on quality, quantity, specifications, delivery timelines, and product guarantees/warranties as per the UNOPS guidelines.
• Review the project’s internal reporting & monitoring tools for logistics procedures.
• Review/check shipping documents and Issue, submit, and follow up on the request for import permit, tax exemption, and customs clearance documents.
• Coordinate with Transport Companies and Freight forwarders regarding shipping documents as well as the loading and unloading process;
• Resolve routine logistics problems and escalate complex issues to the supervisor with recommendations for the course of action;
• Support the project or be responsible for customs clearance procedures for imported equipment.
• Support and advice on logistic operations activities under the Project;
• Conduct assessments of the receiving municipalities and facilities to determine their capacity to accommodate the planned supplies to be procured.
• Implement and maintain sound asset and expendables management and inventory control system per UNOPS’ Asset Management policy in collaboration with the Project Managers and contractors;
• Prepare Receipt and Inspection Reports (RIR) for all incoming equipment and supplies;
• Issue equipment and supplies and maintain updated inventory records for different sources of funding;
• Prepare the logistics movement weekly reports;
• Support and advise on transport requirements and ensure project staff are supported with all transport requests;
• Brief and assist new international staff, experts, and consultants about logistics for the project requirements and procedures;
• Coordinate regional-level needs for coordination of assessments and delivery of goods and services with the PMNP project sites;
• Prepare and ensure proper contract management of delivery contracts;
• Ensure proper monitoring and follow-up of invoices received for payment processing;

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education/Experience/Language requirements

Education:

• Advanced university degree (Master’s degree or equivalent), preferably in Purchasing, Logistics, Supply Chain Management, Procurement, Management, Business/Public Administration, or other related fields, is required.
• A first-level university degree (Bachelor’s or equivalent) in combination with two (2) years of relevant experience may be accepted instead of the advanced university degree (Master’s degree or equivalent).
• CIPS and/or other Procurement Practitioner Certification would be considered a significant asset.
• Knowledge of UN rules and regulations, particularly UNOPS procurement procedures, would be an asset.

Experience:

• A minimum of one (1) years of experience managing diverse logistics operations, supply chain management, or operations support services in national or international public or corporate organizations is required;
• Experience of working with Incoterms or International Commercial Terms is strongly desired.
• Proficiency in computers and office software packages (Google Office Suite or Google Workspace) and experience in handling web-based management systems are desirable.
• Experience working with UNOPS, UN, or other humanitarian/development agencies is an asset.
• Proficiency in computers and Google Office Suite or Google Workspace is desirable.
• Experience in handling web-based management systems is an asset.

Language:

• Fluency in oral and written English is required.

Contract type, level and duration

• Contract type: Local Individual Contract Agreement (LICA)
• Contract level: ICS-8/LICA-8
• Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.
• Duty Station: Manila, Philippines. Manila is a family duty station

The position is open for application only for Philippines nationals.

For more details about the ICA contractual modality, please follow this link:

https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Additional Information

• Please note that UNOPS does not accept unsolicited resumes.
• Applications received after the closing date will not be considered.
• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
• We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
• For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.
• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.