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Administrative Support Specialist

Auburn University

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Position Details
Position Information

Requisition Number S3313P
Home Org Name PY Drug Discovery and Development
Division Name College of Pharmacy
Position Title Administrative Support Specialist
Job Class Code DB03A-B
Appointment Status Full-time
Part-time FTE
Limited Term No
Limited Term Length
Job Summary The College of Pharmacy is excited to recruit candidates for an Administrative Support Specialist, who will provide varied and high level administrative and technical support to the Drug Discovery and Development department within the Harrison School of Pharmacy, with significant emphasis on more complex administrative responsibilities.
The study of Pharmacy began at Auburn University in 1885. For more than 135 years, Auburn has trained pharmacists and pharmaceutical scientists that continue to improve health outcomes in their communities and the world.
About Auburn: At Auburn, our work changes lives. Ranked by U.S. News and World Report as a premier public institution, Auburn University is dedicated to shaping the future of the people of Alabama, the nation, and the world through forward-thinking education, life-enhancing research, scholarship and selfless service. Auburn is nationally recognized for its commitment to academic excellence, community outreach, positive work environment, student engagement, and thriving community.
It’s a Lifestyle: The Auburn/Opelika area is a page right out of Southern Living magazine with an idyllic small-town feel, perfecting a unique balance between a close-knit community and driving consistent growth and development. Paralleling the exponential growth of Auburn University, the Auburn/Opelika area boasts services and amenities that cater to any interest. We’re proud of our top school systems, city services, award-winning restaurants, and the infectious spirit of life in a college town. You can find us nestled halfway between the beach and the mountains in a lower-cost-of-living area, two hours outside of Atlanta or Birmingham. If you’re new to Auburn, we’d love to introduce you. If you’re already acquainted with Auburn, we’ll keep it simple: it’s time to come home!
Why employees choose Auburn: Auburn University was named by Forbes Magazine as one of the state of Alabama’s best employers, with employees staying an average of ten years. Employees enjoy competitive benefits that include top-notch health insurance, generous retirement plans, tuition assistance for employees and dependents, flexible spending accounts and more! Learn more about Auburn’s impact, generous employee benefits, and thriving community by visiting aub.ie/working-at-auburn .
Our Commitment: Auburn University is committed to a diverse and inclusive campus environment. Visit www.auburn.edu/inclusion to learn more about our commitment to expanding equity and inclusion for all.
Essential Functions
  • Advises others on processes, procedures, and services; resolves policy related or procedural problems.

  • Gathers information and prepares various reports and correspondence; researches and resolves issues.

  • Provides budget tracking and coordination for a unit or department. This may include coordinating with the Division of Research, Research Associate to provide grants and contracts information for reporting.

  • Coordinates large or complex projects or events.

  • Performs specialized technical duties and coordinates processes.

  • Reviews and verifies documentation for completeness and compliance with policies and procedures.

  • May assists in the development and maintenance of database.

  • Participates and/or assists in special activities such as orientations, consultations, and events.

  • Supports researchers and lab staff in ensuring labs are functioning at their highest capacity. This may include trouble shooting various issues with lab instruments, coordinating repairs and maintenance, serving as an emergency contact in the event a incident occurs outside of normal business hours.

  • Performs a variety of clerical duties, such as: typing & correspondence, filing/folders, recordkeeping/compilation/data entry, preparation/processing forms, calendars and scheduling, mail distribution and outgoing mailings, travel/expense vouchers, telephones and greeting, supplies/inventory, limited supervision of clerical or student work, other support duties of similar difficulty.

  • As an academic position, duties may also include scheduling classrooms, entering course information in to Auburn University student scheduling system (OASIS), administrative issues related to student academic or financial status, creating and updating websites, and controlling/maintaining access to facilities.

Minimum Qualifications

Minimum Qualifications Education and Experience:
Level I: High school diploma or equivalent plus 4 years of experience in administrative support.
Level II: High school diploma plus 6 years of relevant experience. Experience must include at least 2 years at the preceding level or equivalent.
Substitutions allowed for Experience:
When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.

Minimum Skills, License, and Certifications

Minimum Skills and Abilities Excellent written and oral communication skills.
Minimum Technology Skills MS Office
Minimum License and Certifications

Desired Qualifications

Desired Qualifications
  • Familiar with Banner software
  • Familiar with Kronos software
  • Experience in budgeting and finance

Posting Detail Information

Salary Range $33,700- $54,300
Job Category Office/Administrative Support
Working Hours if Non-Traditional 7:45am – 4:45pm; M-F
City position is located in: Auburn
State position is located: Alabama
List any hazardous conditions or physical demands required by this position
Posting Date 01/12/2024
Closing Date
EEO Statement Auburn University is committed to an inclusive and diverse campus environment.
Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.
AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER. It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.
Special Instructions to Applicants
Quick Link for Internal Postings https://www.auemployment.com/postings/41060

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