Administrative Assistant

Job title:

Administrative Assistant

Company

Canadian Nuclear Laboratories

Job description

Are you looking for a role that will challenge you?

Our Whiteshell Laboratories (WL) site located near Pinawa, Manitoba is looking for an Administrative Assistant (AA) – onsite for the Business Operations, Performance Assurance (PA) & Quality department. The Administrative Assistant provides essential support in the areas of office administration, business operations, performance and quality assurance, meeting coordination and contractual tracking and reporting. Does this pique your interest? If you answered yes, then this may be the job for you!

What will you be doing!

FUNCTION 1:
Coordinating the workflow of department line director and/or manager

• Manage scheduling of meetings and appointments.
• Coordinate meetings, such as booking rooms, sending invites, ordering catering.
• Prepare correspondence, minutes, action lists; and prioritize commitments.
• Track and follow-up on actions placed on Director of Business Operations, Performance Assurance and quality.
• Act as liaison between the Director and all other division staff.
• Organize events such as division seminars, workshops and international conferences.
• Arranging/coordinating travel.
• Maintain accurate office records and files/follow-up system for outstanding issue.

FUNCTION 2:
Ensuring reports meet CNL standards.

• Adhering to CNL’s corporate document standards and rules (formats, storage and numbering protocols).
• Work with various groups both within and outside of the departments to ensure reporting requirements are met.
• Reviewing and updating documents (formal documents, presentations, spreadsheets) to ensure format requirements are met.
• Communicates objectives, directives, policies/procedures, and general information to staff, and ensure quality of cross-functional administrative processes.
• Providing status updates and supporting documentation for various scorecard/project reporting.

FUNCTION 3:
Assist management with protected sensitive Human Resource / Financial requirements.

• Handle sensitive and confidential information pertaining to all levels of staff.
• Work with the Director to assist in preparation of promotion cases.
• Coordinating meetings and gathering data from managers for various HR processes, such as performance management cycle, and succession planning.
• Assisting in the budget process (reporting forecasts, submissions to Finance).
• Coordinating smaller scale business support projects or providing administrative support to larger projects.

Additional Functions:

• Tracking and ordering supplies.
• Photocopying/printing.
• Submitting maintenance/IT requests.
• Submitting expense reports.
• Other duties as assigned by your manager.

What we are looking for:

• Proficiency in MS Office with expertise in Microsoft Word, Excel, PowerPoint, Visio and Outlook.
• Detail oriented and comfortable working in a fast-paced office environment.
• Excellent written communication skills.
• Superior organizational skills and dedication to completing projects in a timely manner.
• Excellent time management skills and ability to multi-task and prioritize work.
• Attention to detail and problem solving skills.
• Can work independently without supervision.
• Must be “Team” oriented with demonstrated ability to work well with others and promote a positive work environment.
• Demonstrated leadership skills with ability to train and develop others.
• Demonstrated tact, diplomacy, trust, and discretion in handling of sensitive and confidential information
• Knowledge of office management systems and procedures.
• Experience in, or willingness to be trained in, the use of CNL business systems: ORACLE, ATOM, etc.
• Knowledge of QA Manual and Procedures.
• Knowledge of business operations and compliance programs.

Experience:

• Minimum of five (5) years’ experience in an administrative role, or the equivalent.

Education:

• Secondary School Graduation.
• Post-secondary training in Office/ Business Administration or similar field.

Security clearance eligibility required:

Reliability Status with Site Access Security Clearance (SASC), which has a minimum requirement of three (3) years of verifiable history in Canada, Australia, New Zealand, the United States and/or the United Kingdom.

Working Conditions :

• Majority of duties involve screen time, typing and sitting for extended periods of time.
• Ability to work under pressure and adhere to strict deadlines and confidentiality.
• Ability to work in an environment where fostering strong internal relationships is key to meeting deliverables
• Must be aware of and embrace the ever-changing work environment and proactively make recommendations to change. Must be a “change agent” who is willing to help others to accept and understand change, share their skills and proactively learn new skills.
• Applicant may be required to travel occasionally on request.

Why CNL?

Does working with a team across Canada to advance nuclear science and technology for a clean and secure world speak to you? We’re reinventing ourselves to be the pace setters so we can lead the charge in solving the problems that matter, like building the next generation of clean nuclear and hydrogen energy solutions, developing new and better-targeted cancer treatments, and continuing to lead the world in environmental remediation.

Compressed work week! You get to work hard and enjoy more time with your family and friends. Work-life balance is an integral part of our overall health and well-being; at CNL, we value this.

We offer a complete total rewards package :

• paid time off (vacation, sick, floater & personal);
• benefits effective day one, that’s right, no waiting period;
• tuition support
• and a pension!

Do Our Priorities Resonate with You?

• Clean energy for today and tomorrow.
• Restore and protect the Environment.
• Contribute to the health of Canadians.

CNL ’s Whiteshell is located in the beautiful and historic municipality of Pinawa, Manitoba, roughly an hour by car from Winnipeg, MB. Pinawa is an excellent choice for people looking for peace and tranquillity and those who love the outdoors.

CNL is committed to providing an atmosphere free from barriers that promotes equity, diversity and inclusion in achieving our mission.

CNL welcomes and celebrates employees, stakeholders and partners of all racial, cultural, and ethnic identities.

CNL also supports a workplace environment and a corporate culture that is built on our Core Values: Respect, Teamwork, Accountability, Safety, Integrity and Excellence which encourage equitable employment practices and career prospects inclusive of accommodations for all employees.

CNL is committed to being an equal-opportunity employer. If you require accommodation measures during any phase of the hiring process, please indicate via our ATS when applying. All information received in relation to accommodation requests will be kept confidential.

CNL respectfully recognizes and acknowledges that the Whiteshell Site is located within the traditional territory of many Indigenous Nations, including those within Treaty 1, 3, and 5, and the homeland of the Red River Métis. CNL is thankful to have the opportunity to work on these traditionally and culturally significant lands and waterways

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Expected salary

Location

Whiteshell, MB

Job date

Thu, 30 Nov 2023 05:04:10 GMT

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