Grants and Compliance Officer

Job title:

Grants and Compliance Officer

Company

Freedom House

Job description

ABOUT FREEDOM HOUSE

Established more than 80 years ago on the core conviction that freedom flourishes in democratic nations where governments are accountable to their people, Freedom House is a non-partisan, non-profit organization that works to defend and expand freedom globally to help secure a world where all are free. Around the world, repressive regimes are preventing billions of people from exercising their fundamental rights. We identify and analyze threats to freedom, mobilize decision makers to respond to those threats and seize opportunities for progress, and support activists and organizations working to defend and expand freedom. We are dedicated to ensuring that the United States serves as a positive model of democratic practice at home and a consistent champion of freedom globally. By gathering authoritative data and leveraging our global networks, Freedom House is an unwavering beacon in protecting human rights and promoting democratic governance.

POSITION SUMMARY:

The Grants & Compliance Officer is an integral member of the Grants Administration and Compliance (GAC) team, reporting to the Senior Manager, GAC. The Grants & Compliance Officer: (1) provides ssupport to program implementers for US Federal and non-Federal awards (compliance, new proposal development, award and post-award modifications, procurement, subcontracting, and subgrant-making) in accordance with the awards’ terms and conditions as well as other applicable regulations, (2) assists in modernizing, maintaining, and educating Freedom House staff on grants administration and compliance policies and procedures, and (3) assists in managing the grants and subgrants components of the Jamis Prime Enterprise Resource Planning (ERP) System.

PRINCIPAL DUTIES, RESPONSIBILITIES, AND EXPECTATIONS:

• Instruct, assist, and facilitate the administration of all US Federal and non-Federal awards through pre-award, implementation, and post-award cycles in accordance with federal, donor rules and regulations, and Freedom House policies and procedures.
• Collaborate with GAC team to update, modernize, and maintain grants administration and compliance policies, procedures, tools, templates and trainings to be in compliance with current industry standards.
• Work with the international program teams, business development, and applicable support staff to develop financially viable and compliant budgets for new proposals and post-award modifications, ensuring they conform to Freedom House standards.
• Collaborate with staff to ensure proper methodology, documentation, procedural guidelines are adhered to for the procurement of goods and services, subcontracting of grant activities, and when subawarding to other NGOs/entities.
• Help to train and advise staff on proper award management and compliance in accordance with donor/sponsor specific terms and conditions and other regulations.
• Conduct regular program portfolio reviews to ensure compliance with applicable regulatory requirements, including internal policies, in collaboration with Grants & Business Operations Managers/Senior Managers.
• Coordinate with Grants & Business Operations Managers/Senior Managers to ensure quarterly and annually required financial reports are compiled and properly submitted to both external funding agencies and regulatory bodies as required.
• Coordinate with project implementation teams to ensure close-out of grants and contracts are in line with donor/sponsor, and Freedom House requirements.
• Stay informed on industry requirements, updates to regulatory and compliance requirements that impact Freedom House’s business and participate in related trainings.
• Assist in managing the grants and subgrants modules in Freedom House’s Enterprise Resource Planning system, Jamis Prime, ensuring data integrity and information accuracy.
• Support the Finance, Controller and international programs teams in preparing for and responding to external audits.
• Oversee the development and maintenance of GAC’s SharePoint page.
• Maintain an up-to-date library of GAC policies, procedures, tools and templates.
• Other related duties as assigned, including assisting with new projects and initiatives, and handling ad-hoc grants/subgrants administration requests.

QUALIFICATIONS:

Education:

• Bachelor’s degree in any analytical discipline is required.
• Master’s degree is preferred.

Experience:

• Three or more years of broad USG grants administration including engagement with affiliate field office.
• Experience with US Department of State and USAID grant management.
• Three or more years administering subcontracts and subawards.
• Three or more years in a mid-size ($20+ million in annual expenditures), international non-profit organization preferred.

Technical Skills:

• Thorough understanding of OMB compliance regulations, including 2 CFR 200.
• Familiar with enterprise accounting software such as Jamis Prime, and the MS Office suite of applications, including SharePoint.

Personal Attributes and Characteristics:

• Strong analytical skills and attention to detail.
• Ability to plan, organize, and prioritize work product, both that which is produced by the individual and that of the team, often requiring the adherence to tight deadlines.
• Effective communication. Able to communicate effectively in English, both verbally and in writing.
• Strong personal character, an individual who can maintain the highest degree of confidentiality and exhibits unquestionable integrity, honesty, and forthrightness.
• Strong interpersonal skills with a client-service focus, and ability to respond promptly to inquiries in a courteous and professional manner.
• Must be able to successfully work collaboratively with all levels of employees and management.
• Strong work ethic and desire for personal and professional development. Demonstrates strong desire for personal excellence and can inspire others to achieve as well. Assesses own strengths and weaknesses; pursues training and development opportunities; strives to continuously build knowledge and skills.
• Works as an effective team member, successfully balancing individual and team responsibilities.
• Deeply committed to nonpartisanship, exhibiting a strong and sustained commitment to the mission of Freedom House.
• Committed to a diverse, inclusive, and equitable workplace where all feel that they belong.
• Ability to work effectively with internal stakeholders such as U.S. and affiliate US based and international employees throughout Freedom House.

ADDITIONAL INFORMATION

• Diversity makes our work stronger. We actively seek a diverse applicant pool and encourage candidates of all background to apply. Diverse backgrounds relevant to the countries in which we have programming are a welcome asset.
• Freedom House provides a strong benefits package, including a 403(b)-retirement account, commuter benefits, flexible hours, floating holidays, high employer contributions to medical, dental, and vision premiums, basic and voluntary life and AD&D insurance, short- and long-term disability, flexible spending account, and more.
• Applicants are required to complete our online application form and to submit a resume and a cover letter that outlines interests and qualifications for this position.
• Salaries are commensurate with experience and based on pay grades that prioritize equity across the organization. Salary range for this role is $73,500 – $82,000.
• Travel to some countries, for business or in some cases personal reasons, while a Freedom House employee, may not be advisable or even possible due to high security risks.
• Candidates must possess authorization to work in the United States independent from Freedom House sponsorship.

WORKING CONDITIONS:

General Working Conditions:

• General working office environment or telework.
• May require long hours including evenings and weekends to complete tasks.

Work Environment and Physical Demands: Essential functions are typically performed in an office setting or remote work. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Freedom House is an Equal Opportunity Employer and does not discriminate in its selection and employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, or protected veteran status, genetic information, age, membership in an employee organization, or other non-merit factors.

Expected salary

$73500 – 82000 per year

Location

Washington DC

Job date

Wed, 29 Nov 2023 23:17:27 GMT

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