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Administrative Specialist I

University of Idaho

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Position Details
Position Information

Internal Posting?
Posting Number SP004266P
Position Title Administrative Specialist I
Division/College College of Art & Architecture
Department Art & Architecture Admin
Location Moscow
Posting Context Statement
Position Overview Assist with administrative tasks including preparing correspondence, maintaining records, maintaining calendars, monitoring office inventory, ordering supplies when necessary and completing various assignments as needed. This position may be the first point of contact for the department, and is tasked with ensuring that information flows accurately, efficiently and effectively while maintaining appropriate confidentiality.
Duties may include:

  • Managing records and documents
  • Performing general administrative support tasks such as proofreading and receiving and distributing mail; may handle cash
  • Greeting visitors, callers and/or email inquiries, determining nature and purpose and directing them to specific destinations/individuals/information
  • Other duties as assigned
Unit URL College of Art and Architecture un-jobs.net University of Idaho (uidaho.edu)

Position Qualifications

Required Experience
  • Organizing tasks to meet deadlines
  • Participating in teams to accomplish shared goals
  • Using computer software and applications for word processing, email, and internet searches
Required Education
  • High School Diploma or equivalent
Required Other
Additional Preferred
  • Bachelor’s degree and/or two years’ experience as an administrative professional.
  • Customer service experience.
  • Banner training and experience in Finance, Human Resources and Student modules.
  • Experience with higher education academic rules, regulations, policies, procedures, curriculum, and graduation requirements.
  • Ability to multi-task and take direction from multiple staff members in an office setting.
  • Knowledge of office management, record keeping methods, and information management practices, computer applications for example: Word, Excel, Banner, Web Applications, planning and scheduling processes.
  • Knowledge of University of Idaho policies and procedures which include, but are not limited to course offerings, registration procedures, and fee processing procedures.
  • Experience working independently in project completion, working effectively and efficiently in a multi-tasking environment, demonstrating flexibility, utilizing conflict resolution skills and maintaining confidentiality, working with individuals from varying cultural and socio-economic backgrounds.
Physical Requirements & Working Conditions
Degree Requirement N/A: No degree requirement

Posting Information

FLSA Status Overtime Eligible
Employee Category Classified
Pay Range $18.00 per hour or higher depending on experience
Type of Appointment Fiscal Year
FTE 1
Full Time/Part Time Full Time
Funding
A visa sponsorship is available for the position listed in this vacancy. No
Posting Date 01/18/2024
Closing Date
Open Until Filled Yes
Special Instructions to Applicants Applications received by February 19th, 2024 will receive first consideration.
Applicant Resources https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement Applicants who are selected as final possible candidates must be able to pass a criminal background check.
EEO Statement The University of Idaho (U of I) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, U of I does not discriminate on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender identity/expression, disability, genetic information or status as any protected veteran or military status in its programs or activities, including employment, admissions and educational programs.

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