Job Opening
Job Opening ID: 226031
Job Network : Logistics, Transportation and Supply Chain
Job Family : Procurement
Category and Level : Professional and Higher Categories, P-3
Duty Station : BAMAKO
Department/Office : United Nations Multidimensional Integrated Stabilization Mission in Mali
Date Posted : Jan 18, 2024
Deadline : Jan 25, 2024

Org. Setting and Reporting
The position is within the Liquidation Entity the United Nations Multidimensional Integrated Stabilization Mission in Mali (MINUSMA), in Bamako. This position primarily involves the effective management and delivery of procurement of goods and services and sale activities required by the mission to fulfil its liquidation mandate and carry out the procurement work in an effective, efficient, economical, and timely manner. The incumbent will report to the Chief Procurement Officer of Liquidation Team.
Responsibilities
Within delegated authority, the Procurement Officer, P-3 will be responsible for the following duties:

• Plans, develops, and manages all procurement and contractual aspects of projects of significant complexity related to worldwide procurement of diverse services and commodities (e.g., information technology, electronic equipment and instruments, vehicles, medicines, foodstuffs, building maintenance materials, office supplies, construction, furniture, etc.), taking into account local economic and other conditions.
• Advises requisitioning units and recipient entities on the full range of procurement issues, providing support and guidance at all stages of the procurement cycle.
• Prepares/oversees preparation and distribution of invitations to tender and manages/conducts all aspects of bid/proposal evaluations.
• Provides inputs in formulating strategies and designs innovative solutions to resolve issues/conflicts for complex procurement projects.
• Establishes and maintains work program and schedule for ongoing contracts and newly planned ones.
• Participates in negotiations with senior supplier representatives; within delegated authority approves and signs procurement orders up to the authorized limit, and, in cases where the amount exceeds authorized limit, prepares submissions to the Senior Procurement Officers or to the Contracts Committees for review and subsequent approval by the authorized official.
• Conducts market research to keep abreast of market developments; researches and analyzes statistical data and market reports on the world commodity situation, production patterns and availability of good and services.
• Provides substantive inputs to identifying new technologies, and products/services, evaluates and recommends potential supply sources.
• Oversees adherence to contractual agreements, recommends amendments and extensions of contracts, and advises concerned parties on contractual rights and obligations.
• Prepares a variety of procurement-related documents, contracts, communications, guidelines and Instructions.
• Plans, develops and manages commercial sales of surplus UNOE.
• Provides guidance to, and may supervise, new/junior staff.
• Performs other duties as required.
Competencies
Professionalism: Knowledge of the substantive field of work in the areas of supply chain management, in particular property disposal by commercial sale, procurement and contracts management, as well as related procedures, practices and environmental standards. Knowledge of and ability to apply UN rules, regulations, policies and guidelines in work situations. Ability to develop and apply supply chain management procedures and programs. Ability to provide professional technical advice in a broad range of supply chain management areas, including property disposal by commercial sale. Shows pride in work and in achievements; Demonstrates broad knowledge in liquidation of Peace Keeping Missions. Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Accountability: Takes ownership of all responsibilities and honours commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Education
• Advanced university degree (Master’s degree or equivalent) in business administration, public administration, commerce, engineering, law or a related field is required. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
Job – Specific Qualification
• Recognized qualification in procurement and contracting is desirable.

Work Experience
• A minimum of five (5) years of progressively responsible experience in procurement, contract management, administration or related area, is required.

• Experience in the use of procurement information systems such as SAP is desirable.

• Experience in supply chain management, procurement and commercial sales during liquidation of a field operation is desirable.
Languages
• English and French are the working languages of the UN secretariat. For the position advertised, fluency in English (both oral and written) is required.
• Knowledge of French is desirable.