Title:  External Relations Intern

​​Requisition ID: 1263
Grade: Intern
Category: Internship
Employment Type: NonStaff-Regular
Country: Austria
Duty Station: Vienna 
Entry Date: 1 March 2024 and 1 June 2024
Internship Duration: 6 months
Application Deadline: 7-Feb-2024, 11:59 PM (CEST)

Vacancy Announcement
ORGANIZATIONAL CONTEXT

The United Nations Industrial Development Organization (UNIDO) is the specialized agency of the United Nations that promotes industrial development for poverty reduction, inclusive globalization and environmental sustainability. The mission of UNIDO, as described in the Lima Declaration adopted at the fifteenth session of the UNIDO General Conference in 2013 as well as the Abu Dhabi Declaration adopted at the eighteenth session of UNIDO General Conference in 2019, is to promote and accelerate inclusive and sustainable industrial development (ISID) in Member States. The relevance of ISID as an integrated approach to all three pillars of sustainable development is recognized by the 2030 Agenda for Sustainable Development and the related Sustainable Development Goals (SDGs), which will frame United Nations and country efforts towards sustainable development. UNIDO’s mandate is fully recognized in SDG-9, which calls to “Build resilient infrastructure, promote inclusive and sustainable industrialization and foster innovation”. The relevance of ISID, however, applies in greater or lesser extent to all SDGs. Accordingly, the Organization’s programmatic focus is structured in four strategic priorities: Creating shared prosperity; Advancing economic competitiveness; Safeguarding the environment; and Strengthening knowledge and institutions.

Each of these programmatic fields of activity contains a number of individual programmes, which are implemented in a holistic manner to achieve effective outcomes and impacts through UNIDO’s four enabling functions: (i) technical cooperation; (ii) analytical and research functions and policy advisory services; (iii) normative functions and standards and quality-related activities; and (iv) convening and partnerships for knowledge transfer, networking and industrial cooperation. Such core functions are carried out in Departments/Offices in its Headquarters, Regional Offices and Hubs and Country Offices.

Directorate of Global Partnerships and External Relations (GLO), headed by a Managing Director, is responsible for UNIDO’s relations with Member States and all external partners, including through the policymaking organs. It plays a central role for interaction and collaboration with traditional and non-traditional donors; oversees the regional bureaus as well as the network of established field offices, liaison offices and Investment and Technology Promotion Offices; and supports the implementation of particularly complex projects, programmes and special assignments, thus also fulfilling an important role in safeguarding their quality and the reputation of the Organization.

This internship position is located under the Division of Policymaking Organs (GLO/PMO), which is responsible for organizing all sessions of the UNIDO policymaking organs, such as the General Conference, the Industrial Development Board and its subsidiary organ, the Programme and Budget Committee, as well as any other subsidiary bodies and working groups established by those organs. This includes providing advisory and secretariat services to such sessions.

The duration of an internship at UNIDO is between three to six months, is UNPAID and full-time. Interns work under the supervision of a staff member, in the department or office that they are assigned to. Interns shall cover all costs associated with their internship, including visas, travel to and from the duty station, insurance, transportation, accommodation and living expenses.

GENERIC DUTIES AND RESPONSIBILITIES

The Intern shall work under the direct supervision of an officer designated by the Director of the Division of Policy Making Organs. The Intern shall be engaged as follows:

a) Exposed to the regular core functions of the Division and as such shall have the opportunity to observe the day-to-day operations and engage in on-the-job training in specific actions delegated by the Supervisor.

b) Engaged in a specific self-contained assignment described below:

• Assist the G-77 External Relations Officer in the daily work (preparation and follow-up of G-77 Group Meetings), related research on G-77 positions and issues in all Vienna-based UN Organizations (UNIDO, IAEA, UNODC, UNOOSA, UNCITRAL and CTBTO);
• Provide logistical and technical support in the preparation and organization of G-77 meetings (prepare letters, note verbales, invitations, take notes during the meetings and other related tasks);
• Assist in the handling of the G-77 website and other social media sites;
• Undertake other duties as assigned by the Director/Officer-in-Charge of GLO/PMO;
• Assist in the preparations and servicing of GLO/PMO briefings, informal consultations and informal Working Groups on Programme and Budget Committee-related issues;
• Assist in the update of the contact list of Permanent Missions;
• Assist in the preparation and/or implementation of the annual Orientation seminar;
• Update and maintain the “GLO/PMO scorecard”;
• Write minutes of GLO/PMO team meetings;
• Assist in the preparation of GLO/PMO sessions;
• Assist in the preparations and servicing of GLO/PMO sessions and draft summary notes;
• Assist the Journal editor and the note taker during GLO/PMO sessions;
• Assist in the drafting of GLO/PMO sessional reports;
• Prepare a handover note and transfer knowledge to the next Intern

c) Other special emerging projects that may enhance the learning experience of the Intern. Possible topics include, but are not limited to: Knowledge Management Strategy for GLO/PMO; automatization of GLO/PMO workflows; updating the GLO/PMO section on the public website; development of e-learning for Member States; update of GLO/PMO contact lists in e-mail accounts; and creation of templates for information notes.

The Intern will be required to prepare an end-of-internship report, which will be submitted to and cleared by UNIDO Internship Coordination.

MINIMUM ORGANIZATIONAL REQUIREMENTS

Age: Minimum 20 years on the first day of the internship.
Education: Enrolled in a university degree programme; or begin the internship within one year of completing a university degree; or completed a university degree and be sponsored as part of an academic or development programme.
Field of specialization: International Relations, Economics, Political Sciences, Communication, or related.
Languages: Fluency in written and spoken English is required. Knowledge of another official United Nations language, particularly French and Spanish is an asset.

CORE COMPETENCIES

Core Values:
WE LIVE AND ACT WITH INTEGRITY: work honestly, openly and impartially.
WE SHOW PROFESSIONALISM: work hard and competently in a committed and responsible manner.
WE RESPECT DIVERSITY: work together effectively, respectfully and inclusively, regardless of our differences in culture and perspective.

Key Competencies: 
WE FOCUS ON PEOPLE: cooperate to fully reach our potential –and this is true for our colleagues as well as our clients. Emotional intelligence and receptiveness are vital parts of our UNIDO identity.
WE FOCUS ON RESULTS AND RESPONSIBILITIES: focus on planning, organizing and managing our work effectively and efficiently. We are responsible and accountable for achieving our results and meeting our performance standards. This accountability does not end with our colleagues and supervisors, but we also owe it to those we serve and who have trusted us to contribute to a better, safer and healthier world.
WE COMMUNICATE AND EARN TRUST: communicate effectively with one another and build an environment of trust where we can all excel in our work.
WE THINK OUTSIDE THE BOX AND INNOVATE: To stay relevant, we continuously improve, support innovation, share our knowledge and skills, and learn from one another.
LEARNING ELEMENTS

Become acquainted with the most up-to-date technical, economic and industrial developments in the relevant field of specialization of the Division. Furthermore, intern is expected to deepen their knowledge in the fields of new product/services and process design.

Gain experience in project design/management.

On the job training: Actively engage and participate in the work of UNIDO. Learn how the Group of 77 operates in all Vienna-based Organizations.

Gain experience in working effectively in a diverse and multi-cultural environment.

UNIDO Interns are expected to uphold the highest standards of integrity, professionalism and respect for diversity at all times, both at work and outside. Only candidates who fully and unconditionally commit to these values should consider applying for internships at UNIDO.

All applications must be submitted through the UNIDO Online Recruitment System.
Correspondence will be undertaken only with candidates who are being considered at an advanced phase of the selection process.

Visit the UNIDO employment website for details on how to apply: www.careers.unido.org

Notice to applicants:
UNIDO does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. If you have received a solicitation for the payment of a fee, please disregard it. Vacant positions within UNIDO are advertised on the official UNIDO website. Should you have any questions concerning persons or companies claiming to be recruiting on behalf of UNIDO and requesting payment of a fee, please contact: [email protected]