Finance Officer – Treasury

Organizational Context

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian organization, with a network of 191-member National Societies (NSs). The overall aim of IFRC is “to inspire, encourage, facilitate, and promote at all times all forms of humanitarian activities by NSs with a view to preventing and alleviating human suffering and thereby contributing to the maintenance and promotion of human dignity and peace in the world.”  IFRC works to meet the needs and improve the lives of vulnerable people before, during and after disasters, health emergencies and other crises. 

IFRC is part of the International Red Cross and Red Crescent Movement (Movement), together with its member National Societies and the International Committee of the Red Cross (ICRC). The work of IFRC is guided by the following fundamental principles: humanity, impartiality, neutrality, independence, voluntary service, unity, and universality. 

IFRC is led by its Secretary General, and has its Headquarters in Geneva, Switzerland. The Headquarters are organized into three main Divisions: (i) National Society Development and Operations Coordination; (ii) Global Relations, Humanitarian Diplomacy and Digitalization; and (iii) Management Policy, Strategy and Corporate Services.

IFRC has five regional offices in Africa, Asia Pacific, Middle East and North Africa, Europe, and the Americas.  IFRC also has country cluster delegations and country delegations throughout the world. Together, the Geneva Headquarters and the field structure (regional, cluster and country) comprise the IFRC Secretariat.

IFRC has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the Red Cross and Red Crescent Movement, including sexual exploitation and abuse, sexual harassment and other forms of harassment, abuse of authority, discrimination, and lack of integrity (including but not limited to financial misconduct). IFRC also adheres to strict child safeguarding principles. 

The position is located in the Finance and Administration Unit in Budapest, supporting the Global Services Centre and the overall Europe regional country and country cluster offices, supporting on financial matters.

Job Purpose

Under the supervision of the Finance Manager (Budapest), the Finance Office is responsible for finance matters related to treasury and treasury management at the Regional Office and Global Services Centre (GSC) under the supervision of the Finance Manager, in accordance with the IFRC policies and procedures.

The position will be required to provide financial services to all stakeholders in matters relative to internal control and treasury management.

Job Duties and Responsibilities

Risk Management & Internal Controls
•    Ensure the application of finance policies, processes, and procedures.
•    Support the implementation of internal and external audit recommendations, as necessary.
•    Contribute to the design, development and review of financial policies, processes and procedures, as requested.
•    Contribute to financial risk assessments for project proposals, as necessary.

Financial Management and Controllership
•    Provide accounting services and link up treasury with accounting by downloading the necessary bank statements from the online banking system
•    Act as first reviewer on travel reports in online system
•    Prepare for validation and review the monthly bank reconciliations
•    Prepare for validation and review the monthly local staff payroll bookings and follow up on reallocation request related to these bookings
•    Contribute to the year-end financial close process.
•    Advise the Unit managers and staff on an ad hoc as required basis on financial management matters pertaining to business.

Service Oriented
•    Provide quality and timely financial services to stakeholders and implement measures to reduce risk, provide advice while ensuring a swift and efficient support is provided.

Treasury Management
•    Monitor the preparation and submission of accurate and timely cash forecasts and monitor their spending.
•    Manage the treasury in order to reduce the exchange rate exposure.
•    Report Regularly on the situation of the treasury and agree actions with the Finance Manager
•    Organise payments so as to rationalise time and reduce burden on signatories, while ensuring payments are issued on time.
•    Monitor bank accounts so as to take action quickly when necessary (e.g. transactions not processed).
•    Assist in processing signatory changes in relation to bank accounts, arrange for the filing of the documents related to this process
•    Initiate and prepare the cash request for GVA for review and validation of the Finance Manager compiling all necessary documentation including annexes on adjustments, forecasts etc.

Communications
•    Represent the IFRC as required at external meetings in relation to the matters of finance.
•    Maintain regular and proactive dialogue with internal and external stakeholders with regards to relevant treasury related matters, i.e. project managers.
•    Cooperate and collaborate with the various departments in offering the best service possible, within respect of IFRC policies and procedures.

Training 
•    Provide training and daily advice on matters related to payments for various stakeholders as requested, required or planned.

Job Duties and Responsibilities (continued)

Duties applicable to all staff
1.    Work actively towards the achievement of the Federation Secretariat’s goals. 
2.    Abide by and work in accordance with the Red Cross and Red Crescent principles.
3.    Perform any other work-related duties and responsibilities that may be assigned by the line manager.

Education

Required:

• Graduate degree in social sciences, economics, international relations or a related field, advanced coursework in statistics/monitoring and evaluation.

Preferred: 

• IMPACT certification or equivalent knowledge and experience.

Experience

Required:

• Minimum of 2 years of relevant professional experience (i.e. finance and administration).
• Experience in working under remote management and with virtual, multi-cultural teams.

Preferred:

• Experience in plan & budget, financial analysis & statements, financial reporting, and financial audit.
• Experience working with the International Red Cross Red Crescent Movement.

Knowledge, Skills and Languages

Required:

• Self-driven, service minded and ability to multi-task, prioritize and deliver to deadlines.
• Focused on quality and standards, results, and accountability.
• Advanced knowledge of accounting concepts.
• Understanding of internal control and treasury management concepts.
• Proven good judgement and ability to work with complete integrity and confidentiality, acting as a role model of highest integrity in personal capacity.
• High degree of discretion, tact and sensitivity with internal and external stakeholders.
• Strong negotiation, networking and communications skills.
• Advanced skills in computer productivity applications, particularly Excel, Outlook, PowerPoint, and Word.
• Fluent spoken and written English and Hungarian.

Preferred:

• Knowledge of International Financial Reporting Standards or equivalent.
• Advanced knowledge of financial management and reporting applications (e.g. CODA and Business Objects).
• Financial management skills.
• Ability to effectively provide training on finance and administration.
• Good command of another IFRC official language (French, Spanish or Arabic).

Competencies, Values and Comments

Values: Respect for diversity; Integrity; Professionalism; Accountability.
Core competencies: Communication; Collaboration and teamwork; Judgement and decision making; National society and customer relations; Creativity and innovation; Building trust.

Comments: This is a national staff position open to Hungarian nationals and others who are legally eligible to work in Hungary. Candidates must be able to provide proof of their eligibility to work in Hungary.