PAYROLL PROGRAM ASSISTANT 2

Job title:

PAYROLL PROGRAM ASSISTANT 2

Company

City of Toronto

Job description

Job ID: 44265

Job Category: Finance, Accounting & Purchasing

Division & Section: Policy, Planning, Finance & Administration

Work Location: Metro Hall, 55 John Street, North York Civic Center, 5100 Yonge St

Job Type & Duration: Full-time, 3 Permanent, 3 Temporary (12 month) Vacancies

Hourly Rate: $33.34 – $36.55

Shift Information: Monday to Friday, 35 hours per week

Affiliation: L79 Full-time

Number of Positions Open: 6

Posting Period: 26-Jan-2024 to 9-Feb-2024

Job Description

Under the direction of the Manager, Administrative Services, Program Support and reporting to the Supervisor, Administrative Services, the Payroll Program Assistant 2 will perform a variety of payroll, clerical and administrative functions, supporting Infrastructure & Development Services (IDS) Divisions:

Major Responsibilities:

• Receives attendance reporting information and prepares/processes payroll information.
• Coordinates and inputs daily timesheets and electronic uploads of time & attendance into corporate computerized payroll/absentee system regarding departmental cost centre changes, functional area codes, attendance, WSIB, lieu time, overtime, acting pay, service pay, kilometres, parking expenses, reimbursement for meal allowances, medical notes etc.
• Prepares and processes personnel documentation for employees, rehires and layoffs, i.e., alternate rates, hiring and termination documents, leave of absence requests, increment letters, temporary assignment requests, etc. utilizing corporate/internal electronic systems (i.e., SuccessFactors) and paper copy forms
• Prepares, maintains, and monitors attendance records for salaried and bi-weekly employees. Calculates, verifies, and corrects entitlement for vacation, lieu, and sick bank credits, etc.
• Prepares summary sheets on outstanding sick claims and doctor’s certification.
• Identifies, verifies, and makes arrangements for cancelled/replacement cheques.
• Responds to enquiries regarding collective agreements, corporate policies, and payroll and personnel matters. Verifies, tracks, and resolves payroll matters.
• Prepares and analyzes monthly, annual, and ad hoc reports on position status and on employee/organizational unit/cost centre regarding salary status, alternate rates, increments, sick bank/vacation/overtime/lieu time balances and attendance management information and travel expenses.
• Receives payroll and human resources documentation/monitors electronic reports to support Payroll transactions. Prepares documents and files pertaining to the updating of payroll records in accordance with corporate records management policies and retention schedules. Maintains payroll/personnel records (paper copy and electronic) and files for audit purposes.
• Liaises with other departments, divisions, sections and outside agencies.
• Reviews and audits integrity reports relating to electronic upload of time and attendance in SAP, follows up with divisional clients and processes amendments were applicable.
• Performs daily audit and verifies input for accuracy.
• Participate in divisional, Service Area and corporate related initiatives and special projects, including payroll (eTime, eScheduling) and HR (SF) modernization and transformation.

Key Qualifications:
Your application must describe your qualifications as they relate to: * Considerable clerical/administrative experience some of which must relate specifically to the payroll function and/or an equivalent combination of relevant post-secondary education in the fields of public administration, payroll, accounting, human resources management and clerical/administrative/payroll experience.

• Considerable experience in the application of collective agreements, corporate payroll and personnel policies, procedures, practices, and related legislation.
• Considerable experience in the preparation and formatting of complex reports, charts, graphs, and statistical data using office systems including Microsoft Office Suite (e.g., Word, Excel, PowerPoint).
• Experience in the application of Payroll, Human Resources database systems and software applications (i.e., SAP, SuccessFactors, & ESS/MSS

You must also have:

• Strong analytical and problem-solving skills.
• Effective time management skills
• Ability to establish effective working relationships with employees, client divisions and/or external agencies.
• Ability to exercise independent judgement and discretion in dealing with confidential operational matters and information (i.e., rates of pay, employee absences or other sensitive human resources information).
• Ability to work independently and carry out instructions promptly with minimal supervision.
• Fundamental business mathematics skills and knowledge of general statistical techniques, or of accounting procedures.
• Ability to set up and maintain manual and computerized filing systems.
• Knowledge of collective agreements, corporate payroll and human resources policies, procedures, practices, and related legislation.
• Ability to meet tight deadlines in a high-volume environment.
• Excellent customer service skills and interpersonal skills and the ability to communicate effectively both orally and in writing, with all levels of staff, the public and other divisions.
• Ability to work with attention to detail and accuracy needed for payroll and attendance reporting and maintenance of employee records.
• Accurate keyboarding and proof-reading skills.
• Certification or enrollment in a designated Payroll Accounting Program would be an asset.

NOTE TO INTERNAL FULL-TIME AND PART-TIME CITY OF TORONTO EMPLOYEES:

City of Toronto employees must apply to full-time or part-time employment opportunities posted on the City’s Internal Job Posting Portal.

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to .

Accommodation

The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. . Learn more about the City’s .

Expected salary

$33.34 – 36.55 per hour

Location

North York, ON

Job date

Sun, 28 Jan 2024 01:17:21 GMT

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