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EXECUTIVE OFFICE SPECIALIST

Central Michigan University

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Position Information
Position Information

Posting Number S-3236
Position Number 68350
Type of Recruitment External
Position Title EXECUTIVE OFFICE SPECIALIST
Position Summary As a key team member of the Office of Educator Preparation Programs, this position provides administrative and operational support to internal stakeholders and external partners associated with clinical field placements and experiential learning opportunities embedded in the interdisciplinary Educator Preparation Program. The position is responsible for complex and varied duties, requiring an ability to work both collaboratively and with a high degree of autonomy.
Required Qualifications High school diploma or GED.
Four years of qualifying experience or a combination of education and experience that equates to four years.
Experience with Microsoft Word.
Customer service experience.
Spreadsheet and/or database experience.
Organizational skills with strong attention to detail.
Demonstrated positive interpersonal skills.
Effective verbal and written communication skills.
Ability to project a positive attitude.
Ability to manage multiple projects and meet deadlines with accurate results.
Ability to compose, proofread and edit correspondence.
Ability to perform the essential functions of the job.
Preferred Qualifications Advanced skills and resourcefulness related to data collection and reporting using university databases such as SAP, Data Warehouse, and other program-specific database systems such as Taskstream.
Evidence of proficiency in Adobe Suite and Microsoft Office suite especially, Microsoft Teams, Excel, and Adobe Acrobat Pro, or other forms of data reports.
Ability to perform duties with follow-through and a degree of autonomy.
Duties & Responsibilities Provides direct support for the Director of Clinical Experiences.
Provides high-quality service to students, faculty, staff, and external partners.
Organizes and coordinates the student teaching application and placement process.
Handles external partner communication including placement verifications, district requests for teacher candidates, and communicating current job postings.
Serves as liaison to University Coordinators regarding policies and procedures.
Provides timely support to external partners related to required clinical documentation.
Prepares and maintains materials for University Coordinator on-boarding and assists with ongoing training/professional development.
Develops, prepares, and/or composes correspondence, memos, formal letters, newsletters, and promotional materials.
Coordinates and organizes artifacts related to clinical coursework in platforms such as Blackboard, Taskstream, and GoReact.
Supports the organization, communications, contracts, and planning for the semi-annual Teacher Candidate Conference.
Compiles data and completes requests for data as requested by the Michigan Department of Education related to clinical experiences.
Organizes student program data and communicates with departments and staff to determine and then communicate eligibility status for student teaching.
Supports mandatory meetings for teacher candidates and University Coordinators through the creation of materials, presenting, managing the attendance of the required meetings, and organizing follow-up communications.
Processes affiliation agreements for clinical experiences.
Acts as recording secretary for the Clinical Practices and Partnerships Committee and/or Educator Preparation Committees as directed.
Organizes and edits registration of appropriate sections for student teaching clinical experiences, as well as inputting the instructors of record for field supervision.
Creates and submits fixed-term faculty appointments to FPS for University Coordinators.
Maintains University Coordinator personnel files and organizes student feedback from clinical experiences for program improvement and performance reviews.
Conducts, on a recurring basis, special projects and assignments as directed; collects, compiles, and prepares reports on findings including preparation of preliminary findings related to accreditation.
Maintains and analyzes a set of complex budgetary records by performing bookkeeping-related duties such as reconciling & tracking expenditures.
Reconciles CMU credit card charges, which includes Active Pay transactions each month.
Prepares and submits invoices for payable accounting; prepares and submits purchase orders.
Creates and maintains a set of specialized records and/or databases requiring skill and attention to detail.
Performs data manipulation, information searches, and retrievals using knowledge of technical databases such as SAP or Data Warehouse.
Other duties as assigned.
Supervision Exercised None.
Message to Applicants Central Michigan University is dedicated to fostering a broadly diverse and inclusive campus that respects all social identities, experiences, and perspectives. In an effort to further this initiative, we are especially interested in candidates who will advance and promote an inclusive and supportive environment for every member of our university community.
You must submit an on-line application in order to be considered as an applicant for this position.
Cover letters may be addressed to the Hiring Committee.
Employee Group Office Professional
Staff Pay Level 6
Pay Range $16.00-$23.87 per hour (estimated starting wage: $16.00-$19.00 per hour)
Division Academic Affairs
Department Educator Preparation Programs
Position Status Regular
Position End Date
Employment Status Full-Time
FTE 1.0
Position Type 12 month
Weekly Work Schedule Mon-Fri, 8:00 a.m. – 5:00 p.m. / weekends and evenings as needed
Location Mount Pleasant, MI
About the Department
About CMU Central Michigan University has a more than 125-year legacy of preparing students to become leaders and changemakers in their communities and in their personal and professional lives.
We serve nearly 15,500 students on our Mount Pleasant campus, in satellite locations around the state and throughout the country, and through flexible online programs. Many of our approximately 300 undergraduate, master’s, specialist and doctoral programs in the arts, media, business, education, human services, health professions, liberal arts, social sciences, medicine, science and engineering are nationally ranked for excellence.
CMU leads the nation in leadership development programming through our Sarah R. Opperman Leadership Institute, and we are proud to be among only 5% of U.S. universities in the top two Carnegie research classifications. Our faculty work with graduate and undergraduate students in areas such as Great Lakes research, medical innovation, engineering technology and more.
Central is home to 17 men’s and women’s Division 1 sports including football, basketball, gymnastics, baseball, wrestling and more. Our student-athletes achieve great success in competition and in the classroom, capturing Mid-American Conference championships and maintaining an average cumulative GPA of 3.17.
CMU is located in Mount Pleasant, a community that blends the best of small-town living with big-city amenities. It’s part of the culturally varied and vibrant Great Lakes Bay Region that also includes Saginaw, Bay City, Midland and the state’s largest Native American community, centered on the Saginaw Chippewa Isabella Reservation in Mount Pleasant.
Area residents enjoy the mix of outdoor activities, cultural events, shopping and dining options, and family attractions. Other major Michigan destinations and attractions — Lansing, Grand Rapids, Detroit, Traverse City, wineries, beaches, golf and ski resorts, and many more — are within easy reach of the city’s central location in Michigan’s Lower Peninsula.
CMU employees enjoy access to a nationally recognized wellness program along with health care and benefits that exceed regional, state and national norms.
CMU Leadership Standards Central Michigan University is a place where we value students and work for their success, where we act as family, and where employees are engaged, appreciated and have extraordinary opportunities to make a difference.
We intentionally maintain and strengthen the hallmark CMU culture that sets us apart from our peers by expecting CMU leaders and employees to model the following Leadership Standards and develop them within their teams.
Please review the Leadership Standards before applying for this position.
EEO Statement CMU, an AA/EO institution, strongly and actively strives to increase diversity and provide equal opportunity within its community. CMU does not discriminate against persons based on age, color, disability, ethnicity, familial status, gender, gender expression, gender identity, genetic information, height, marital status, national origin, political persuasion, pregnancy, childbirth or related medical conditions, race, religion, sex, sex‐based stereotypes, sexual orientation, transgender status, veteran status, or weight (see https://www.cmich.edu/offices-departments/OCRIE ).
If you wish to see “EEO is the Law” posters, please click here .
CMU does not discriminate on the basis of sex in the education program or activity that it operates, including admission and employment, and is required by Title IX of the Education Amendments of 1972 not to discriminate in such a matter.
Inquiries about the application of Title IX can be made to CMU’s Title IX Coordinator, the US Department of Education’s Assistant Secretary, or both.
CMU’s Title IX Coordinator can be reached at:
Phone: 989-774-3253
Office: 103 E. Preston St.
Bovee University Center, suite 306
Mount Pleasant, MI 48858
Email: [email protected]
Posting Ends
Open Until Filled Yes

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