Resource Lists Intern

Job title:

Resource Lists Intern

Company

University of Edinburgh

Job description

Role

The University of Edinburgh’s Information Services Group (ISG) invites applications from undergraduate students who are interested in working over the summer as Resource Lists Interns, to set up and review Resource Lists. The 4 successful students will join ISG’s Library Learning Services team who are responsible for building and reviewing Resource Lists and providing help and guidance to course organisers. The Library Learnings Services team work closely with the E-reserve team, who provide copyright compliant scans for use in teaching, and with the Acquisitions Team.

The key purpose of this role is to quality check, create, and review online Resource Lists. You will gain practical experience in using the Resource List software, ‘Leganto’, and the Library Management system ‘Alma’. You will learn how the library manages the provision of teaching materials whilst gaining an understanding of copyright legislation. This creates an exciting opportunity for you to develop a range of transferable skills, including teamwork, and the ability to follow complex guidelines and processes, whilst also strengthening your research and information literacy skills.

The pay for this internship is UE03 £12.04 per hour, plus £2.18 per hour holiday pay, and is expected to start on the 24th of June 2024, lasting 10 weeks. You will likely work 35 hours per week for the duration of the internship, between Monday to Friday (9am to 5pm). You will be paid a month in arrears during this internship, meaning your first payment date covering hours worked in June will be the 26th of July 2024. We anticipate this internship will have a hybrid working pattern, where you will work in the Main Library at least two days per week and from home, depending on your preference.

Duties and responsibilities

• Building and reviewing Resource Lists following complex Library guidelines and Course Organiser instructions
• Checking the availability of books, e-books, journal articles and other materials under DiscoverEd
• Searching for suitable online content and checking and updating links
• Processing purchase and scan requests using the Library Management System, Alma
• Liaising with other Collections Teams to resolve issues with resources
• Ensuring that scans uploaded to Resource Lists are copyright compliant.

Skills and experience
Essential Criteria

• A current University of Edinburgh undergraduate student (you must be a matriculated student for the duration of your employment). Internships are open to all undergraduate students, except those in their final year of study
• Based in the UK for the duration of the internship, and able to commit to working on-campus in Edinburgh as and when required (we cannot accommodate individuals working overseas due to tax and legal implications)
• A good working knowledge of Library search tools, such as DiscoverEd, Library databases and online journals to find resources for research and study
• Evidence of a conscientious and accurate approach to work with excellent attention to detail
• Proven ability to follow complex guidelines and policy documentation
• Good general level of IT and information skills, and the ability to quickly learn and use new systems
• Proven ability to manage time effectively to meet deadlines.

Location
Hybrid Working Pattern to be agreed with line manager. Working both from home, and on-campus in the Main Library

Benefits

• Being part of a vibrant and diverse community of over 50 ISG Summer Interns, working in a supportive and nurturing environment with a strong emphasis on work/life balance
• A broad programme of training and development opportunities. Sessions include: ‘An Introduction to Project Management’, ‘Coding from the classroom to your CV’ and ‘Neurodiversity and adapting to the workplace’, with many more planned
• Multiple chances to network with employees and fellow interns during a range of social events such as: guided tours across the University (for example, St Cecilia’s Hall), Therapets, several lunch/coffee gatherings and an ISG Reading group
• Ability to participate in the prestigious Edinburgh Award for Work Experience
• Pay rate and holiday entitlement equivalent to that of UE03 permanent staff, and access to NEST pension scheme if choosing to opt in. You may take a short holiday if you wish during this internship
• As a staff member, you can join the University’s Equality, Diversity and Inclusion groups, including the Staff Pride Network, Disabled Staff Network, and the Staff BAME Network. Find out more about them

Additional information

Please apply below, uploading a CV and cover letter which clearly states how you meet the criteria above. To submit your best application, we encourage you to read through our application guidance and sign up to an application support workshop, which can be accessed Please note, our system cannot accept CVs or covering letters submitted in PDF format.

We ask that you carefully consider which internships best suit your interests, skills, and career goals, and apply accordingly. With this in mind, we ask that applicants apply for a maximum of 3 ISG internships (this doesn’t apply for internships advertised elsewhere across the university).

To view similar opportunities to this internship, please search #heritage in the ‘keywords’ section on our website or click to see all our other opportunities. #EdSummerInterns

If you require alternate working hours, the team may have flexibility to accommodate this (for example, if you have caring responsibilities). This can be discussed at the interview stage. We are also keen to encourage applications from under-represented groups, such as Widening Participation students. If you have any questions or would like advice on which internships might be best for you, please email us: [email protected].

The closing date for this advert is 23:59 on 17/03/2024. Interviews for this internship are likely to be held between the 10th – 11th of April and are likely to be held in-person in the Main Library.

Expected salary

Location

Edinburgh

Job date

Tue, 20 Feb 2024 05:53:30 GMT

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