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Graduation and Commencement Specialist

University of Idaho

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Position Details
Position Information

Internal Posting?
Posting Number SP004328P
Position Title Graduation and Commencement Specialist
Division/College Vice Provost for Strategic Enrollment Management
Department Registrar’s Office
Location Moscow
Posting Context Statement
Position Overview This position is responsible for providing efficient and effective services and information to students, staff, and faculty. Extensive knowledge of University of Idaho academic rules, regulations and policy is required. This position is the main resource to faculty, staff and students regarding interpretation and application of University policies and procedures as they relate to graduation, transfer evaluation, the overall academic record, degree audit, maintaining accurate student record information and awarding degrees. Additionally, this position will assist the Transfer & Commencement Coordinator in partnering with the President’s Office and University Support Services in the planning and coordination of the commencement ceremonies, may represent the Office of the Registrar on committees regarding commencement ceremonies, and assist with budget decisions to provide suitable signature events within the financial means of the University. This position will assist and review graduation and transfer evaluation business processes and provide input regarding technology improvements.
Unit URL Office of the Registrar un-jobs.net University of Idaho (uidaho.edu)

Position Qualifications

Required Experience
  • Experience coordinating activities requiring complex arrangements
  • Experience handling a variety of projects simultaneously that require a high degree of attention to administrative details
  • Experience researching, interpreting, and applying policies and procedures
  • Experience reviewing materials to ensure accuracy
Required Education
  • High school diploma or equivalent
Required Other
Additional Preferred Education

  • Bachelor’s degree

Experience

  • Experience working in higher education
  • Experience working with automated student systems
  • Experience working in a post-secondary environment

Skills/Ability to:

  • Ability to coordinate complex events
  • Familiarity with FERPA and University of Idaho academic policies and procedures
  • Ability to understand and explain complex concepts to others in a clear manner
  • Ability to adapt quickly to changing policies and procedures
  • Ability to handle sensitive information in discreet and professional manner
  • Knowledge of UI academic rules and regulations for undergraduate level advising and curriculum
  • Ability to work in a repetitive, detail-oriented environment
  • Demonstrated interpersonal skills while working under pressure
  • Excellent written and communication skills
Physical Requirements & Working Conditions
Degree Requirement Listed degree qualification is required at time of hire

Posting Information

FLSA Status Overtime Eligible
Employee Category Classified
Pay Range $19.50 per hour or higher depending on education and experience
Type of Appointment Fiscal Year
FTE 1
Full Time/Part Time Full Time
Funding
A visa sponsorship is available for the position listed in this vacancy. No
Posting Date 03/07/2024
Closing Date
Open Until Filled Yes
Special Instructions to Applicants This position is posted as open until filled, however, applications submitted on or before March 21, 2024 will receive first consideration.
Position will remain open until a suitable pool of candidates is identified.
Applicants:
Please use your letter of qualification to explain in detail how your work experience, skills, and abilities meet both the required and preferred qualifications as listed in the position description. Your letter of qualification will be used to demonstrate your communication and writing skills to determine your ranking among the other applicants for this position.
For resources about how to write a letter of qualification, please visit the HR website here: Applicant Resources – Careers un-jobs.net University of Idaho (uidaho.edu)
If you would like to view a full copy of the job description, please reach out to the search coordinator at: [email protected]
Applicant Resources https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement Applicants who are selected as final possible candidates must be able to pass a criminal background check.
EEO Statement The University of Idaho (U of I) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, U of I does not discriminate on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender identity/expression, disability, genetic information or status as any protected veteran or military status in its programs or activities, including employment, admissions and educational programs.

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