Coordinator, Community Engagement (Foundation) Regular Full Time

Job title:

Coordinator, Community Engagement (Foundation) Regular Full Time

Company

Sunnybrook Health Sciences Centre

Job description

Title: Coordinator, Community EngagementDepartment: Marketing & Community EngagementReports to: VP, Marketing & Community EngagementJob Type: Full-Time PermanentLocation: 2075 Bayview Ave, Toronto, ON M4N 3M5Closing Date: April 15, 2024Sunnybrook Foundation inspires lasting support for Sunnybrook Health Sciences Centre, one of Canada’s largest and most dynamic health science centres impacting the lives of the more than 1.3 million patients it sees each year. Sunnybrook Health Sciences Centre has been ranked #2 in Canada and #30 worldwide in Newsweek’s annual World’s Best Hospitals 2024 list. This is the sixth consecutive year we have been included on this list.Together with our donor community, Sunnybrook Foundation raises critical funds for Sunnybrook’s world class academic health sciences centre to achieve our shared vision to invent the future of health care. With ambitious goals ahead, the Foundation is committed to continuing to grow our results and impact as we help Sunnybrook to raise sights, uncover new possibilities, develop talent, and deliver exceptional care.We are one team in pursuit of a common purpose – to inspire lasting support for Sunnybrook – and we are guided by our values: Build Connectedness, Act with Integrity, Meaningful Collaboration and Strive for Excellence.What we are looking for:We are looking for an individual to play a vital role as part of a highly collaborative team to drive the continued growth of Sunnybrook Foundation. Reporting to the VP, Marketing & Community Engagement, the Coordinator will provide key support to the business unit, including marketing, events and community giving. This is an ideal role someone looking to gain valuable experience within marketing, fundraising, events and administration.Key Duties and ResponsibilitiesAs a Coordinator, Community Engagement you will be responsible for:Calendar and Executive Support (20%)

• Provide calendar support to the VP and 2 Directors to enable efficient use of time and resources
• Coordinate meeting logistics and preparation of meeting materials, including briefing notes, presentations, reports and other materials as required
• Handle logistical planning for virtual and in-person meetings with teams, agencies, donors and partners
• Coordinate monthly team meetings including room booking and material preparation
• Submit expenses and invoices for approval and participate in reconciliation

Mid-Level Giving (30%)

• Provide donor support to Mid-Level Giving program to ensure that appropriate donor cultivation, acknowledgement and stewardship activities are in place and executed. This includes making phone calls, preparing mailings, and email correspondence with donors
• Act as project coordinator on donor engagement touchpoints including scheduling, task management, monitoring, and ensuring timely completion of deliverables
• Assist in organizing, coordinating and managing donor meetings and stewardship events
• Support the development and implementation of Mid-Level initiatives that advance the team’s annual and long-term strategic goals

Donor and Gift Data Management (20%)

• Develop and maintain a deep understanding and expertise in the use of the Foundation’s donor database and corporate intranet, and act as a team champion for both. Duties may include training team members, generating queries, and researching donors and prospects
• Responsible for posting meeting notifications and call reports for VP and Directors
• Perform all data-entry, coding, uploading and filing and information management pertaining to the Mid-Level activities
• Coordinate the completion of gift processing forms working cross-functionally with colleagues as required
• Maintain and update donor and event records; ensuring activity is promptly and accurately recorded in CRM (Raisers’ Edge) and fundraising platforms (Artez)

Team Support (30%)

• Provide support to the Marketing, Digital, Events & Community Giving teams, including scheduling external meetings, securing event dates, and vendor payment
• Support the review of direct mail laser lives to validate accuracy for mailed fundraising appeals, as required
• Support digital team in the Quality Assurance (testing) phase of new initiatives
• Assist the team with long-term work such as fact-finding, competitive reviews and surveying of best practices and digital approaches
• Support RSVP tracking for some donor events
• Responsible for helping to coordinate the onboarding process for new team members

• Assist in high-level projects specific to organizational goals
• On occasion, provide support at Events which can require evening and weekend work, and occasional local travel
• Other projects and items as assigned that will continue to move the team forward

Qualifications and CompetenciesBelow are qualifications and competencies we believe the successful candidate will need for this role:

• 1-3 years of experience in a similar role or a combination of relevant experience and education
• Knowledge of Raiser’s Edge is an asset
• Excellent communication and interpersonal skills
• Strong organizational and time management skills
• Strong relationship-building skills with a customer-service oriented mindset when working with internal and external stakeholders
• High attention to detail and commitment to delivering quality results
• Self-starter with the ability to work with minimal supervision
• Creative problem solver with continuous improvement mindset
• Demonstrated commitment to personal development and ongoing learning and growth

Total Rewards PackageThe hiring range for this position is $50,000- $55,000. The salary will be determined based on the successful candidate’s years of experience, qualifications and competencies that are relevant to this position.In addition to salary, our competitive compensation package also includes, comprehensive health and dental benefits, HOOPP (Healthcare of Ontario Pension Plan) and hybrid work environment with a minimum of two (2) days in office.​​​We know that everyone’s career journey looks a bit different and experience comes in many forms. If you’re unsure whether your experience matches all of the requirements but still think this would be a great fit, we encourage you to apply. We thank all applicants in advance. Only those selected for an interview will be contacted.Sunnybrook Foundation values equity, diversity and inclusion within the workplace and is committed to fostering a work environment where employees can bring their whole selves to work, are valued for their diversity, and feel a sense of belonging.Sunnybrook Foundation is committed to providing accessible employment practices. If you require accommodations during any stage of the recruitment process, please advise us when submitting your application and email [email protected].Please be advised that proof of COVID-19 vaccination is required for employment at Sunnybrook. The successful candidate will be asked to provide proof of vaccination prior to their first day of work. If you are looking for an exciting opportunity and to build a career in an innovative and dynamic organization, submit your resume by clicking on Apply Now below.Sunnybrook Health Sciences Centre is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation for disability during any stage of the recruitment process, please indicate this in your cover letter.Sunnybrook Health Sciences Centre is strongly committed to inclusion and diversity within its community and welcomes all applicants including but not limited to: visible minorities, all religions and ethnicities, persons with disabilities, LGBTQ persons, and all others who may contribute to the further diversification of ideas.Please be advised that in order to be eligible for employment at Sunnybrook, all new hires must have received the full series of a COVID-19 vaccine or combination of COVID-19 vaccines approved by Health Canada (e.g., two doses of a two-dose vaccine series, or one dose of a single-dose vaccine series); AND have received the final dose of the COVID-19 vaccine at least 14 days ago. Medical exemptions or any other kind of requested exemption based upon the Hospital’s obligations pursuant to the Ontario Human Rights Code will be considered on a case-by-case basis.

Expected salary

$50000 – 55000 per year

Location

Toronto, ON

Job date

Thu, 11 Apr 2024 06:42:56 GMT

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