Operations, Finance and Contracts Manager

Job title:

Operations, Finance and Contracts Manager

Company

BDB Pitmans

Job description

We are BDB Pitmans, recognised for our market-leading expertise in infrastructure. We also specialise in real estate, energy, technology, transport as well as corporate and commercial matters, private wealth, employment, and public and charity law.With offices in London, Cambridge, Reading and Southampton, we have a team of over 420 experts dedicated to making a clear and positive difference, with the legal precision we are known for.At BDB Pitmans, we care about helping shape what’s important to people and society. Working constructively with our colleagues and clients and by explaining things clearly in a friendly and approachable way.ED&IAt BDB Pitmans, our commitment to equity, diversity, and inclusion sits at the heart of who we are as a firm as we are passionate about ensuring we create a work environment where everyone feels safe, respected, and fully supported to be themselves. Our ED&I work, though, goes beyond how we work with our colleagues. Our firm values – we act with respect, we work in partnership, and we find solutions – are deeply embedded in ED&I principles, and heavily inform how we approach client relationships, as well as external partnerships.
The teamThe central operations team, reporting into the Chief Operating Officer (COO) provides support to a number of the firm’s business services departments, including HR, Facilities, Risk & Compliance and IT.
The opportunityThe role involves providing financial and contract management support to a number of the firm’s business services departments, including HR, Facilities, Risk & Compliance and IT. The Heads of HR, Facilities, Risk & Compliance and IT.RESPONSIBILITIESThe role of the Operations Finance and Contracts Manager is to provide a single point of contact for business services teams in relation to suppliers, including contractual details, expenditure, usage, contractual meta data and supplier contacts.

• Assist business service teams to maintain and monitor supplier relationships, including liaising with external supplier contacts and account managers, as and when required.
• Maintain up to date copies of all supplier contracts in one location.
• Provide support to business services teams in relation to contract negotiations/renewals.
• Extract and maintain critical contract meta-data, including payment details, contract term, renewal dates and act-by dates with complete accuracy
• Attend and provide all support information required at weekly ‘Cost Meetings’ (where projected costs and invoices are approved, held or rejected). In advance of meetings, provide invoices, proof of delivery of goods/services and supporting information for expenditure requests.
• Liaise and work with the firm’s purchase ledger team and Finance dept. as necessary on all inbound invoices and approvals to pay creating systems for easy invoice storage and access
• Maintain spend vs. budget information for all teams and all relevant budget lines.
• Assist in cash flow forecasting and budget preparation.
• Maintain at all times a professional, positive, friendly and service-based approach in interactions with suppliers and internal colleagues.
• Suggest areas for improvement and take ownership of initiatives based on colleague and user feedback.
• Assist project-related initiatives, including providing supplier insight.

Who we are looking forKnowledge/Qualifications

• AAT Level 2 or above preferred but not essential.
• Excellent working knowledge of Excel.

Experience

• Experience of managing supplier relationships, including monitoring performance against contractual SLAs and reviewing/verifying expenditure.
• Experience of working as part of a finance team and/or financial controller is highly desirable.
• Contract management and administration experience.
• Experience of working in a legal/professional services or financial services environment is desirable.

Skills

• Strong communication and interpersonal skills (both verbal and written).
• Financially and mathematically adroit.
• Highly organised and proactive.
• Self-motivated and able to adapt to changing priorities.
• Excellent telephone manner.
• Confident and able to use own initiative to achieve optimal outcomes for the business.
• Mature and professional demeanour.
• High degree of self-management.

Expected salary

£30000 per year

Location

London

Job date

Sun, 19 May 2024 07:57:31 GMT

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