FM Co-ordinator

  • Contract
  • Leeds
  • Posted 8 months ago

Mitie

Job title:

FM Co-ordinator

Company

Mitie

Job description

We are looking for passionate people to join our Mitie team that delivers exceptional every day; we offer a great place to work with many benefits.In your new role as FM Co-ordinator, you will be working within a school environment with our facilities Management team. Your duties will include:

  • To assist managing all administration Processes related to the contracts.
  • Updating Mitie’s CAFM system.
  • Attend weekly/monthly meetings/conference calls as required.
  • Update internal and external databases and administration systems as required.
  • Accurately file both manually and electronically as per business policy and procedures
  • Ensuring operational paperwork is to corporate and contractual standards.
  • Ensure correct working procedure is followed and that all health and safety company procedures are adhered.
  • Have a flexible approach to business support to ensure deadlines are achieved.
  • Ownership of financial work streams to ensure records are maintained and processes followed as appropriate.
  • Undertake financial reconciliations and invoicing for the Contract.
  • Prepare lifecycle/small works/Damage/variation quotations and applications for payment.
  • Raising and goods receipting of purchase orders.
  • Manage accrued income and aged debt.
  • Assist in the preparation for client meetings.
  • Assist in the creation and distribution of management information and reports.
  • To undertake and liaise with Sub-Contractors as and when required to gain quotations, resolve queries.
  • To work and take instruction from the Contract Manager & Regional Account Manager as required.
  • To undertake any other related duties, according to the needs of the business.

What we are looking for

  • Finance administration experience essential.
  • Relevant experience of Microsoft packages – must have good working knowledge of Excel.
  • Must have a flexible approach to working.
  • A knowledge of facilities management sectors is desirable.
  • Ability to manage own time and prioritise workload.
  • Relationship building skills – to be a self-starter willing to take the initiative when necessary and excellent ability to work well within a team structure, and support and guide team members as required.
  • Ability to work on own initiative to a high level of accuracy and to meet deadlines.
  • Customer Care – Capable of delivering results and exceeding customer expectations.
  • Ability to generate, develop and present ideas and suggestions for improvements to achieve more effective working practises.
  • Attention to details.
  • Well, presented, professional appearance and attitude with a positive and professional approach.
  • Excellent time keeping skills and strong planning and organisational ability.
  • Excellent written and spoken communication skills.
  • Discretion in dealing with confidential information.
  • You will be required to complete an Enhanced Disclosure (DBS Check) .

Expected salary

Location

Leeds

Job date

Fri, 31 May 2024 03:23:02 GMT

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