Mitie
Job title:
FM Co-ordinator
Company
Mitie
Job description
We are looking for passionate people to join our Mitie team that delivers exceptional every day; we offer a great place to work with many benefits.In your new role as FM Co-ordinator, you will be working within a school environment with our facilities Management team. Your duties will include:
- To assist managing all administration Processes related to the contracts.
- Updating Mitie’s CAFM system.
- Attend weekly/monthly meetings/conference calls as required.
- Update internal and external databases and administration systems as required.
- Accurately file both manually and electronically as per business policy and procedures
- Ensuring operational paperwork is to corporate and contractual standards.
- Ensure correct working procedure is followed and that all health and safety company procedures are adhered.
- Have a flexible approach to business support to ensure deadlines are achieved.
- Ownership of financial work streams to ensure records are maintained and processes followed as appropriate.
- Undertake financial reconciliations and invoicing for the Contract.
- Prepare lifecycle/small works/Damage/variation quotations and applications for payment.
- Raising and goods receipting of purchase orders.
- Manage accrued income and aged debt.
- Assist in the preparation for client meetings.
- Assist in the creation and distribution of management information and reports.
- To undertake and liaise with Sub-Contractors as and when required to gain quotations, resolve queries.
- To work and take instruction from the Contract Manager & Regional Account Manager as required.
- To undertake any other related duties, according to the needs of the business.
What we are looking for
- Finance administration experience essential.
- Relevant experience of Microsoft packages – must have good working knowledge of Excel.
- Must have a flexible approach to working.
- A knowledge of facilities management sectors is desirable.
- Ability to manage own time and prioritise workload.
- Relationship building skills – to be a self-starter willing to take the initiative when necessary and excellent ability to work well within a team structure, and support and guide team members as required.
- Ability to work on own initiative to a high level of accuracy and to meet deadlines.
- Customer Care – Capable of delivering results and exceeding customer expectations.
- Ability to generate, develop and present ideas and suggestions for improvements to achieve more effective working practises.
- Attention to details.
- Well, presented, professional appearance and attitude with a positive and professional approach.
- Excellent time keeping skills and strong planning and organisational ability.
- Excellent written and spoken communication skills.
- Discretion in dealing with confidential information.
- You will be required to complete an Enhanced Disclosure (DBS Check) .
Expected salary
Location
Leeds
Job date
Fri, 31 May 2024 03:23:02 GMT
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