Budget and Finance Associate, FIN

Job title:

Budget and Finance Associate, FIN

Company

United Nations

Job description

The Finance Branch (FIN) is responsible for developing and applying budgetary, accounting and financial policies and procedures and for the efficient financial management of the approved budget in accordance with the Financial Regulations and Rules, the Assembly and Council directives. FIN is composed of two sections: Accounting Services (ASV) and Financial Services (FSV). The Extra-budgetary Finance Unit is an integral part of FSV, providing finance-related advice and services in budget development, controls, monitoring and reporting related to the revenue generating, resource mobilization and other extra-budgetary activities of the Organization. The incumbent will report to the Head, Extra-budgetary Finance Unit of FSV, with whom s/he consults on complex accounting and financial management issues in support of Implementation Support, Resource Mobilization, Revenue and Product Management, Training, and Cost Recovery.ResponsibilitiesFunction 1 (incl. Expected results) Participate in the budgeting activities of the unit, achieving results such as: • Initiate the preparation and maintenance of templates, staff costs tables, cost recovery rates and other data for budgets and forecasts. • Provide input to programmatic staff on the budget codes to be used, based on approved budgets or as instructed by management. • Maintain correspondence with bureaus with respect to collection of input for budget and forecast, and solicit timely submission of templates and consolidates them for review. Function 2 (incl. Expected results) Contribute to the monitoring and reporting on the progress of implementation of extra-budgetary activities, achieving results such as: • Collect input from programmatic staff for the preparation of routine budget performance reports; verify input against ERP data, validating variances between approved budgets and forecast and actual expenditures. • Update routine financial reports to donors for projects funded from extra-budgetary contributions. • Communicate with the Accounts Receivable Unit and programmatic staff to ensure that extra-budgetary contributions receipts are timely recorded and allotted to projects as stipulated by donor agreements and in accordance with policies and procedures. • Provide input for the preparation of the annual Financial Statements, Council Working Papers and other reports and presentations to internal and external stakeholders. Function 3 (incl. Expected results) Prepare accurate and timely reconciliations and IPSAS-compliant accounting entries, achieving results such as: • Prepare accounting entries, financial reports and reconciliations to ensure that revenue, deferred revenue, and accruals are accounted for and complete in accordance with relevant International Public Sector Accounting Standards (IPSAS). • Prepare account reconciliations and drafts, adjusting entries as required for the month- and year-end accounting closure. • Communicate with Accounts Receivable, Accounts Payable, Payroll, and Treasury to ensure that all transactions have been processed in the ERP system prior to month-end closure. • Follow up and take necessary actions to resolve issues regarding the unreconciled items. • Review trial balances and accounting records to ensure that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained for extra-budgetary activities. • Monitor, reconcile and prepare accounting entries for cost recovery purposes in accordance with the ICAO cost recovery policy. Function 4 (incl. Expected results) Maintain accurate administrative records and participate in the review and improvement of ERP systems, policies, and procedures, achieving results such as: • Provide input on the review of policies and procedures; communicates with ICT on improving existing reports and creating new reports based on management and programmatic areas’ requirements. • Update and maintain ERP chart of accounts segments such as award, project and activity. • Draft a range of documents and correspondence and organize meetings and workshops. • Maintain the Unit’s documents repository, administrative records, and intranet pages. Function 5 (incl. Expected results) Perform other related duties, as assigned.CompetenciesProfessionalism: Strong analytical and problem-solving skills. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style, and format to match the audience; demonstrates openness in sharing information and keeping people informed. Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. Client Orientation: Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client. Technological Awareness: Keeps abreast of available technology; understands applicability and limitations of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.EducationEssential • Completion of secondary education is required. • Diploma of College Studies (DEC) or equivalent, with specialization in accounting or finance. Desirable • Formal training resulting in an accounting certification such as CA, CPA.Job – Specific QualificationNot available.Work Experience

• A minimum of six (6) years of relevant work experience in accounting, budgeting financial management, or a related field is required. • Experience with spreadsheets, word processing and ERP systems is required. • Experience in accounting under International Public Sector Accounting Standards (IPSAS) or other General Accepted Accounting Principles (GAAP) is desirable.

LanguagesEssential Fluent reading, writing and speaking abilities in English. Desirable Working knowledge of any other language of the Organization (Arabic, Chinese, French, Russian, Spanish).AssessmentEvaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.Special NoticePlease note that this is a locally-recruited position and restricted to Canadian Citizens, Permanent Residents of Canada and applicants with a work permit. It should be noted that this post is to be filled on a fixed-term basis for an initial period of Three (3) years (first year is probationary for an external candidate). ICAO staff members are international civil servants subject to the authority of the Secretary General and may be assigned to any activities or offices of the Organization within the duty station. ICAO staff members are expected to conduct themselves in a manner befitting their status as international civil servants. In this connection, ICAO has incorporated the 2013 Standards of Conduct for the International Civil Service into the ICAO Personnel Instructions. ICAO offers an attractive benefit package to its employees in accordance with the policies of the International Civil Service Commission (ICSC). The statutory retirement age for staff entering or re-entering service after 1 January 2014 is 65. For external applicants, only those who are expected to complete a term of appointment will normally be considered. Remuneration: Level Net Base Salary per annum G-6 CAD 49,278United Nations ConsiderationsIn accordance with ICAO Staff Regulations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard shall be paid to the importance of recruiting staff on as wide a geographical basis as possible and ensuring equal gender representation. Subject to the foregoing, selection of staff members shall be made without distinction as to race, sex or religion, nor shall there be any discrimination on account of any disability of a candidate who meets the qualifications required to perform the tasks. Unless otherwise permitted under the ICAO Staff Regulations, appointment and promotion of staff members shall be made on a competitive basis. Candidates will not be considered for employment with ICAO if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Applicants are urged to follow carefully all instructions available in the online recruitment platform, Inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the Inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in Inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised in Inspira will be removed at 11:59 p.m. (New York time) on the deadline date.No FeeICAO does NOT charge any fees or request money from candidates at any stage of the recruitment process, nor does it concern itself with bank account details of applicants. Requests of this nature allegedly made on behalf of ICAO are fraudulent and should be disregarded.

Expected salary

Location

Montreal, QC

Job date

Sat, 13 Jul 2024 05:36:22 GMT

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