Political Science Department Assistant- Open to CSULB Employees Only

Job title:

Political Science Department Assistant- Open to CSULB Employees Only

Company

California State University

Job description

Job SummaryUnder the general supervision of the Office Coordinator, the Administrative Support Assistant II provides clerical support to the Department of Political Science, including assistance to faculty, the Graduate Advisor, and the Department Chair. The role also involves working with the Moot Court and Model United Nations programs, as well as the Undergraduate Advisor, in an office that comprises approximately 47 academic employees, 13 tenured/tenure-track faculty members, 2 FERP faculty members, 17 lecturers, and 15 graduate assistants. The assistant serves as a secondary resource for information regarding department and program policies and practices for faculty, students, and staff, ensuring continuity in policy and procedure. Additionally, the role involves maintaining department budgets and records and completing faculty and staff hiring processes.Key Responsibilities

• Receives visitors and telephone calls for Department. Provides information as appropriate directs inquires. Maintains appearance of offices and posted materials: Assists visitors to the department and directs them to obtain requested information.
• Compiles and reproduces instructional materials, correspondence, minutes, reports and forms. Tracks dispositions of correspondence, expenditures, and forms: Keys, complies, and reproduces instructional materials, correspondence minutes, reports, and forms for faculty.
• Assists with technical duties for Moot Court, Model United Nations, Legal Studies and Undergraduate/Graduate Advisors: File various status reports on majors in the Department for easy reference by faculty and staff.
• Serves as department mail clerk and maintains office and photocopier supplies: Sorts and distributes department mail.

Knowledge Skills and AbilitiesAbility to establish and maintain good working relationships with a variety of people – faculty, staff, students, and vendors. Working knowledge of office methods, procedures, and practices relating to an academic environment. Ability to perform moderate clerical tasks involving independent judgment, accuracy, and speed. Working knowledge of Windows, Word, e-mail, spreadsheet, databases, webpages, and Peoplesoft. Working knowledge of written and oral communication skills.Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student, and assist in achieving the university’s commitment to a “vision of excellence.”Education and Experience

• Equivalent to three years of administrative support experience required.

• Bachelor’s degree preferred.

• Academic Department experience preferred.

Physical SummarySedentary work – Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects. (10 pounds or less).DepartmentPolitical ScienceClassificationAdministrative Support Assistant IICompensationSalary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.CSU Classification Salary Range: The CSU Classification Salary Range for this position is $3,505 – $5,159 per month.BenefitsExcellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation and sick leave, and 14 paid holidays each year.Time Base1.0 time-base, 40 hours per week.Duration of AppointmentThis is a temporary position ending on June 30, 2025, with no permanent status granted. Temporary assignments may expire prior to the ending date.Application ProceduresClick Apply Now to complete the CSULB Online Employment Application.PLEASE FILL OUT THE APPLICATION COMPLETELY. It is important that all sections of the on-line application are filled out completely and accurately. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position.Additional InformationA background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.Equal Employment StatementCalifornia State University Long Beach is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status.AccommodationsWe provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact .Out of State Employment PolicyCalifornia State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.As of January 1, 2022 the prohibits the hiring of employees to perform CSU-related work outside the state of California.Advertised: Jul 23, 2024 (9:00 AM) Pacific Daylight Time
Applications close: Aug 06, 2024 (11:55 PM) Pacific Daylight Time

Expected salary

$3505 – 5159 per month

Location

Long Beach, CA

Job date

Thu, 25 Jul 2024 06:39:53 GMT

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