Ceridian
Job title:
Administrative Assistant II
Company
Ceridian
Job description
Location: For this role, we are looking to hire someone in the Toronto Dayforce office. This role requires you to be in the Toronto Dayforce office from Monday to Friday -8:30am-5:00 pm (EST)About the opportunityThe Admin/Facilities Coordinator role is primarily responsible for performing administrative duties related to payroll returns and document administration, as well as providing onsite support for the local office. This hybrid role also includes Facilities coordination in the Toronto office.What you’ll get to doPayroll Administration Support
- Manage payroll returns and AP cheque printing
- Support benefits administration including cheque printing, scanning, mailing and bank deposits
- Process wage garnishments, ensuring timely execution
- Provide admin support for payroll and payroll trust teams
Administrative Support
- Provide incoming mail support for various departments.
- Monitor admin mailbox and fulfill order requests.
- Perform general admin duties, including special projects from various departments.
- Maintain confidentiality in all aspects of client and staff information.
Facilities Support
- Assist Facilities Coordinator with duties related to the office. This will include assisting/coordinating all on-site meeting set-ups.
- Maintains conference rooms and kitchen in the reception area – checking conference rooms and kitchen to ensure they are clean and tidy, maintaining and monitoring adequate stock and supplies.
- Manage conference rooms and reservations using the FM Systems app.
- Collaborate with the team to identify areas for improvement in customer satisfaction and implement solutions.
- Assisting with managing contractors for construction, HVAC, electrical, cabling, lighting and health and safety.
- Troubleshoot voice and data cabling of workstations and audio-visual equipment.
- Liaising with building management regarding projects and any facility or security related compliance issues.
- Shipping & receiving, Sort, deliver and collect external and internal mail to staff and departments.
- Assist and update Facilities spreadsheets with headcount and floor layouts.
Reception back up
- Provide back-up coverage for reception when required, providing exceptional experiences for all individuals, ensuring all visitors are welcomed courteously, professionally and in compliance with company procedures.
- Provides vacation back up support for admin team.
Skills and experience we value
- 3+ years of administrative experience.
- Team player, willing to undertake any activity required to support the team.
- Excellent communication skills, both written and verbal.
- Proficient computer skills in such areas as the MS Office suite of applications.
- Strong attention to detail and high accuracy in your work.
- High School Diploma
Expected salary
Location
Toronto, ON
Job date
Wed, 14 Aug 2024 06:36:37 GMT
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