Project Manager ll

Job title:

Project Manager ll

Company

University of British Columbia

Job description

Staff – Non UnionJob Category M&P – AAPSJob Profile AAPS Salaried – Information Systems and Technology, Level DJob Title Project Manager llDepartment UBC IT | UBC Studios & Emerging Media LabCompensation Range $8,305.08 – $12,952.33 CAD MonthlyThe Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.Posting End Date August 19, 2024Note: Applications will be accepted until 11:59 PM on the Posting End Date.Job End Date Apr 26, 2025At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.Job SummaryThe Project Manager II manages the entire project lifecycle of medium scale or complex projects including developing project plans, assembling project teams, assigning individual responsibilities, identifying appropriate resources needed, and developing schedules to ensure timely completion of projects.Specifically, the Project Manager II, at a mid-level, plays a pivotal role in managing the lifecycle of medium-scale or complex projects that bridge the gap between proof-of-concept stage to product delivery and operation. This position involves overseeing project plans, assembling project teams, assigning responsibilities, identifying resources, and developing schedules to ensure timely project completion. This position primarily focuses on Generative AI to ensure that UBC has access to and opportunities to explore innovative and emerging technologies. In collaboration with UBC functional and IT teams, the role will help in managing projects at Digital Experience Lab, providing project management starting from design to minimum viable product stage and help in transitioning projects to service implementationOrganizational StatusWork PerformedSpecific Duties:

• Manage the entire project lifecycle of medium-scale or complex projects, providing project management from design to service implementation.

• Develop project plans, assemble project teams, assign responsibilities, and identify necessary resources.
• Coordinate with clients, UBC IT internal departments, external departments, regulatory groups, consultants, and contractors to deliver reliable IT infrastructure and service solutions.
• Prepare IT budget estimates and quotations based on project infrastructure and service requirements.
• Make necessary contacts, obtain signatures, authorizations, and notify necessary units within UBC to initiate projects.
• Maintain project logs, produce written reports outlining project progress, and compile information for schedules and timelines.
• Compile and consolidate billing requirements for UBC IT projects and submit complete invoices to the client.
• Provide technical and analytical guidance and work direction to project teams, including scheduling, assignment of work, and review of project efforts.
• Ensure team members have the tools and training required and provide constructive feedback on project performance.
• Assess variances from project plans, budgets, and schedules, implementing changes as necessary to ensure project success.
• Conduct formal reviews with business sponsors at project completion to confirm acceptance and satisfaction.
• Identify potential areas for improvement in current methodologies and provide guidance to less experienced project managers.
• Maintain a productive working relationship with project sponsors, vendors, and key stakeholders.

Core Duties:

• Initiates projects following appropriate project management methodology including gathering and defining project requirements, developing project charters, project plans, budgets and schedules, identifying staffing requirements, and forming project teams.
• Selects and follows project management methods, procedures, and quality objectives, and tracks metrics for assessing progress.
• Balances workload, provides technical and analytical guidance and work direction to project team, including scheduling, assignment of work, review of project efforts and removal of roadblocks which may inhibit project success.
• Ensures that all team members have the tools and training required to perform effectively, and provides the team with constructive feedback as it pertains to project performance.
• Assesses variances from the project plans, budgets and schedules, develops and implements changes as necessary to ensure that the project remains within specified scope and is within time, cost, and quality objectives, and keeps management aware of the situation.
• Conducts formal review with business sponsor at project completion to confirm acceptance and satisfaction.
• Identifies potential areas for improvement in current methodologies and provides guidance to other less experienced project managers.
• Develops and maintains a productive working relationship with project sponsors, vendors and key clients.
• Maintains appropriate professional designations and up-to-date knowledge of current information technology techniques and tools.
• Performs other related duties as required.

Consequence of Error/Judgement
Errors in project estimates and scheduling could impact project budgets and timelines.Supervision ReceivedWorks under the administrative direction of the Senior Manager, Digital Experience and Creative Media.Supervision Given
Provides direction and guidance to project team members to ensure application and infrastructure projects are completed as assigned.Minimum Qualifications
Undergraduate degree in a relevant discipline. In-depth knowledge of applications and the business requirements supporting them. Minimum of five years of related experience, or the equivalent combination of education and experience.– Willingness to respect diverse perspectives, including perspectives in conflict with one’s own– Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion.-Conceptual understanding of Generative AI, Chatbots, large language models and process automation type of technologies. Willing to learn emergent technology concepts and landscape.-Experience managing and delivering enterprise-level projects in large organizations.-Working knowledge of open-source solutions.-Experience with major technology platforms such as Microsoft, AWS, and Google.-Knowledge of emerging technologies related to large language models and generative AI solutions.-Experience with projects involving multiple stakeholders across large organizations.-Strong organizational and communication skills.Preferred Qualifications

• Agile project management certification
• Working experience with open-source platforms and software an asset
• Experience in post-secondary educational institution is desired

Skills:

• Familiarity with tools for the creation of local Large Language Models (LLM) such as LangChain, HuggingFace Models etc.
• Familiarity with infrastructure to support Large Language Model development & deployment, such as Sockeye and other HPC resources, Azure / AWS, Colab
• Familiarity with the processes / elements of LLM deployment including prompt engineering, fine tuning, data preparation, RAG (Retrieval Augmented Generation), Quantization etc.
• Familiarity with current LLM models, their requirements, model evaluation tests such as MMLU and HellaSwag
• Familiarity with privacy & security best practices for training & use of LLMs trained / tuned on private information.
• Experience in utilizing and implementing tools for language model development and training.
• Proficiency in managing and configuring language model frameworks and platforms.

Core Competencies:Collaboration (Advanced – A): Consistently fosters collaboration and respect among team members by addressing elements of the group process that impedes, or could impede, the group from reaching its goal. Engages the “right people,” within and beyond organizational boundaries, by matching individual capabilities and skills to the team’s goals. Works with a wide range of teams and readily shares lessons learned and credit for team accomplishments.Communicating for Results (Advanced – A): Converses with, writes reports for, and creates/delivers presentations to all levels of colleagues and peer groups in ways that support problem solving and planning. Seeks a consensus with business partners. Debates opinions, tests understanding, and clarifies judgments. Brings conflict into the open empathetically. Explains the context of multiple interrelated situations, asks searching, probing questions, and solicits expert advice prior to taking action and making recommendations.Problem Solving (Intermediate – I): Applies problem-solving methodologies and tools to diagnose and solve operational and interpersonal problems. Determines the potential causes of the problem and devises testing methodologies for validation. Shows empathy and objectivity toward individuals involved in the issue. Analyzes multiple alternatives, risks, and benefits for a range of potential solutions. Recommends resource requirements and collaborates with impacted stakeholders.Role Based Competencies:Accountability (Advanced – A): Sets enhanced objectives for self and others. Monitors performance trends and identifies opportunities to improve standards. Provides regular feedback and suggests alternative approaches necessary to ensure that organizational objectives and superior standards are achieved. Delegates responsibility and reallocates resources as needed to ensure that priorities are met for initiatives within area of responsibility.Analytical Thinking (Advanced – A): Determines criteria for assessing issues and opportunities. Establishes clear goals and priorities needed to assess performance. Identifies relationships and linkages between different information sources. Anticipates issues that are not readily apparent on the surface. Identifies root causes and effects. Establishes clear goals and priorities. Anticipates potential problems and develops solutions needed to resolve them. Systemically analyzes relationships between apparently independent problems and issues. Reviews and cross-reviews reports. Identifies trends as well as isolated events. Translates analytical reports into management presentations, and provides guidance to resolve issues. Anticipates the possible outcome of potential solutions. Identifies areas of significant concern or opportunity. Probes and initiates research to identify critical problems.Business Enterprise Knowledge (Intermediate – I): Develops and implements technical solutions that meet operational improvement needs. Ensures that decisions are supported by relevant stakeholders, as well as sound performance data. Effectively communicates technology changes to clients and how the changes affect their business drivers.

Expected salary

Location

Canada

Job date

Wed, 14 Aug 2024 07:40:58 GMT

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