Bank Reconciliation Coordinator

Job title:

Bank Reconciliation Coordinator

Company

City of Vaughan

Job description

Vaughan is one of Canada’s fastest-growing cities. Its emerging downtown, the Vaughan Metropolitan Centre; Canada’s first smart hospital, the Cortellucci Vaughan Hospital; and the 900-acre North Maple Regional Park continue to generate momentum and excitement. Be part of something amazing and build your career at the City of Vaughan!The City is an equal-opportunity employer and a forward-looking municipality that is committed to fostering a dynamic workplace that is diverse, inclusive and welcoming. As an award-winning organization for its employment and diversity and inclusivity practices, the City is focused on providing its employees with a thriving professional environment that leverages flexible work arrangements, a family-focused benefits package emphasizing work-life balance, learning and growth opportunities, and a place where collaboration and teamwork are valued.Excellence demands brilliant personalities, visionary thinking and a passion for public service. Vaughan is your place to grow.Position OverviewThe position is responsible to prepare multiple, complex bank reconciliations, cheque transmissions and wire payments to the assigned City’s bank accounts. Liaise with the bank, internal and external stakeholders on various requests.
Analyze accounting and banking discrepancies identified in the reconciliation process, prepare journal entries in accordance to General Accepted Accounting Principles (GAAP) for financial accounting reporting. Assist at interim and year-end audits to provide required documents, schedules, and reconcile other assigned balance sheet accounts.ResponsibilitiesBank Accounts and Reconciliation Duties

• Performs monthly complex bank reconciliations and analysis of assigned balance sheet accounts to ensure amounts are accurately reflected in the City’s general ledger for supervisor’s approval.
• Analyzes accounting and banking discrepancies identified in the reconciliation process, takes appropriate methods to correct discrepancies.
• Liaises with all departments and banking institutions on reconciling issues and investigates all discrepancies between the bank and the general ledger through to successful resolution.
• Confirms receipts or payment of Federal and Provincial tax remittances, rebates, government grants and other funds.
• Responsible for weekly and as required cheque transmission to the bank. Generate bank reports via the on-line banking system, as assigned.
• Responsible for outstanding cheque lists process for Canadian, U.S. accounts and administration of void and stale- dated cheques ensuring bank report cut off dates are adhered to. Monitors the US bank account balance.
• Prepares journal entries in accordance to General Accepted Accounting Principles (GAAP) for financial accounting reporting.

General Accounting Duties

• Prepares necessary journal entries for all bank charges, U.S. exchange adjustments, payroll transfers, Electronic Funds Transfer (EFT) and wire payments and receipts for all bank accounts.
• Reviews revenue journal entries prepared by various departments and liaise with department and financial

institutions to ensure accurate recording on a timely basis.Audits and Special Projects

• Assist in interim and year-end audits to provide required documents and schedules to auditors and reconcile other assigned balance sheet accounts with the direction from the direct supervisor.
• Responsible for maintaining up- to- date procedures on all major job functions of the position including maintaining accurate and organized paper and electronic files with supporting documents.
• Acts as departmental representative for special financial projects liaising with internal departments and external financial institutions.

Other Duties

• Assists in providing accounting support for the Accounts Receivables and Accounting Clerk position(s) in times of work surge or absence.
• Performs other related tasks and projects as assigned, which are in accordance with job responsibilities or necessary department and corporate objectives.
• Responsible for ensuring compliance with the Ontario Health and Safety Act and Regulations and the Corporate Health & Safety policy and related procedures.
• Responsible for ensuring compliance with the Accessibility for Ontarians Disability Act (AODA) and related policy and procedures.

Qualifications and Experience

• Three (3) year Community College Diploma Accounting or Finance Diploma or suitable equivalent.
• Minimum of three (3) years’ general accounting experience, including working knowledge with computerized accounting systems.
• Proficient with utilizing Microsoft Office Suite, i.e. Word and Excel, Adobe Pro.
• High level of accuracy and attention to detail.
• Ability to perform well under tight time frames and independently with minimal supervision.
• Proven aptitude for working with figures, problem solving skills, research and analysis.
• Strong interpersonal skills coupled with effective communication skills (oral and written).
• Knowledge of, and demonstrated ability in, the city’s core competencies and relevant functional competencies.
• Completion of CPA (Chartered Professional Accountant) PREP preferred.
• Ability to work outside normal business hours as required and in accordance with the Collective Agreement.

At the employee’s request, this position is eligible to take part in our hybrid work model as outlined in the City’s Alternative Work Arrangement Policy.We thank all applicants for their interest; however, only those selected for an interview will be contacted. Please be advised, the City of Vaughan uses email to communicate with applicants for open job competitions.The City of Vaughan is committed to diversity and inclusivity in employment and welcomes applications from qualified individuals of diverse backgrounds. The City of Vaughan is also committed to providing accommodations for people with disabilities. If you require an accommodation, we will work with you to meet your needs.

Expected salary

$2809.23 – 3019.27 per month

Location

Vaughan, ON

Job date

Sun, 18 Aug 2024 04:25:27 GMT

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