Executive Assistant to CEO (Equity-Based)

Job title:

Executive Assistant to CEO (Equity-Based)

Company

SOULCHI

Job description

Position: Executive Assistant
Location: Remote
Category: Flexible, Part-time to Full-time (30-40 hours)
Reports to: CEOCompensation: Fair Market Value, Equity-Based Compensation ModelWelcome to the forefront of transformational change. At SOULCHI, we are driven by a vision that blends virtues-based leadership, conscious growth, and a commitment to the United Nations Sustainable Development Goals. As an equity-based startup team member, you’re not just joining a team; you’re embarking on a journey to shape a more harmonious and sustainable world. We believe that true progress stems from the fusion of innovation and values, and that’s exactly what you’ll find here – a dynamic environment where your talents will thrive, your ideas will flourish, and your impact will resonate far beyond. Join us in rewriting the narrative of leadership and making a lasting difference that echoes through generations.Role Overview: The Executive Assistant to the CEO is a key support role within our tech start-up, designed for a highly organized, proactive, and detail-oriented individual. This role requires a professional with proven experience in executive support who can manage a range of administrative, project management, and communication tasks. The ideal candidate will be adept at multitasking, prioritizing, and problem-solving, with a strong ability to maintain confidentiality and manage sensitive information.Responsibilities:Administrative Support:

• Prepare and edit correspondence, communications, presentations, and other documents.
• Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Handle incoming and outgoing communications, including emails.

Problem-Solving:

• Develop and implement efficient systems to streamline workflows and enhance productivity. Identify gaps and create solutions to improve overall operational effectiveness.
• Proactively address and resolve issues that arise in the executive’s workflow. Implement strategic solutions to prevent recurring problems and ensure smooth operations.
• Serve as a gatekeeper for the Executive’s schedule, ensuring it aligns with their preferences and strategic objectives. Manage and adjust the calendar to optimize the executive’s time and support their priorities effectively.

Project Management:

• Assist with special projects, initiatives, and tasks as assigned by the executive.
• Monitor and follow up on project timelines and deliverables using tools like Asana.
• Coordinate with departments and external parties on behalf of the CEO.

Meeting Coordination:

• Organize and coordinate meetings, including preparing pre-briefs, setting agendas, and following up on action items.
• Add/remove team members from internal meetings, respecting focused time blocks.
• Schedule meetings efficiently, favoring 45-minute blocks and minimizing same-day meetings unless critical.

Travel Management:

• Plan and book travel arrangements, including flights, hotels, and transportation.
• Prepare detailed itineraries and ensure smooth execution of travel plans.

Confidentiality and Discretion:

• Handle sensitive information with the utmost confidentiality.
• Ensure compliance with company information security policies.

Communication Liaison:

• Act as a point of contact between the CEO, employees, and external partners.
• Facilitate communication within the organization and with Marketing for social media communications.

Document Management:

• Maintain and organize files, records, and databases.
• Ensure documents are accessible and properly archived.

Technical Support:

• Provide basic technical support for applications.
• Coordinate with IT for complex technical issues.

Training and Onboarding:

• Work with HR to manage New Hire documentation and onboarding schedules.
• Assisting with the scheduling of onboarding of new staff members.

Required Qualifications:

• Proven experience as an Executive Assistant or in a similar administrative role.
• Experience in office management or other relevant administrative support roles.
• Experience supporting C-level executives or senior leaders, including managing complex schedules and strategic priorities.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Asana and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and prioritize tasks effectively.
• Attention to detail and strong problem-solving skills.
• Professional demeanor and high level of discretion.
• (Preferred) Lives in or near New York City for travel obligations

Compensation Opportunity: Competitive commission structure + Equity incentives until break-even.As part of the SOULCHI team, you’ll take part in our equity-based compensation model, aligning your success with the success of our business. After much research we have found the fairest equity model for a startup. We use the Slicing Pie model. First phase is equity-based only, which we are currently in. Equity calculations move dynamically based on your fair market rate and actual number of hours worked. In the second phase, which happens at the break-even point, the equity freezes at each member’s current earned percentage and compensation switches to salary + benefits. Your equity percentage gets paid out annually as part of the profit sharing. This is more than a job; it’s an opportunity to own a piece of the future.We request you only apply for this position if you believe an equity-based model is the perfect fit for you. A more detailed explanation from the professor who created the model can be found Youtube, “Pie Slicer Equity Split Software” by Slicing Pie.We understand the importance of work-life balance and recognize that each individual has unique scheduling needs. As such, we offer flexibility in working hours for the Freelance Pre-Seed Fundraising Consultant role, with the opportunity to work anywhere between 15 to 40 hours per week, depending on the candidate’s availability and suitability for the role.Thank you for considering SOULCHI as your future employer.How to Apply: To apply, please submit your resume and a cover letter detailing your alignment with our mission and the value you can bring to our team. Join our passionate team and be part of a transformative journey to spread virtues, create social impact, and contribute to a more loving and peaceful world. Together, we can harness the power of technology to bring the truth of oneness to the center of societies worldwide.

Expected salary

Location

USA

Job date

Wed, 21 Aug 2024 22:31:30 GMT

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