Senior Grants and Finance Administrator

Job title:

Senior Grants and Finance Administrator

Company

Freedom House

Job description

ABOUT FREEDOM HOUSEEstablished more than 80 years ago on the core conviction that freedom flourishes in democratic nations where governments are accountable to their people, Freedom House is a non-partisan, non-profit organization that works to defend and expand freedom globally to help secure a world where all are free. Around the world, repressive regimes are preventing billions of people from exercising their fundamental rights. We identify and analyze threats to freedom, mobilize decision makers to respond to those threats and seize opportunities for progress, and support activists and organizations working to defend and expand freedom. We are dedicated to ensuring that the United States serves as a positive model of democratic practice at home and a consistent champion of freedom globally. By gathering authoritative data and leveraging our global networks, Freedom House is an unwavering beacon in protecting human rights and promoting democratic governance.All Freedom House employees possess a deep and unwavering commitment to nonpartisanship, with a sustained dedication to the mission of Freedom House. We have a strong work ethic and a keen desire for both personal and professional development. The team is also dedicated to fostering a diverse, inclusive, and equitable workplace where everyone feels a sense of belonging.POSITION SUMMARYUnder the direct supervision of the Program Manager, the Senior Grants and Finance Administrator will assume responsibility for managing grant-related financial activities while ensuring adherence to Generally Accepted Accounting Principles (GAAP), USG rules and regulations, and Freedom House policies. This role will actively contribute to the reconciliation procedures, general ledger account analyses, financial projections, grant closing processes, and collaboration with various departments and stakeholders to optimize the utilization of grant funds. This position is contingent upon project award; the title, qualifications, and responsibilities may be adjusted based on DRL’s final requirements for the position.PRINCIPAL DUTIES & RESPONSIBILITIESFinancial Management:

• Proficiently execute general accounting tasks that impact month-end close, such as preparing and submitting journal entries, posting expenditures, reviewing payments, and conducting monthly account reconciliation.
• Generate quarterly SF-425 Federal Financial Reports.
• Oversees fiscal management of and financial reporting of subgrants as determined by USG rules and regulations, Freedom House policies, and donor requirements.
• Perform subgrant closeout functions required by the Freedom House policies, including reconciliations, final financial reports, and final invoices.
• Maintain grant and financial management databases for accuracy and up-to-date information.
• Maintain grant records following Freedom House internal procedures.

Compliance Oversight:

• Review general ledger transactions for accuracy and allowability according to compliance and accounting requirements.
• Analyze monthly grant performance results to ensure expenditures consistently align with grant budgets throughout the award period.
• Monitor and oversee compliance for each award throughout its lifecycle, including a thorough review of incoming awards, reporting on variances, advising on permissible uses of grant funds, assessing cost allowability, ensuring accurate allocation, and preparing recommendations for corrective measures if required.

Reporting and Forecasting:

• Participate in the monthly and annual budget projections, including reviewing monthly projections and verifying budget data in the budgeting tools.
• Contribute to the timely financial analysis conducted for the internal and external stakeholders using Freedom House budget forecasting tools.
• Constantly review assigned portfolios to assess the status of ongoing subgrants and the burn rate of the subgrants to evaluate funding requirements and potential deficiencies.
• Communicate and promptly report potential funding deficiencies to the Program Manager.

Cross-Team Collaboration:

• Work harmoniously with the Finance Department to maintain reporting structures and system parameters to ensure transparency in grant financial management.
• Act as liaison with other external departments including Grants Administration and Compliance to facilitate a collaborative environment in grant and non-grant accounting and compliance work.

Regulatory Expertise:

• Apply in-depth knowledge of grant regulations, GAAP, and financial standards to evaluate spending and counsel Program Manager.
• Present recommendations for procedural and workflow efficiencies. Assist with planning and conducting initiatives and relevant training.

Audit Preparation:

• Assist in preparing for audits and tax-related submissions and for internal reconciliation.

Proposal Development/Budget Coordination:

• Collaborate with Freedom House staff to draft budgets and budget narratives for federal award applications.

Perform special projects and other related duties as assigned.QUALIFICATIONS:Education:

• Bachelor’s degree in finance, accounting, public administration, business administration, or related field is required.
• Education requirements may be substituted by eight years of experience in finance and business practices and direct experience managing the finances and administration of USG-funded programs.

Experience:

• Minimum six years of substantial experience working in project financial management for non-profit organizations with a strong knowledge of USG rules and regulations, including 2 CFR 200.
• Experience with Federal grants budgeting and reporting is required.
• Experience with general ledger analysis and the month-end/year-end closing process is required.
• Proven ability to communicate in English.
• Prior experience working on program support for civil society organizations is desirable.

Technical Skills and Abilities:

• Knowledge in accounting rules and regulations and in applying those rules and regulations to a non-profit sector.
• Familiarity with grants and project finance management, including financial controls, accounting, auditing, and reporting on accruals, pipelines, and expenditures is required.
• Cutting-edge skills with Microsoft Office suite and financial systems, including spreadsheet preparation and presentation.
• Knowledge of JAMIS is an asset.
• Self‐starter with the ability to manage multiple priorities in a fast‐paced environment and work independently.
• Ability to manage and maintain sensitive information following Freedom House digital security standards.
• Ability to maintain the highest degree of confidentiality and exhibit unquestionable integrity, honesty, and forthrightness.
• Strong interpersonal skills and the ability to respond promptly to inquiries in a courteous and professional manner.
• Ability to successfully work collaboratively with all levels of employees, management, external partners, and funders.

ADDITIONAL INFORMATION

• Freedom House established core values are belonging, collaboration, excellence, integrity, and respect. Through these values we prioritize creating a supportive and inclusive environment, emphasize collective efforts for success, are dedicated to high-quality impactful work, uphold trust through courage and honesty, and treat everyone with dignity while appreciating their unique contributions.
• Diversity makes our work stronger. We actively seek a diverse applicant pool and encourage candidates of all background to apply. Diverse experiences and perspectives connected to the various jurisdictions in which Freedom House has programming are a welcome asset.
• Applicants should complete our online application form and submit a resume and a cover letter outlining interests and qualifications for this position.
• Candidates must possess authorization to work in the United States independent from Freedom House sponsorship.
• This position is contingent upon project award; the title, qualifications, and responsibilities may be adjusted based on DRL’s final requirements for the position.

COMPENSATION & REWARDS:

• Salaries are commensurate with experience and based on pay grades that prioritize equity across the organization. Salary range for this role is $80,000 to $85,000 annualized, dependent upon experience.
• We are consistently working to retain and attract top talent to contribute to our continual growth. We are proud to offer an excellent benefits package including:
• Multiple medical plans, dental, and vision insurance available on the first date of hire
• 403(b) Retirement Plan with up to a 10% employer match
• $1,500 yearly professional development reimbursement for work-related trainings courses or memberships directly related to employee’s position.
• Generous Leave Programs

• Annual paid time off that grows with your employment: 15 days for 0-2 years, 20 days for 3-5 years, 25 days for 6+ years. Director level and above start at 25 days.
• Sick Leave: 10 days per year, unlimited roll over year to year
• 4 paid holidays with the ability to float the day later within the same calendar year
• Parental leave: 20 days paid
• Bereavement: 3 days paid
• Jury duty: 30 days paid
• Flexible, hybrid work culture with slow down weeks and “no meeting Fridays”
• Supply annual allocation benefit: $210 for the purchase of home office equipment
• Mental health and well-being services through KonTerra Group
• Free gym at the DC office
• Flexible spending accounts
• Short-term and long-term disability
• Supplemental/Voluntary life insurance
• Employee assistance program

WORKING CONDITIONS:

• Essential functions are typically performed in an office setting or remote work.
• May require long hours including evenings and weekends to complete tasks.
• Travel to some countries, for business or in some cases personal reasons, while a Freedom House employee, may not be advisable or even possible due to high security risks.
• Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

Expected salary

Location

Washington DC

Job date

Sat, 14 Sep 2024 00:54:27 GMT

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