Records Management and Archiving (RMA) Senior Information Lifecycle Management Lead

Job title:

Records Management and Archiving (RMA) Senior Information Lifecycle Management Lead

Company

GlaxoSmithKline

Job description

The RMA Senior Information Lifecycle Management Lead will ensure physical and electronic archives are managed and operated in compliance with GSK policies. Specifically, this role is responsible for overseeing and executing the records destruction process in compliance with the organization’s policies and legal requirements. The role involves coordinating with various departments, vendors, and stakeholders to ensure the timely and secure disposal of records in various formats and media. The role also requires maintaining accurate records of the destruction activities, conducting audits and quality checks, and providing reports and recommendations for improvement.We create a place where people can grow, be their best, be safe, and feel welcome, valued and included. We offer a competitive salary, an annual bonus based on company performance, healthcare and wellbeing programmes, pension plan membership, and shares and savings programme.We embrace modern work practises; our Performance with Choice programme offers a hybrid working model, empowering you to find the optimal balance between remote and in-office work.Discover more about our company wide benefits and life at GSK on our webpageIn this role you will

• Plan, schedule, and monitor the records destruction process for physical and electronic records
• Maintain a comprehensive and updated inventory of records, including their location and destruction dates
• Ensure that the records destruction process meets the legal, regulatory, and industry standards and best practices as well as follows the organization’s retention schedule, policies, and procedures
• Coordinate with Legal to maintain retention schedules and ensure archive systems are configured with current retention periods
• Partner with internal and external parties, such as RMA archivists, records custodians, records coordinators, records management staff, IT staff, vendors, and auditors
• Manage the records destruction contracts and agreements with vendors and service providers; verify and document the records destruction activities and outcomes, such as certificates of destruction, invoices, receipts, and logs

Why you?Basic Qualifications & Skills:We are looking for professionals with these required skills to achieve our goals:

• Bachelor’s degree and experience in records management, information management, library science, or related field
• Proven experience in records management, including records destruction

Preferred Qualifications & Skills:Please note the following skills are not necessary, just preferred, if you do not have them, please still apply:

• Experience in the pharmaceutical industry, particularly a good working knowledge of relevant regulations (e.g. GxP, ICH) as they apply to records management
• Knowledge of records retention and disposition schedules, policies, and procedures; knowledge of records destruction methods, techniques, and tools for various formats and media
• Knowledge of legal, regulatory, and industry requirements and best practices for records management and records destruction
• Skills in records management, collaboration, and office software such as OpenText Content Manager, Microsoft 365 suite of products
• Skills in project management, communication, collaboration, and problem-solving
• Certification in records management, such as CRM, IGP, or CIP

Closing Date for Applications – 07 October 2024 (COB)Please take a copy of the Job Description, as this will not be available post closure of the advert.
When applying for this role, please use the ‘cover letter’ of the online application or your CV to describe how you meet the competencies for this role, as outlined in the job requirements above. The information that you have provided in your cover letter and CV will be used to assess your application.At GSK, we have bold ambitions for patients, aiming to positively impact the health of 2.5 billion people over the next 10 years. R&D is committed to discovering and delivering transformational vaccines and medicines to prevent and change the course of disease. Science and technology are coming together in a way they never have before, and we have strong tech-enabled capabilities that allow us to build a deeper understanding of the patient, human biology and disease mechanisms, and transform medical discovery. We are revolutionising the way we do R&D. We’re uniting science, technology and talent to get ahead of disease together.Find out more:.Why GSK?Uniting science, technology and talent to get ahead of disease together.GSK is a global biopharma company with a special purpose – to unite science, technology and talent to get ahead of disease together – so we can positively impact the health of billions of people and deliver stronger, more sustainable shareholder returns – as an organisation where people can thrive. We prevent and treat disease with vaccines, specialty and general medicines. We focus on the science of the immune system and the use of new platform and data technologies, investing in four core therapeutic areas (infectious diseases, HIV, respiratory/ immunology and oncology).Our success absolutely depends on our people. While getting ahead of disease together is about our ambition for patients and shareholders, it’s also about making GSK a place where people can thrive. We want GSK to be a place where people feel inspired, encouraged and challenged to be the best they can be. A place where they can be themselves – feeling welcome, valued, and included. Where they can keep growing and look after their wellbeing. So, if you share our ambition, join us at this exciting moment in our journey to get Ahead Together.As an Equal Opportunity Employer, we are open to all talent. In the US, we also adhere to Affirmative Action principles. This ensures that all qualified applicants will receive equal consideration for employment without regard to neurodiversity, race/ethnicity, colour, national origin, religion, gender, pregnancy, marital status, sexual orientation, gender identity/expression, age, disability, genetic information, military service, covered/protected veteran status or any other federal, state or local protected class*(*US only).We believe in an agile working culture for all our roles. If flexibility is important to you, we encourage you to explore with our hiring team what the opportunities are.Should you require any adjustments to our process to assist you in demonstrating your strengths and capabilities contact us on or 0808 234 4391.Please note should your enquiry not relate to adjustments, we will not be able to support you through these channels. However, we have created a UK Recruitment FAQ guide. Click the and scroll to the Careers Section where you will find answers to multiple questions we receiveAs you apply, we will ask you to share some personal information which is entirely voluntary. We want to have an opportunity to consider a diverse pool of qualified candidates and this information will assist us in meeting that objective and in understanding how well we are doing against our inclusion and diversity ambitions. We would really appreciate it if you could take a few moments to complete it. Rest assured, Hiring Managers do not have access to this information and we will treat your information confidentially.Important notice to Employment businesses/ AgenciesGSK does not accept referrals from employment businesses and/or employment agencies in respect of the vacancies posted on this site. All employment businesses/agencies are required to contact GSK’s commercial and general procurement/human resources department to obtain prior written authorization before referring any candidates to GSK. The obtaining of prior written authorization is a condition precedent to any agreement (verbal or written) between the employment business/ agency and GSK. In the absence of such written authorization being obtained any actions undertaken by the employment business/agency shall be deemed to have been performed without the consent or contractual agreement of GSK. GSK shall therefore not be liable for any fees arising from such actions or any fees arising from any referrals by employment businesses/agencies in respect of the vacancies posted on this site.Please note that if you are a US Licensed Healthcare Professional or Healthcare Professional as defined by the laws of the state issuing your license, GSK may be required to capture and report expenses GSK incurs, on your behalf, in the event you are afforded an interview for employment. This capture of applicable transfers of value is necessary to ensure GSK’s compliance to all federal and state US Transparency requirements. For more information, please visit GSK’s Transparency Reporting site.

Expected salary

Location

Stevenage, Hertfordshire

Job date

Wed, 25 Sep 2024 07:38:59 GMT

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