Administrative Assistant III

Job title:

Administrative Assistant III

Company

University Health Network

Job description

Company DescriptionThe University Health Network, where “above all else the needs of patients come first”, encompasses Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education. The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education. With a long tradition of ground breaking firsts and a purpose of “Transforming lives and communities through excellence in care, discovery and learning”, the University Health Network (UHN), Canada’s largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers. UHN is a caring, creative place where amazing people are amazing the world.Job DescriptionUnion: Non-Union
Site: Toronto Western Hospital
Department: Schroeder Arthritis Institute
Work Model: On-Site
Reports to: Clinical Director
Grade: A0:07
Hours: 37.5 hours per week
Salary: $26.79 – $33.49 per hour
Shifts: Days
Status: Permanent Full Time
Closing Date: October 31, 2024The Schroeder Arthritis Institute is the largest multidisciplinary arthritis hub in Canada, integrating medical, surgical and basic science aspects of Hand, Orthopedics, Osteoporosis and Rheumatology with a goal of making a global impact in discovery, learning and patient care. The Orthopedic Program within the Schroeder Arthritis Institute is embarking on advancing integrated Arthritis care for the future to improve patient and essential care partner experience and outcomes throughout their care journey.Duties

• Coordinating and maintaining written and/or electronic calendar/schedule for assigned personnel
• Utilizing advanced functions to provide word processing/typing services to facilitate the production of complex documents/materials
• Coordinating, organizing or planning meetings/events
• Providing direct and/or functional supervision for assigned personnel
• Monitoring and analyzing department budgets
• Ensuring efficient operation of the office
• Developing, organizing and maintaining electronic and paper information filing/retrieval methods, systems or formats
• Performing clerical support functions
• Performing cross-functional responsibilities, as required
• Performing other duties consistent with the job classification, as assigned
• Serving as the primary support person to the Clinical Director for the TWH Schroeder Arthritis Institute
• Exercise considerable judgment and have independence in providing complex administrative support to a busy Director
• Possess an in-depth knowledge of the Director’s preferences to be able to effectively plan her schedule and organize their daily activities
• Ensuring that all work from this office is deftly managed by being focused on effectively and efficiently managing constantly changing priorities related to internal and external stakeholder meetings, calendar and schedule management and effective communication with all relevant parties
• Produce first rate documentation and anticipate the Directors’ professional needs
• Interact with senior management across multiple sites and interface with clients and vendors

Qualifications

• Completion of Grade XII or recognized equivalent
• Completion of a recognized medical office or business administration program at the diploma level
• Four (4) years related secretarial support experience
• Previous on-the-job computer/word-processing, database and spreadsheet software experience; experience in a Microsoft Office environment
• Previous supervisory experience preferred
• Experience working in a health care environment an asset
• Excellent organizational and time management skills
• Very good interpersonal and customer service skills
• Very good verbal and written communications skills
• Comprehensive knowledge of health care, organizational/office practices, procedures and standards
• Ability to produce high quality work in accordance with Hospital standards
• Ability to maintain confidentiality
• Ability to work well under pressure and use good judgment in assessing difficult situations
• Knowledge of medical terminology an asset

Additional InformationWhy join UHN?In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN’s attendance management program, to be eligible for consideration.All applications must be submitted before the posting close date.UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

Expected salary

$26.79 – 33.49 per hour

Location

Toronto, ON

Job date

Fri, 04 Oct 2024 07:36:56 GMT

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