Planning Support Officer

Position Title: Planning Support Officer

Duty Station: Geneva, Switzerland

Classification: Professional Staff, Grade P2

Type of Appointment: Fixed term, one year with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 16 October 2024

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states:

Antigua and Barbuda; Barbados; Comoros; Congo (the); Cook Islands; Guinea-Bissau; Holy See; Iceland; Kiribati; Lao People’s Democratic Republic (the); Madagascar; Marshall Islands; Micronesia (Federated States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Samoa; Sao Tome and Principe; Solomon Islands; Suriname; The Bahamas; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

The Strategic Planning and Results Division (SRD) within the Office of Strategy and Organizational Performance leads results-based management at the institutional level. The Division provides guidance to staff across the Organization on results-based management and strategic planning in line with the IOM Strategic Plan 2024-2028. The Strategic Plan is complemented by the Strategic Results Framework (SRF) which is the framework to measure and track progress on the strategic objectives. SRD promotes consistency in planning, monitoring, and reporting of institutional results at global, regional, and country level.

Under the overall supervision of the Chief of Strategic Planning and Results Division, and the direct supervision of the Results-based Management Officer (for SRF), the Planning Support Officer will support IOM’s global planning, monitoring and reporting functions with a particular focus on the IOM’s Strategic Results Framework rollout into projects and strategies, as well as supporting SRF-aligned processes: workplans, data collection (e.g. IQ) and institutional reporting.

Core Functions / Responsibilities:

1. Support the rollout of the Strategic Plan and the Strategic Results Framework (SRF) in projects and strategies by assisting to develop tools and resources, supporting with technical updates and capacity building, including updating the interactive SRF Wheel, visuals on the Strategic Plan and the SRF and other related resources.
2. Support with consultation and coordination processes between SRD and Regional Offices(ROs) and/or Country Offices (COs), on priorities related to the Strategic Plan and the SRF, including organizing regular calls, producing briefing materials and presentations, and drafting reports/talking points, among other.
3. Support on internal and external communications for the rollout of the Strategic Plan and the SRF, including consolidating and preparing data for highlight reports and drafting communication materials to raise awareness on results-based management processes through Yammer, SRD external SharePoint, IOM Website (related to the Division’s areas of work) etc.
4. Assist with SRD’s planning processes in alignment with the SRF, including the workplan process, by providing support to collect and consolidate information from Headquarters (HQ) departments/division and regional offices.
5. Assist with SRD’s monitoring and reporting processes in alignment with the SRF, including support with data collection mechanisms such as the Institutional Questionnaire (IQ) by providing support to collect and consolidate information from HQ departments/division and regional/country offices.
6. Assist with SRD’s knowledge and information management processes, including managing the Division’s internal SharePoint, providing administrative support with team coordination, templates, and forms, and promoting good practices for information management.
7. Support with desk research of good practices in IOM and other agencies related to strategic planning, monitoring, and reporting.
8. Perform such other duties as may be assigned, including duty travel as needed.

Required Qualifications and Experience:

Education

• Master’s degree in International Relations, Business Administration or Economics, Social Sciences, Development Studies, Statistics, or a related field from an accredited academic institution with two years of relevant professional experience; or,
• University degree in the above fields with four years of relevant professional experience.

Experience

• Experience in IOM strategic planning, monitoring and reporting processes;
• Experience in support and coordination processes, such as consultations, briefings and meetings involving multiple stakeholders; and,
• Skills and experience in the usage of office software packages (MS Word, Excel, Power Pointetc.) and knowledge of spreadsheet and data analysis.

Skills

• Expertise in drafting and writing reports, talking points, presentations;
• Knowledge of graphic design and data visualization platforms; and,
• Knowledge of communication and social media uptake.

Position Title : Planning Support Officer

Duty Station : Geneva, Switzerland

Classification : Professional Staff, Grade P2

Type of Appointment : Fixed term, one year with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 16 October 2024

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states:

Antigua and Barbuda; Barbados; Comoros; Congo (the); Cook Islands;

Guinea-Bissau; Holy See; Iceland; Kiribati; Lao People’s Democratic

Republic (the); Madagascar; Marshall Islands; Micronesia (Federated

States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia;

Samoa; Sao Tome and Principe; Solomon Islands; Suriname; The Bahamas; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

The Strategic Planning and Results Division (SRD) within the Office of Strategy and Organizational Performance leads results-based management at the institutional level. The Division provides guidance to staff across the Organization on results-based management and strategic planning in line with the IOM Strategic Plan 2024-2028. The Strategic Plan is complemented by the Strategic Results Framework (SRF) which is the framework to measure and track progress on the strategic objectives. SRD promotes consistency in planning, monitoring, and reporting of institutional results at global, regional, and country level.

Under the overall supervision of the Chief of Strategic Planning and Results Division, and the direct supervision of the Results-based Management Officer (for SRF), the Planning Support Officer will support IOM’s global planning, monitoring and reporting functions with a particular focus on the IOM’s Strategic Results Framework rollout into projects and strategies, as well as supporting SRF-aligned processes: workplans, data collection (e.g. IQ) and institutional reporting.

Core Functions / Responsibilities:

1. Support the rollout of the Strategic Plan and the Strategic Results Framework (SRF) in projects and strategies by assisting to develop tools and resources, supporting with technical updates and capacity building, including updating the interactive SRF Wheel, visuals on the Strategic Plan and the SRF and other related resources.
2. Support with consultation and coordination processes between SRD and Regional Offices(ROs) and/or Country Offices (COs), on priorities related to the Strategic Plan and the SRF, including organizing regular calls, producing briefing materials and presentations, and drafting reports/talking points, among other.
3. Support on internal and external communications for the rollout of the Strategic Plan and the SRF, including consolidating and preparing data for highlight reports and drafting communication materials to raise awareness on results-based management processes through Yammer, SRD external SharePoint, IOM Website (related to the Division’s areas of work) etc.
4. Assist with SRD’s planning processes in alignment with the SRF, including the workplan process, by providing support to collect and consolidate information from Headquarters (HQ) departments/division and regional offices.
5. Assist with SRD’s monitoring and reporting processes in alignment with the SRF, including support with data collection mechanisms such as the Institutional Questionnaire (IQ) by providing support to collect and consolidate information from HQ departments/division and regional/country offices.
6. Assist with SRD’s knowledge and information management processes, including managing the Division’s internal SharePoint, providing administrative support with team coordination, templates, and forms, and promoting good practices for information management.
7. Support with desk research of good practices in IOM and other agencies related to strategic planning, monitoring, and reporting.
8. Perform such other duties as may be assigned, including duty travel as needed.

Required Qualifications and Experience:

Education

• Master’s degree in International Relations, Business Administration or Economics, Social Sciences, Development Studies, Statistics, or a related field from an accredited academic institution with two years of relevant professional experience; or,
• University degree in the above fields with four years of relevant professional experience.

Experience

• Experience in IOM strategic planning, monitoring and reporting processes;
• Experience in support and coordination processes, such as consultations, briefings and meetings involving multiple stakeholders; and,
• Skills and experience in the usage of office software packages (MS Word, Excel, Power Point etc.) and knowledge of spreadsheet and data analysis.

Skills

• Expertise in drafting and writing reports, talking points, presentations;• Knowledge of graphic design and data visualization platforms; and,
• Knowledge of communication and social media uptake.

Languages

IOM’s official languages are English, French, and Spanish. All staff members are required to be fluent in one of the three languages.

For this position, fluency in English is required (oral and written). Working knowledge of another official UN language (Arabic, Chinese, French, Russian, and Spanish) is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and background verification and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

How to apply

To apply, interested applicants are invited to submit their applications HERE via the IOM e-Recruitment system by 16 October 2024.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information please refer to: www.iom.int/recruitment

Posting period:

From 03.10.2024 to 16.10.2024

No Fees:

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

Requisition: VN 2024 589 Planning Support Officer (P2) Geneva, Switzerland (59186119) Released

Posting: Posting NC59186120 (59186120) Released