Edinburgh Trust Programmes Assistant

Job title:

Edinburgh Trust Programmes Assistant

Company

Turn2us

Job description

Turn2us is a national charity tackling financial insecurity. We work with co-producers and partners to provide people in financial crisis with the means and agency to get back on their feet, build resilience, move forward with their lives and thrive.As an equal opportunities employer, we are committed to equity, inclusion and diversity and the value people from different backgrounds bring to a team. If, like us, you believe everyone has the right to have enough to live on, and you are ambitious about eradicating poverty, join us and build your career with a charity dedicated to ensuring dignity and equity for all.As the Programmes Assistant at Turn2us, you’ll be a vital member of the Edinburgh Trust team within our Programmes & Partnerships Directorate. Your work will support the Head of Edinburgh Trust, allowing them to focus on strategic initiatives related to poverty reduction, co-production, and community engagement. The role includes a variety of tasks such as managing the Head’s diary and inbox, coordinating meetings, and maintaining an efficient filing system for key documents across the programmes portfolio. This position offers a fantastic opportunity to engage with exciting initiatives, connect with diverse stakeholders, and expand your knowledge and experience in areas like programme management and community support, all while contributing to our mission of tackling financial insecurity.The ideal candidate will have proven experience in administration or a similar role, with strong skills in diary management. You should possess excellent organisational and time management abilities, enabling you to effectively juggle multiple tasks. We are looking for someone who is adaptable, proactive, empathetic, and skilled in communication and collaboration. An open-minded approach and the ability to devise creative solutions to administrative challenges are essential.We offer flexible working patterns, both in terms of hours and remote working. Please note that all employees are required to work from the office a minimum of 4 days a month.Some roles may be required to be in the office more often than others and this will be agreed with the hiring manager upon starting at Turn2us.Please note that all job offers are subject to 2 – 3 satisfactory references and a disclosure satisfactory to Turn2us from the Disclosure & Barring Service (DBS).Job DescriptionJob Title: Edinburgh Trust Programmes AssistantDepartment: Programmes & Partnerships DirectorateReports to: Head of Edinburgh TrustsLocation: Hybrid: Turn2us Edinburgh Hub & homeworkingType of role: Permanent, part-time 28 hours a weekPurpose of the Role:To provide administrative support to the Turn2us Edinburgh Trust Team maintaining positive working relationships with a range of internal & external stakeholders & partner organisations.Key Responsibilities & Accountabilities1. To provide administrative support to the Edinburgh Trust Team2. To support the management of the Head of Edinburgh Trust and wider team calendars3. To manage the shared Microsoft teams space4. To manage the processes required to support new and existing partner organisations and co-production partners to participate in Turn2us’s programmesDuties:1. To provide administrative support to the Edinburgh Trust Team.Organise and minute key meetings, arranging agendas, circulating meeting papers and recording actions.Provide administrative support for directorate wide meetings, workshops & events as required.Submit invoices and complete monthly expense reports on finance systems.Supporting recruitment processes in collaboration with HR colleagues.2. To support the management of the Head of Edinburgh Trust and wider team calendars – arranging appointments and meetings in a timely manner and helping the find space to meet prioritise meetings with external stakeholders.Working with the Head to prioritise meetings (internal and external).Managing the Head of Edinburgh Trust’s calendar.Managing team calendars to make space for team meetings, trainings and learning sessions.Support the sharing of information about forthcoming meetings.Supporting the Edinburgh Trust Team management of external meetings.3. To manage the shared Microsoft teams space for shared documents.To manage the shared online space for documents, making sureit is organised and accessible, and regularly updated.4. To manage the processes required to support new and existing partner organisations and co-production partners to participate in Turn2us’s programmes.Support partner organisations and coproduction partners to participate in programme activities (e.g. workshops, committee meetings). Ensure processes set out in Turn2us’s co-production framework and toolkit are followed, including making sure people are paid promptly for their time.To support the maintenance of collaborative, positive relationships with partner organisations and coproduction partners (these could be people who have used Turn2us services and/or people who have used partner organisation’s services).Keep partnership information up-to-date on the CRM database.These are the normal duties, which the Charity requires from the position. However, it is necessary for all staff to be flexible and all employees will be required from time to time to perform other duties as may be required by the Charity for the efficient running of the charity. This Job Description is non-contractual. It will be reviewed from time to time and may be subject to change.At Turn2us, we are committed to protecting personnel, children, adults, and service users from any harm arising from each other, themselves, our activities, or organisational failings whilst in contact with us. The post holder will be required to follow the safeguarding policy and will be responsible for integrating safeguarding into all aspects of their work.The post holder will be expected to ensure that their work complies with contractual terms and conditions, the Charity’s policies and procedures and key legislation, such as data protection and charity law.Person SpecificationExperience:NecessaryAdministrative experienceDiary management experienceExperience of data and/or customer relationship management systemsDesirable:Lived experience of poverty and / or an understanding of the impact of living in povertySkills:NecessaryExceptional organisational skillsAbility to competently use MS Office suite and Microsoft365 to deliver workInterpersonal skills and the ability to communicate in a warm, empathic, courteous and professional mannerAbility to present clear, concise minutes and/or reportsAbility to confidently engage with different peopleKnowledge:NecessaryUnderstanding of financial hardshipPersonal Attributes:A commitment to learn and develop new skillsHighly motivated with an ability to work on own initiative and work proactively in key areas of responsibilitiesCommitment to equity, diversity & inclusion and social justice.Ability to travel across the UKCommitment to Turn2us valuesTurn2us is fully committed to equity, diversity and inclusion in our sector. We want this to be reflected in the diversity of the people who work for us and we are interested in applications from people from varied backgrounds.

Expected salary

Location

Edinburgh

Job date

Wed, 16 Oct 2024 07:46:14 GMT

To help us track our recruitment effort, please indicate in your email/cover letter where (un-jobs.net) you saw this job posting.