Associate Languages

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Description

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The Languages unit is responsible for ensuring that the translation and interpretation requirements of the Organization’s governing bodies meetings are addressed effectively and in a timely manner. Some support can be provided for WPRO’s technical units’ requirements.

Duties:

Within the delegated authority, the incumbent is assigned the following responsibilities:

• Ensure smooth running of the WPRO Languages Unit in close collaboration with other administrative and programmatic staff and non-staff personnel through the efficient provision of translation and interpretation support services, in both English and French, to the Technical Lead.
• Ensure the smooth flow of translation jobs and provide guidance to various divisions, units or Country Offices in the Region.
• Draft general correspondence, documents and reports in English and French on own initiative for the Technical Lead’s clearance ensuring correctness of the submitted correspondence/documents are prepared according to WHO rules, practices and procedures.
• Propose plans and cost estimates, arrange for contract services required to ensure delivery of completed translations.
• Identify, contract and coordinate freelance interpreters and translators and ensure efficient operation of the French and Chinese pool offices.
• Coordinate translation and interpretation support services required for conferences and meetings, such as WPRO Governing Bodies meetings and Regional Committee Meeting, with relevant internal and external parties.
• Monitor progress of required documentation/information.
• Create, maintain, update and monitor access to specific unit files and reference systems and databases, ensuring accurate and appropriate filing of confidential and sensitive information including the contact database of freelance translators. 
• Ensure translations of official documents are created and finalized in the United Nations’ computer-assisted translation interface – eLUNa.
•  Monitor the work and guide support personnel within the unit, including language contractors and conference staff, when necessary and upon delegation of the Technical Lead.
• Keep up-to-date with relevant policy technological developments, standards and digital tools and platforms.
• Perform other related duties as assigned by the supervisor.

Education:

Essential:

• Equivalent to graduation from secondary school or a recognized French institute supplemented by linguistic-related training.

Experience

Essential:

• Minimum of 8 years’ work experience in secretarial/administrative posts, including experience in language services functions (English and French) 

Skills:

• Thorough knowledge of office procedures as well as skills in note taking and minute writing 
• Strong organization and office skills
• Ability to draft and proofread standard correspondence in English and French
• Ability to discern routine from non-routine
• Ability to work harmoniously as a member of the team, adapt to diverse educational and cultural backgrounds and maintain high standard of personal conduct.

Language Skills:

Essential:

• Expert knowledge of English. Expert knowledge of French.

Source: https://careers.who.int/careersection/ex/jobdetail.ftl?job=2408261

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