Bilingual Secretary

BILINGUAL SECRETARY- Economic Section

The Mission of Japan to the EU in Brussels wishes to hire a bilingual (French and English) assistant, (m/f) for its Economic Section.

Job description

• Daily press monitoring on diplomats’ areas of interest.
• Administrative and personal support to diplomats.
• Working on agendas, appointments/reservations, receiving visitors at the reception.
• Answering calls, taking messages, and managing correspondence.
• Handling administrative procedures.
• Supporting coordination with local service providers in daily life (in French).
• Research of information.
• Help for the organization of events.
• Contacts with the European institutions and with the Belgian protocol service, etc.

Your profile

• Excellent computer literacy (Word, Excel, Outlook, Teams etc.).
• Rigorous, detail-oriented, and very organized.
• Excellent interpersonal skills, dedication, and discretion.
• Experience in an administrative/secretarial function.
• Excellent verbal and written communication skills in French and English (C1-C2 level).
• Knowledge and understanding of Dutch is a plus.
• Knowledge of and interest in the EU institutions and their policies is preferable.
• Strong interest in Japan (culture/language) as well as in the relation between Japan and the EU.
• Understanding of Japanese working culture is a plus.
• Work permit required for non-EU citizens.

Interested?

Please send the following documents in English with subject line in the format “Economic Section_Last Name” to [email protected]:

• Your CV with an ID picture
• A cover letter (one page maximum)
• A reference letter

The deadline for the applications is Wednesday, 13th of November 2024.

Applications, however, will be reviewed on a rolling basis and the position will be filled as soon as we find the right candidate.

Only shortlisted applicants will be contacted. Submitted documents will not be returned.

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