Administrative Receptionist

Job title:

Administrative Receptionist

Company

Canadian Western Bank

Job description

At , we strive to build value for the people who choose us every day: our people, our clients and our investors. We do this by:Putting people first and building relationships with intentionSeeking out and embracing new ideasBelieving that how we do things is as important as what we doAdministrative Receptionist, Corporate ServicesRoles SpecificationsLocation | Winnipeg – National LeasingCasual, Part-Time, 20 hours per week, Monday – Friday 12:30-4:30pm*Flexibility required to cover sick times and vacationsCWB National LeasingCWB National Leasing is Canada’s largest and longest-standing equipment leasing & financing company – supports equipment dealers secure hassle-free financing solutions & secure equipment with a full range of financing in agriculture, construction, transportation, forestry, health care, commercial, and golf and turf equipment industries across Canada.Equipping your career for growthThe overwhelming majority of our employees say CWB is a Great Place to Work®We’re different from other employers in the way we engage our employees – caring, responsive, and armed with an obsession for growing talent. Our reputation is powered by a people first culture that ensures our employees be and feel heard, promotes inclusivity and diverse viewpoints, and inspires collaboration and innovation.Our employees love CWB. You’ll love it here too.The opportunityThe primary role of the Administrative Receptionist is to ensure a positive first impression of CWB Financial Group. Key responsibilities are to provide a professional and friendly front line reception experience to colleagues and guests over the phone and in personThe Administrative Receptionist will perform a variety of administrative duties, maintain databases and records, and will maintain positive relationships with the executive and staff, members of the Board, clients and third-party vendors.Areas of focusReception:Greet and welcome guests in a friendly and professional manner.Manage incoming calls, triage inquiries, and transfer calls efficiently.Respond to client inquiries and handle complaints following established procedures.Manage meeting room bookings and maintain a tidy, organized reception area.Ensure availability of informational materials and refreshments for visitors.Train and supervise relief reception staff as needed.Mail & Courier Support:Receive, sort, and distribute incoming and outgoing mail and couriers.Manage postage allocation and postage meter funds.Process shipping labels and manage fax communications.Track, scan, and arrange registered mail deliveries.Administrative Support:Order and maintain office and kitchen supplies, ensuring stock levels are met.Process invoices and prepare payment instructions for Accounts Payable.Coordinate building and maintenance issues with Property Management.Update employee contact information and maintain access card inventory.Assist with office-related administrative tasks, such as meeting arrangements, document scanning, and filing.Participate in office committees and project teams as required.QualificationsHigh School Diploma required; post-secondary education is a plus.Minimum 1 year of administrative experience, preferably with multiple phone lines and invoice processing.Proficiency in MS Office (Excel, Outlook, Word).Skills & Competencies:Strong communication skills (verbal and written), with a polished, professional telephone manner.Excellent time management, organization, and multitasking abilities.Ability to work independently and make decisions with minimal supervision.Friendly, customer-focused attitude with the ability to handle high-pressure situations calmly.High attention to detail and strong problem-solving skills.Ability to handle sensitive and confidential information with discretion.Working Conditions:Primarily office-based; ability to sit for extended periods.Occasional fluctuations in workload, requiring flexibility to meet deadlines.Key Relationships:Internal: CWBFG employees, including senior executives.External: Clients and third-party vendors.Impact:Individual contributor with no direct reports or signing authority.Works independently within established policies and procedures, exercising judgment as needed.Why work with us?Your success is our obsession! And our award-winning culture & benefits back it up.Proudly recognized by Great Place to Work® in 2024 as one of Canada’s top 50 Best Workplaces & member of Waterstone Human Capital’s Most Admired Corporate CulturesTM Hall of Fame.Wellness matters.Career development. We commit to our employees’ development and help them reach their professional goals with:Organization wide coaching servicesMentorshipEducation support & training programsBring your whole self to work. Inclusion is a journey requiring practice & experience to result in a powerful outcome. Your perspective matters & voice will be heard. Find community within the CWB family in our employee represented groups.#LI-AL1IND-ALAs an equitable employer, CWB Financial Group is committed to providing a safe and where a diverse workforce thrives. You are welcomed and encouraged to bring your whole self to work. Dignity, respect and equality are non-negotiables. If you require during any part of the recruitment or selection process, please reach out.Closing Date:

• Position closes at 12:01am on the close date identified below. 10/30/2024

Expected salary

Location

Winnipeg, MB

Job date

Thu, 24 Oct 2024 07:03:13 GMT

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