Administrative Assistant to the AVP

Job title:

Administrative Assistant to the AVP

Company

Mount Royal University

Job description

Job TitleAdministrative Assistant to the AVPRequisition #997551.9Job TypePermanent (for any group)Union or Employee GroupMRSAClassificationSAD06 Admin Services VIPosition End Date (if applicable)LocationMRU Main Campus – Calgary, AB T3E 6K6 CA (Primary)PostingAbout MRUFounded in 1910 and located in Calgary, Alberta, Canada, Mount Royal University has grown from a vibrant college in the 1930s to become a mid-sized university in 2009. We offer smaller class sizes, a robust liberal education and unique undergraduate programs. Currently, more than 15,000 credit students choose from 14 bachelor degrees and 36 majors.Mount Royal University is situated on an ancient and storied land that is steeped in ceremony and history that, until recently, was occupied exclusively by people indigenous to this place. With gratitude and reciprocity, Mount Royal acknowledges the relationships to the land and all beings, and the songs, stories and teachings of the Siksika Nation, the Piikani Nation, the Kainai Nation, the Îethka Stoney Nakoda Nation (consisting of the Chiniki, Bearspaw and Goodstoney Nations), the people of the Tsuut’ina Nation, and the Métis.A student-focused undergraduate university built on teaching excellence, we are known for our top-calibre programs, high-quality teaching and learning experience, robust delivery of liberal education, scholarly teaching, experiential learning and undergraduate research. Learn more at .Mount Royal University is committed to removing barriers and fostering the inclusion of voices that have been historically underrepresented or discouraged in our society. In support of our belief that diversity in our faculty and staff enriches the work, learning and research experiences for the entire campus community, we strongly encourage members of the designated groups (women, Indigenous Peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply.About the Office of Indigenization and DecolonizationThe Office of Indigenization and Decolonization provides support and direction for Mount Royal University (MRU) to advance Indigenous student success, support Indigenous staff and faculty, grow and maintain relationships with Indigenous communities, advance initiatives in curriculum and research and develop respectful, welcoming spaces on campus.The office is committed to the Truth and Reconciliation Commission’s Calls to Action and upholding the United Nations Declaration on the Rights of Indigenous Peoples principles. These commitments involve building and working within an ethical space where Indigenous perspectives hold equal validity, emphasizing that educational reconciliation is a shared endeavour.The Office of Indigenization and Decolonization advances educational reconciliation at MRU through a commitment to:

• Increasing support for faculty in the teaching and learning of Indigenous perspectives and realities.
• Coordinating and supporting the annual Journey to Indigenization event, including recognition of the signing of Treaty 7, Orange Shirt Day, Ani to Pisi (Human Spider Web) and the National Day of Truth and Reconciliation.
• Advancing and sustaining relationships with Elders and Knowledge Keepers, including regular meetings with the Traditional Thinkers Advisory Council.
• Facilitating recruitment and retention strategies for Indigenous faculty and staff.
• Supporting the development and integration of program-focused Indigenous content.
• Activating the renewal of the Indigenous Strategic Plan 2016-2021.
• Supporting Indigenous student success at the Indigenous Honouring Ceremonies and other convocation exercises.

About the RoleThis position is accountable for providing a high level of administrative support directly to the AVP Indigenization and Decolonization (OID) as a key front-facing role for the Office of Indigenization and Decolonization (OID). This position is also the primary reception for all visitors and directs inquiries as appropriate.Responsibility for supporting the day-to-day administrative needs of OID falls within the scope of this position. The incumbent requires a high degree of independence, responsibility, initiative, and exceptional organizational skills. The role demands exceptional communications skills, strong project and event management abilities, astute financial management, and high level of intercultural competence. Confidentiality and discretion are expectations of this position. The incumbent must be able to work independently and take direction from the AVP Indigenization and Decolonization.Responsibilities● Primary reception for visitors to the OID Office.● Prepares a variety of written correspondence and materials as required for the AVP Indigenization and Decolonization as required.● Provides support to the AVP Indigenization and Decolonization with agenda and meeting package preparation for meetings.● Completes travel arrangements for the AVP Indigenization and Decolonization.● Undertakes special projects as required to support the OID.● Oversees various emails, initiating and coordinating communications at all levels of engagement.● Maintains a calendar of T123 users for spaces such as the board room, circle, or desks.● Personalizes community relationships, engages the Traditional Thinkers Advisory Council, Elders, Knowledge Keepers, and other external community members connected to the OID and the broader Mount Royal community.● Coordinates and collaborates with Facilities, Security, MarCom, Finances, Accounting, and other departments as needed.● Demonstrates exceptional leadership and organizational skills by overseeing and coordinating numerous projects and initiatives.●Organizes the OID’s events and ensures logistics are in place for smaller events.●Acts as the liaison to coordinate more complex and involved events with the areas on campus including the Iniskim Centre and Faculties. Examples of this type of event are the Indigenous Honouring Ceremony and the Human Spider Web.●Manages OID event logistics and coordination such as the Journey to Indigenization. This includes planning, execution, working to budget, catering, AV/IT requirements, event updates, and scheduling.●Creates communications and Google forms, sends email invitations, manages event registrations, manages communications with event attendees, and creates attendee reports.●Generate a report of all expenses per event, process attendee databases●Works in conjunction with the Marketing and Communications Department to manage and execute the OID’s marketing and communications.● Manages, reviews, and edits website content.●Supports grant tracking and reporting.●Works with the AVP Indigenization and Decolonization, financial partners, accounting, and faculty to accurately record expenses in various programs and use FAST data to support reporting including grant submissions and budget forecasting.●Processes expense and billing submissions for the AVP OID and OID office as a whole and ensures accuracy in payment processing.●Prepares new vendor set-up, cheque requisitions, expense claims, cash disbursements, cash receipts and purchase requisitions for the OID.●Supports budget forecasting and budget development by the AVP with the financial partner.Qualifications

• Two-year diploma, Bachelor Degree or equivalent preferred
• Minimum 12-18 months of previous experience in working within an administrative role
• Previous work in a post-secondary institution required
• Ability to work independently and with a group
• Excellent oral and written communication skills.
• Strong time management and organizational skills, and the ability to manage diverse activities and deadlines while remaining flexible to changing situations and priorities.
• Ability to handle sensitive information with discretion.
• Ability to work within and learn multiple new computer and web-based programs.

What We OfferTalented and committed employees are the driving force behind student success. We strive to be an employer of choice among Canadian post-secondary institutions.At Mount Royal University, we recognize that people are a combination of many intersecting identities; we work to cultivate an environment that welcomes the whole person, and harnesses the strength that is available in our diversity, creating a rich and inclusive workplace.Investing in the learning and development of our employees benefits the individual and the University. A variety of services, resources and programs encourage a healthy, productive workplace. Mount Royal University offers a competitive total compensation package including health and dental benefits, pension, health and personal spending accounts, paid vacation, winter holiday closure, personal days and a free membership in our fully equipped recreation centre.Our campus offers the convenience of a full medical clinic, dentist and pharmacy, as well as a variety of wellness services such as physiotherapists and massage therapists. Campus Recreation offers many activities, including personal training, climbing, aquatics, sports and certifications for students, employees and the public.Salary: $49,774- $63,004 per annumClosing Date: November 22 , 2024.A cover letter and resume should be submitted in one .pdf formatted document. Please title your .pdf document as follows: [Last Name], [Requisition Number].pdf (ex. Smith, Coordinator, 999999.pdf).If you require accommodation to participate in the recruitment process, please notify [email protected] and we will work together on your accommodation request.We thank all applicants for their interest. Only applicants selected for an interview will be contacted. After the close date, you can check on the status of your application through your Career Centre. New career opportunities arise frequently and are posted as they become available. Please check back often to view our latest postings on our Career Opportunities page. We encourage all qualified candidates to apply; however, Canadian citizens, permanent residents and others currently legally eligible to work in Canada will be given priority. Recent Mount Royal graduates who are foreign nationals may be eligible to work on campus. For more information, please refer to the Citizenship and Immigration Canada website under Post-Graduation Employment at http://www.cic.gc.ca/english/study/index.asp.

Expected salary

$49774 – 63004 per year

Location

Calgary, AB

Job date

Fri, 25 Oct 2024 00:17:17 GMT

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