Tribal Affairs Contracts Portfolio Manager (WMS2/OTA)

Job title:

Tribal Affairs Contracts Portfolio Manager (WMS2/OTA)

Company

Washington State

Job description

DescriptionTribal Affairs Contracts Portfolio Manager (WMS2/OTA)71107770The Office of Tribal Affairs is seeking a Contracts Portfolio Manager to oversee key contracts with Tribal nations. In this role, you’ll ensure strong partnerships, manage impactful and time-sensitive contracts, and work closely with teams in Medicaid and Behavioral Health programs. We’re looking for someone with project management experience, a knack for process improvement (Lean Six Sigma a plus!), and excellent organizational and communication skills. You’ll enjoy telework flexibility, a collaborative environment, and comprehensive benefits. If you’re passionate about building partnerships and making a difference, we’d love to hear from you!All HCA employees will apply an equity lens to their work, which may include but is not limited to all analyses of core business and processes.About the division:HCA purchases whole-person health care for nearly a third of the state’s residents and uses its purchasing power to get high quality care at the best price and provides equitable, high-quality health care through innovative health processes and purchasing strategies for both Medicaid beneficiaries and all individuals needing access to crisis services. As health care follows the Indian Health Care Improvement Act to ensure the highest quality of health services for AI/AN which includes addressing significant health disparities for AI/AN community including partnering with Tribes to honor Tribal sovereignty, self-determination and increase health resources and funding to Tribal communities to expand their health services to their Tribal members. HCA, through the direction of 43.356 RCW and the HCA Tribal Consultation and Communication policy, partners directly with Tribal governments in a government-to-government manner.About the position: The Tribal Affairs Contracts Portfolio Manager oversees an extensive contracting portfolio, managing government-to-government agreements with Tribal nations, including Tribal Nation Agreements, Medicaid Administrative Claiming, and other health-related contracts. This role ensures compliance with government-to-government standards, working closely with Tribal entities, Indian Health Care Providers, urban Indian health programs, and Tribal consortia. The Portfolio Manager collaborates with Medicaid, Behavioral Health, policy, finance, and legal divisions to manage these complex contracts and ensure responsible use of state and federal funds. Leading a multidisciplinary team, this position requires strong organizational and communication skills to coordinate and execute high-impact, time-sensitive contracts.This position is eligible to telework but is occasionally required to report on-site to meet business need (Olympia, WA). The default assigned work location of all Health Care Authority (HCA) positions – both on-site and telework eligible positions – is within the State of Washington. Frequency of onsite work will vary based on business and operational needs. HCA may choose, but is not required, to support out-of-state telework on a case-by-case basis.DutiesSome of what you will do:

• Plans, leads, and strategically manages OTA’s enterprise contracting by tracking all contracts and procurements, ensuring agreed-upon scope, procurement methods, and timelines between OTA and HCA programs/central services (e.g., finance, legal, OCP).
• Escalates issues and risks promptly, first to the OCP assigned contact for legal review and resolution, then to executive and senior leadership as needed, requiring sound judgment, organizational agility, and communication skills.
• Leads and directs a multidisciplinary team related to Indian Nation contracts, working closely with OCP contracting/procurement professionals and project managers in accordance with HCA procurement, contracting, and purchasing policies and procedures.
• Develops a method to track and monitor OTA’s contracting portfolio, leveraging data from OCP via PowerBI and other systems, and collaborates with HCA portfolio management resources (e.g., Planning and Performance Division).
• Adheres to HCA’s data governance processes, policies, and procedures, representing OTA at the HCA Data Utilization Committee (DUC) and other applicable governance forums.
• Actively participates in cross-divisional forums to stay updated on changes within the Medicaid program (e.g., Delivery Systems Operations Committee).
• Coordinates and facilitates multi-divisional meetings on Tribal Nation Agreements for planning and compliance, ensuring meetings are well-organized, include agendas, and have clear outcomes and deliverables tracked across the agency.
• Actively monitors, manages, and improves the Tribal Nation Agreement by coordinating multi-divisional workgroups focused on ongoing improvement.
• Works with the Division of Audit, Integrity, and Oversight (DAIO) subrecipient monitoring team and the Finance Division to ensure OTA’s contracts meet fiscal requirements for expenditure and invoicing.
• Serves as a key liaison to HCA’s shared services divisions for OTA contract and procurement administration.
• Manages OTA policies and procedures, communicating with Tribes and HCA divisions/programs according to HCA’s administrative policies and procedure development processes.
• Provides expert technical assistance and regular communication with Tribal Nations and other statewide project contractors.
• Analyzes bills and legislation related to contracts and procurement, informing the Tribal Affairs Deputy of potential benefits or challenges from proposed changes.

QualificationsRequired qualifications:Qualifying candidates will meet one of the following criteria options:Option 1:Master’s degree or higher in public administration, business administration, business law, commerce, economics, mathematics, statistics, or closely related field and four (4) years of the required experience belowOption 2:Bachelor’s degree in a closely related field, and five (5) years of the required experience belowNote: A master’s degree in one of the above academic disciplines may be substituted for one (1) year of experience.Option 3:Nine (9) years of the required experience belowThe required experience includes the following:

• Managing large volumes of contracts or grants within a governmental setting (or similar experience).
• Two years of experience working with tribal entities.

Preferred qualifications:

• Experienced in project management and skilled in process improvement, including Lean Six Sigma.
• Holds a law degree from an accredited college or university
• Demonstrated ability to problem-solve, prioritize workloads, meet deadlines, and make strategic, independent decisions.
• Consistently meets commitments, works independently, accepts accountability, and remains focused under pressure.
• Interacts with others in an honest and straightforward manner, maintaining confidentiality and upholding agency values.
• Detail-oriented and committed to excellence, with a strong focus on accuracy and continuous quality improvement.
• Capable of conveying complex information clearly, both verbally and in writing, to a non-technical audience.

How to apply:Only candidates who reflect the minimum qualifications on their NEOGOV profile will be considered. Failure to follow the application instructions below may lead to disqualification. To apply for this position, you will need to complete your profile which includes three professional references and attach:

• A cover letter that specifically addresses how you meet the qualifications for this position
• Current resume

To take advantage of veteran preference, please do the following:

• Attach a copy of your DD214 (Member 4 long-form copy), NGB 22, or USDVA signed verification of service letter.
• Please black out any PII (personally identifiable information) data such as social security numbers. Include your name as it appears on your application in careers.wa.gov.

Supplemental InformationAbout HCA:Functioning as both the state’s largest health care purchaser and its behavioral health authority, the Washington State Health Care Authority (HCA) is a leader in ensuring Washington residents have the opportunity to be as healthy as possible.There are three pillars of our work: Apple Health (Medicaid); the Public Employees Benefits Board (PEBB) and School Employees Benefits Board (SEBB) programs; and behavioral health and recovery. Under these pillars, HCA purchases health care, including behavioral health treatment for more than 2.7 million Washington residents and provides behavioral health prevention, crisis, and recovery supports to all Washington residents.What we have to offer:

• Meaningful work with friendly co-workers who care about those we serve
• A clear agency mission that drives our work and is person-centered
• A healthy work/life balance, including alternative/flexible schedules and mobile work options.
• A great total compensation and benefit package
• A safe, pleasant workplace in a convenient location with restaurants, and shopping nearby.
• Tuition reimbursement
• And free parking!

Notes:Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment.HCA is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency. HCA has five employee resource groups (ERGs). ERGs are voluntary, employee-led groups whose aim is to foster a diverse, inclusive workplace aligned with HCA’s mission. Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace. Studies have shown women, racial and ethnic minorities, and persons of disability are less likely to apply for jobs unless they feel they meet every qualification as described in a job description. Persons over 40 years of age, disabled and Vietnam era veterans, as well as people of all sexual orientations and gender identities are also encouraged to apply. If you have any questions about the required qualifications or how your experience relates to them, please contact us at . Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact Lisa Fleming at (360) 725-1723 or .The Washington State Health Care Authority (HCA) is an . All applicants with a in the United States are encouraged to apply.E-Verify® is a registered trademark of the U.S. Department of Homeland Security.to receive a list of new job postings at HCA.

Expected salary

$81960 – 114744 per year

Location

Olympia, WA

Job date

Thu, 07 Nov 2024 00:02:11 GMT

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