Deputy Human Resource Coordinator

MSF Switzerland (MSFCH) is a humanitarian medical organization providing emergency medical aid to populations in need based in Dagahaley and Mombasa County.

Duration : 12 Months (Starting with 3 months’ probation period)

renewable based on performance)

Start Date : February 2025

The selected candidate will be reporting to the Human Resource Coordinator

Main Purpose

Support the HR Coordinator through delegated tasks and responsibilities according to the instructions of the HR Coordinator and MSF protocols to improve the management of human resources and contribute to the professional growth of MSF employees in the mission. Replace the HR Coordinator in his/her absence

Accountabilities

• Support HRCo in developing and implementing Human Resource operating policies and procedures for the mission.

• Provide effective senior HR support for emergency preparedness, response, and crisis management.

• Ensure the follow up of the specific HR dossiers: implementation of the internal audit recommendations.

• Participate in the recruitment and selection processes, as well as in the induction programmes and welcome briefings/sessions to recruit and prepare the most suitable candidates for the mission.

• Work closely with HRCo on developing and finalizing the Human Resources Fundamentals for the mission.

• Collaborate with department heads and projects on the Annual planning and mid-year review to align HR with mission objectives.

• Investigate Fraud and corruption cases related to the HR Department.

• Oversees payroll process and is responsible for verifying and validating payslips, tax, social security, deductions, and Homer system data.

• Collaborate decisively on the rollout of Scholarships for community potential people.

• Ensure the meticulous follow-up of specific HR dossiers and internal audit recommendations.

• In close collaboration with the Heads of Offices and Head of Resources, looks for the best options to avoid and/or solve possible labour conflicts in the offices.

• Oversees the enrollment in MSF provided medical insurance and for all contracted staff.

• Supports and advises on subscription staff medical insurance policies as well as updating and administering medical reimbursement policies.

• In-depth knowledge in employment law, HR administration, workforce and organizational planning, compensation and benefits, recruitment, selection and staffing, performance management, learning and development, employee relations, staff health and safety, and employee engagement.

• Support HRCO and the Projects and implementing strike contingency and Intervention plans.

• Provide support for SKID (intersection supply project) and collaborate with EPREP on targeted interventions.

• OCG focal point for the intersectional benchmarking for salaries and living condition process.

  Requirements

Education

Essential University degree or further specialization in management (business, HR), administration, finance, or relevant field of study.

Experience

• Essential experience in HR Management positions (minimum 4 years).
• Desirable experience in MSF or another NGO’s (minimum 2 years)

Languages

• Excellent command of English and Swahili are essential.
• Knowledge of Somali language is an asset.

Knowledge

• Essential computer literacy (Word, Excel, internet

Competencies

• Results and Quality Orientation
• Teamwork and Cooperation
• People Management and Development
• Behavioral Flexibility
• Commitment to MSF Principles
• Stress Management