Administrator

Job title:

Administrator

Company

Collins McNicholas

Job description

Our Client is the leading Maintenance contractor for Motorways and National Roads in Ireland. They are looking to hire a Weighbridge Administrator to join their team. This is a standalone position and you will be the only person in the Weighbridge office. This role is 9:00am – 5:00pm and is on site in Bluebell, Co Dublin. This is a permanent position. The rate of Pay per hour is €18.49ph.Responsibilities Include –

• Record all customer orders and assign resources to fulfil customer requirements
• Liaise with CBE Galway and CBE Sligo to ensure all deliveries are meet
• Liaise with customers to determine job start and finish times to effectively allocate resources.
• Monitoring of Tracker System re. on-time-deliveries
• Deal with customers collecting product ex-works
• Provide exceptional service to our customers, first time every time in dealing with and responding to customer queries on the phone and email.
• Assist, resolve and manage customer enquiries.
• Liaise with Production manager re. requirements for production schedule
• Ensure adequate supply of all Bitumen products to meet demand
• Organise collection of Bitumen, PMB and Bitumen Blocks to meet demand
• Record test status of all product and update storage tank usage cards (hard copy)
• Processing of purchase invoices
• Matching GRN’s to invoices
• Liaising with operations if there are discrepancies
• Issue monthly statements
• Liaise with customers for any queries
• Submit VAT workings to group on a bi-monthly basis
• Prepare a bank reconciliation
• Monitor deliveries, visitors and contractors / subcontractors to site ensuring they sign in, are issued with badges (if applicable) and have completed all relevant records i.e. COVID Charter, work permits etc
• Coordinate delivery / off-loading of chemicals ensuring there is sufficient ullage in respective tanks.
• Liaise with third-party transport providers to ensure drivers provided meet minimum training requirements.
• Liaise with Company DGSA on transportation of Bitumen.
• Monitor all drivers to ensure that they have received relevant training, induction etc. and in particular for where haulier sends in new drivers.

Requirements –

• Good verbal, written and presentation skills.
• Ability to work effectively both independently and as part of a team.
• Experience using computers for a variety of tasks.
• Experience of system integration and acquisition formalities.
• Proficient in Microsoft applications including SharePoint, O365, Word, Excel, and Outlook.
• Ability to work on tight deadlines.
• Ability to be resourceful and proactive in dealing with issues that may arise
• Ability to organise, multitask, prioritise and work under pressure
• Professionalism / Customer Focus
• Supply Management

Full job description available on request.For a confidential discussion and more information on the role, please contact Sarra Hadi090-6478104

Expected salary

€18.49 per hour

Location

Dublin

Job date

Sat, 16 Nov 2024 23:27:57 GMT

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