Human Resources Associate (FTA, G6)

Job title:

Human Resources Associate (FTA, G6)

Company

United Nations Development Programme

Job description

Advisory/ Expected Results
Act as an internal advisor on matters relating to benefits and entitlements, fostering partnerships with internal and external stakeholders by briefing and advising clients, staff, colleagues and partners of the rules and regulations and the interpretation thereof to achieve the following results:

• Comprehensive HR strategy including benefits and entitlements management.
• Consistent approach in compliance with Staff Regulations and Rules and policies.
• Client and partner confidence in GSSC HR as an HR service provider.
• HR policies and guidelines relating to Benefits and Entitlements are reviewed and revised as necessary.

Administration / Expected Results
Administer, certify and approve processing of Benefits and Entitlements in full compliance with Staff Regulations and Rules and Financial Accountability Framework and policies. The HRA2 has approval authority for non-discretionary decisions under the applicable staff rules and within the financial level of authority, to achieve the following results:

• Equity and transparency in the application of Staff Regulations and Rules and Holder policies.
• Client understanding and confidence in GSSC HR as a credible HR service administrator.
• A high quality, timely and accurate service is provided to clients and partners.
• Accurate staff database for staff and talent management.

Payments /Expected Results
Determine, verify and approve financial entitlements related to contracts, including hires, life and organization events, end of service, ongoing entitlements and salaries to achieve the following results:

• Accurate determination of financial entitlements of personnel transactions.
• Timely processing and approving financial payments to support the staff policies.
• Increased efficiency as a result of reduction in recoveries, advances and other exceptional payments.
• Accurate processing of financial entitlements to correct UNDP and third-party funds.

Knowledge Management / Expected Results
Recommend, create and maintain knowledge management prescriptive content for benefits and entitlements to achieve the following results:

• HR knowledge management system contains accurate and comprehensive coverage of Benefits and Entitlements matters.
• Staff are enabled and empowered through access to GSSC HR knowledge base.
• Full transparency of the administration of Benefits and Entitlements.
• Continuous learning and development for HR staff by keeping abreast with HR best practices.
• Conduct training courses on Benefits and Entitlements.

Streamlining processes / Expected Results
Identify areas for improving processes and HR policies and developing business requirements to maximize efficiency and simplify procedures, to achieve the following results:

• Recommendations for improved and new HR policies and guidelines.
• Streamline payment and entitlement procedures to deliver optimal client service.
• Enhance work efficiency through constant evaluation and analysis of HR processes.
• Reduce costs of GSSC HR operations and related costs to clients and partners.
• Reduced unnecessary paperwork and administrative processes.
• Provide input and support to further development of and implementation of self service

CompetenciesCore CompetenciesAchieve Results:LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadlineThink Innovatively:LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvementsLearn Continuously:LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedbackAdapt with Agility:LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexibleAct with Determination:LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confidentEngage and Partner:LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationshipsEnable Diversity and Inclusion:LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discriminationCross-Functional & Technical CompetenciesHR – Compensation/ Remuneration: Managing compensation and benefits

• Ability to design compensation plans which are aligned to current and future organization needs and market conditions; knowledge of and ability to apply the ICSC compensation methodologies and principles.
• Knowledge of and ability to design benefits-related processes, programmes, and tools, including benefit enrolment and amendments.

Business Development: Knowledge Generation

• Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need.

Business Management: Change Management

• Ability to prepare, support, and help individuals and teams in designing and implementing organizational change.

Business Management: Communication

• Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience.

Business Management: Digital Awareness and Literacy

• Ability and inclination to rapidly adopt new technologies, either through skilfully grasping their usage or through understanding their impact and empowering others to use them as needed.

Business Management: Customer Satisfaction/Client Management

• Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers’ needs.
• Ability to anticipate client’s upcoming needs and concerns.

Required Skills and ExperienceEducation:

• Secondary Education with a minimum of six (6) years of relevant experience, or Bachelor’s degree in Human Resources, Business or Public Administration with relevant experience of a minimum of three (3) years will be given due consideration.
• Specialized certification in HR is highly desirable.

Experience:

• Minimum 3-6 years of relevant HR experience is required at the national or international level, including some experience specifically in the area of HR transactions, benefits and entitlements administration.
• Familiarity with interpretation and application of UN/UNDP policies, rules and regulations is highly desirable.

Experience in the usage of computers and MS Office packages (MS Word, Excel etc.). Demonstrated knowledge of integrated HR management systems would be an asset. * Experience in the international development field and in liaising with partners in international organizations is desirable.

• Working experience in UNDP or other international organization is desirable.
• Familiarity with HR module in Oracle-based Enterprise Resources Planning (ERP) system is desirable.

Language requirements (Required/Desired)

• Fluency in written and spoken English (Required).
• Working knowledge of other UN language (French/Spanish/Arabic) would be an advantage (Desired).

Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.DisclaimerUnder US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Expected salary

Location

New York

Job date

Sun, 24 Nov 2024 05:52:15 GMT

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