Admin and logistics Officer

A- Facilities / Office management/Finance and admin.

• Overseeing the facility management of working places including health and safety requirements.
• Experience in Logistics cost allocation management is highly preferable.
• Responsible for logistical support to the Field offices, and to program teams including maintenance & repair, generator functionality & fueling, Electricity, internet and office support costs,etc.  
• Ensure that all materials purchased are of appropriate quality and price and are timely delivered.
• Ensure all processes are completed in accordance with the BAHAR policies, SOPs, and donor guidelines.
• Supervision of cleaning staff to always ensure that the office of clean and compliant with health and safety standards.
• Ensure that the office is stocked with cleaning and stationary supplies and that all items are released from stock in a controlled manner.
• Manage relevant lease agreements for BAHAR premises.
• Make sure premises meet security, health, and safety standards.
• Maintain cash transactions in the HQ and NES Field Offices including reviewing supporting documents for payments.
• Oversee and ensure well-documented paper trail in admin files.
• Maintain the inventory for all BAHAR facilities in the location (offices and guest houses)

B- Organizing flight and hotel booking and payments.

• Manage hotel reservations for staff.
• Manage flight bookings for staff.
• Ensure all supporting documents for payment process for tickets and hotels.
• Carryout the market surveys to identify the safe and reasonable hotels for country programs.
• Ensure correct and adequate management of procedures and reporting.
• Boarder crossing tasks for sending or receiving items from NES to Erbil or Erbil to NES.

C- Event Management

• Support the program to identify and select hotels for workshops, training, and meetings.
• Process the payments for all workshops and seminars.

D- Visibility material, printing, and translation:

• Coordinate with media and procurement team for printing business card, ID card, files, and folders and required material.
• Facilitate and coordinate with translators to translate the required documents in English, Kurdish and Arabic and process payment of it. 

Minimum skills and experience

• Degree in public administration, business administration, social science or similar.
• Two years’ experience in the humanitarian sector in at least one of the following areas: logistics, admin.
• good English, Kurdish and Arabic language skills.
• Computer literate and good knowledge of Word and Excel.

• Ability to work with people from diverse backgrounds and cultures.
• Excellent communication and interpersonal skills.
• Excellent teamwork skills and the ability to build good relations both internally and externally.
• Experience in security and safety management.
• Experience in liaising with government agencies.
• Ability to work in a systematic and organized manner.
• The ability to priorities competing demands.

The expected competencies include.

• Maintains confidentiality.
• Customer focus – proactively and effectively works with others to achieve the best results.
• Commitment to humanitarian principles and values.
• Works in an organized manner and meets the required quality and timelines.

Interested candidates should apply by completing the form at the following link:

ِAdmin and Supply Chain Officer – Iraq – Erbil -BO-IQ-SC2040- Job application form

The post will be filled as soon as a suitable candidate is found.

Only shortlisted candidates will be contacted.