P&C Administrative Assistant

Job title:

P&C Administrative Assistant

Company

Internews

Job description

Job Title:People & Culture Administrative AssistantCareer Stream:SupportCareer Level:Support Level 2Department:People & CultureJob Family:People & CultureJob Sub-Family:Multi‐DisciplineLocation:London, United KingdomWorkplace Designation:Partially Remote (2 days in office)Duration:12-months FTCCommencing:January 2025Line manager:People & Culture Manager (dotted line to Executive Governance Manager)Term & LOE:Full-time; 100%Salary range:£22,500 – 27,000About InternewsInternews is an international non-profit organisation whose mission is to empower local media worldwide to give people the news and information they need, the ability to connect and the means to make their voices heard.Internews provides communities the resources to produce local news and information with integrity and independence. With global expertise and reach, Internews trains both media professionals and citizen journalists, introduces innovative media solutions, increases coverage of vital issues and helps establish policies needed for open access to information.Internews programmes create platforms for dialogue and enable informed debate, which bring about social and economic progress. Internews’ commitment to research and evaluation creates effective and sustainable programs, even in the most challenging environments.Internews operates internationally, with administrative centres in California, Washington DC, and London, as well as regional hubs in Bangkok and Nairobi. Formed in 1982, Internews has worked in more than 100 countries, and currently has offices in Africa, Asia, Europe, the Middle East, Latin America and North America.About the roleThe P&C Administrative Assistant will be based in our London office (two days a week), sharing time between general HR administrative and general office support duties. The role will support the People & Culture function on general HR and administrative tasks.Roles and ResponsibilitiesHuman Resources· Monitoring shared P&C inbox, addressing enquires in a timely manner.· Collecting and maintaining various HR trackers and databases.· Providing administrative support for the recruitment process, posting job adverts, contacting candidates, scheduling job interviews and collecting recruitment related documentation.· Assisting in the new joiner induction and on-boarding processes.· Updating and maintaining staff records.· Ensuring data is stored in line with principles of GDPR.· Completing pre-employment checks, including reference, right to work, and vetting checks.· Supporting the probationary process for new joiners (including scheduling meeting, distributing relevant documentation and collecting completed forms and feedback.· Performs other related duties as assignedGeneral Administration:· As part of onboarding, facilitate the induction process for new joiners in the London office, including:· Issuing access passes· Coordinating with the TSS team on new joiner equipment· Facilitate the DSE assessment process· Act as a Health & Safety Officer and Fire Safety Officer for the London Office.· Any other duties of an administrative naturePerson SpecificationEssential· Degree or equivalent work experience· Excellent verbal and written communication skills· Knowledge of basic principles of GDPR· Methodical, accurate and organized with a keen eye for detail· Proven ability to successfully communicate and mediate with both management and staff· Good understanding of Microsoft Windows including MS Word, Excel and Outlook· Good communication and interpersonal skillsDesirable· Experience of using Microsoft Applications· Experience of using Human Resources Information Systems· Experience of working in an International NGO· Proficiency in additional language would be advantageous· Proven ability to successfully operate in multi-cultural environmentsRecruitment Timeline:Closing date for applications: Wednesday, 11 December 2024Candidates must submit a CV highlighting relevant experience. The successful candidate will also be asked to provide three professional referees, one of whom must be from their most recent employer.The above noted job description is not intended to describe, in detail, all the tasks that may be assigned but rather to give the job holder a general sense of the responsibilities and expectations of his/her position. As the nature of business demands change so, too, may the essential functions of this position.This position will be located in the United Kingdom and therefore a successful applicant must obtain the Right to Work in the UK in order to commence their employment

Expected salary

£22500 – 27000 per year

Location

London

Job date

Fri, 29 Nov 2024 00:56:44 GMT

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