NHS
Job title:
Personal Assistant (XN04)
Company
NHS
Job description
An exciting secondment/fixed term opportunity has arisen within the Cardio-Respiratory Management team for a Personal Assistant to join the team for 12 months (maternity cover).We’re looking for a dynamic and organised Personal Assistant to support our friendly and supportive Triumvirate Team (Clinical Director, General Manager and Head of Nursing) and their deputies.You will ensure all secretarial and administrative tasks are handled confidentially, efficiently and effectively. You will also develop, review and implement of a range of office procedures and also work with other managers to support the development and implementation of the systems and processes.Working alongside the Workforce Administration Officer, this post is a great opportunity for existing secretaries to take the next step in their career and gain an understanding of wider NHS operations and further develop their administrative and personal assistant skills.In Cardio-Respiratory we offer opportunities for flexible working, training and development, participation in staff networks and much more!Main duties of the jobYou will provide a Personal Assistant service to the Triumvirate Team, including diary management, preparation of 1:1 documentation, coordination and minuting of minutes as appropriate.You will ensure correspondence and administrative tasks are aligned to service needs.You will manage relationships with service providers ensuring that all items are invoiced and paid on timeYou will act as the first point of contact for all visitors to the office and deal with the queries in an effective, efficient and professional manner.You will work alongside the Workforce Administration Officer to provide effective administrative support to the senior leadership team.About usCome and join our team in Leeds and become part of The Leeds Way sharing our vision and values. Our Trust is recognised for our staff engagement, great care and rated GOOD by the Care Quality Commission.Leeds Teaching Hospitals NHS Trust is one of the largest acute health providers in the UK and based in one of the fastest growing and vibrant cities in the north.In Cardio-Respiratory CSU, we aim to be a fair and supportive CSU with positive, caring teams who are champions of the Leeds Way values. Our values are part of what make us different from other trusts, so we see this as a strength, as well as a responsibility. They have been developed by our staff and set out what they see as important to how we work. Our five values are:Patient-centredCollaborativeFairAccountableEmpoweredLeeds Teaching Hospitals is committed to our process of redeploying ‘at risk’ members of our existing workforce to new roles. As such, all our job adverts are subject to this policy and we reserve the right to close, delay or remove adverts while this process is completed. If you do experience a delay in the shortlisting stage of the recruitment cycle, please bear with us while this process is completed, and contact the named contact if you have any questions.Date posted05 December 2024Pay schemeAgenda for changeBandBand 4Salary£26,530 to £29,114 a yearContractFixed termDuration12 monthsWorking patternFull-time, Flexible workingReference numberC9298-CRS-234Job locationsLeeds General InfirmaryGreat George StreetLeedsLS1 3EXJob descriptionJob responsibilitiesThe post holder will be accountable for the provision of a comprehensive personal assistant service to the Triumvirate and Senior Management Team. This will include secretarial activities for example word processing, electronic filing systems, diary management etc, but will also include developing, maintaining and managing office and information systems in support of the Triumvirate Team and their service. The post holder will play a key role in preparing agenda, taking, transcribing and distributing minutes, organising follow up action and ensuring an effective bring forward/briefing system in respect of key documentation required.The post holder will be expected to work across site and remotely to support the Cardio-Respiratory service in delivering required administrative and organisational tasks. Job descriptionJob responsibilitiesThe post holder will be accountable for the provision of a comprehensive personal assistant service to the Triumvirate and Senior Management Team. This will include secretarial activities for example word processing, electronic filing systems, diary management etc, but will also include developing, maintaining and managing office and information systems in support of the Triumvirate Team and their service. The post holder will play a key role in preparing agenda, taking, transcribing and distributing minutes, organising follow up action and ensuring an effective bring forward/briefing system in respect of key documentation required.The post holder will be expected to work across site and remotely to support the Cardio-Respiratory service in delivering required administrative and organisational tasks.Person SpecificationQualificationsEssential
- GCSE (or equivalent) English Language grade C or above, or equivalent ability.
- Advanced use of MS Office applications (Word, Excel, Powerpoint)
- A willingness to undergo training and new skills
ExperienceEssential
- Excellent knowledge and understanding of the PA role and expectations
- An ability to accurately take complicated/complex and sensitive information, typing complicated/complex minutes and maintaining action tracking, alerting staff to outstanding tasks while subject to fr
- Aware of the Data Protection Act and Confidentiality in relation to the role
- A willingness to undergo training and new skills
Desirable
- Previous NHS PA/Secretarial experience
- Previous diary management experience
- Understanding of the complexity of working within a healthcare organisation
Skills and BehavioursEssential
- Strong communication skills, both written and oral
- Strong organisational skills and ability to multi-task
- Ability to work independently and as part of a team
- An ability to exercise judgement when dealing with enquiries to evaluate the situation and resolve problems within their remit, escalating issues appropriately
Person SpecificationQualificationsEssential
- GCSE (or equivalent) English Language grade C or above, or equivalent ability.
- Advanced use of MS Office applications (Word, Excel, Powerpoint)
- A willingness to undergo training and new skills
ExperienceEssential
- Excellent knowledge and understanding of the PA role and expectations
- An ability to accurately take complicated/complex and sensitive information, typing complicated/complex minutes and maintaining action tracking, alerting staff to outstanding tasks while subject to fr
- Aware of the Data Protection Act and Confidentiality in relation to the role
- A willingness to undergo training and new skills
Desirable
- Previous NHS PA/Secretarial experience
- Previous diary management experience
- Understanding of the complexity of working within a healthcare organisation
Skills and BehavioursEssential
- Strong communication skills, both written and oral
- Strong organisational skills and ability to multi-task
- Ability to work independently and as part of a team
- An ability to exercise judgement when dealing with enquiries to evaluate the situation and resolve problems within their remit, escalating issues appropriately
Expected salary
£26530 – 29114 per year
Location
Leeds
Job date
Sun, 08 Dec 2024 08:10:49 GMT
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