DEADLINE FOR APPLICATIONS

31 December 2024-23:59-GMT+04:00 Gulf Standard Time (Dubai)

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP’s values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP?

• WFP is a 2020 Nobel Peace Prize Laureate.
• WFP offers a highly inclusive, diverse, and multicultural working environment.
• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

1. Plan, monitoring and processing administrative actions related to protocol management.
2. Ensure all areas of work are in compliance with all relevant travel, protocol, admin and finance regulations, policies and procedures and performance plan.
3. Gather information with clear direction to support the drafting of documents and preparing reports by other staff.
4. Establish new and strengthen current relations with MoFAIC; Dubai humanitarian & other agencies. Prepare all official letters and share directives for updates on local procedures; laws; changes; etc
5. Responsible for all Missions visas (in-bound &out-bound; To Co-ordinate with the requester, Consulates/Embassies/MOFA / COs & HQ to ensure all requirements are addressed well in timely manner.
6. Coordinate with Dubai humanitarian on issuance of access cards for all staff & visitors.
7. Respond to queries and escalate where appropriate, in order to provide a timely and accurate service to clients.
8. Support processing and managing routine administrative and financial tasks in various functional areas, to contribute to the effective and timely management of resources.
9. Provide revision and proof-reading services for standard documents, to contribute to the development of accurate documentation.
10. Take responsibility for the maintenance of set standard systems and files, to ensure information is accurate and readily available for the function.
11. Identify simple discrepancies in statistics and data, such as missing information, and report to senior staff to support clients to deliver their work.
12. Take responsibility for data integrity to facilitate availability of accurate information in corporate systems.
13. Provide guidance on routine business support methods and practices to junior colleagues to ensure services are delivered consistently and to the required standards.
14. Work with a variety of individuals, taking on feedback where appropriate to assist in business support delivery for staff.

Standard minimum Qualifications

Education: – Completion of secondary school education.

Experience: – Four or more years of progressively responsible work experience in the relative business stream with experience in general administrate work.

Knowledge & Skills: –

• Proficient in the use of office equipment and computer software packages, such as Microsoft Outlook, Word, Excel (SAP knowledge will be desirable).
• Knowledge of work routines and methods to complete processes under minimal supervision.
• Ability to identify data discrepancies and rectify problems requiring attention.
• Ability to offer guidance or basic on-the-job training to more junior staff.

Language: – Fluent in written and spoken Arabic and English.

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is dedicated to fostering diversity, equity, and inclusion. Our recruitment process is inclusively crafted to welcome candidates of all backgrounds, celebrating diversity and ensuring a respectful environment for all. We aim for an accessible and fair recruitment journey. Should you need any reasonable accommodations or have accessibility concerns, please reach out to us confidentially at [email protected]. Our DEI team is here to ensure your full participation in our recruitment process.

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).
• Once your profile is completed, please apply, and submit your application.
• Please make sure you upload your professional CV in the English language
• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
• Please contact us at [email protected] in case you face any challenges with submitting your application
• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements