Accounting Assistant

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Description

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Based in Montpellier, France and under the supervision of the Country Office Manager, the Accounting Assistant II will provide support to the accounting team in the Montpellier office.

Responsibilities:

• The Accounting Assistant II will perform a combination of the following duties and responsibilities:
• Manage the accounting department dedicated email account and download invoices from suppliers’ websites whenever necessary.
• Check and register accounts payable documents into the accounting system such as invoices, contracts, etc.
• Maintain electronic files of the supporting documentation related to the transaction posted in the accounting system, in compliance with the archiving policy.
• Prepare payment authorizations, submit for validation and input payments in online banking system.
• Send payment confirmations to requestor or beneficiary staff member.
• Update Excel EUROS & USD ledgers.
• Provide back-up for Accounting Coordinator position in case of extended leave (>1 week) by performing payments registration in accounting software.
• Record Petty Cash & Credit Card payments in ledger, prepare the related excel document and input in accounting software after verification by the accounting Coordinator.
• Prepare bank reconciliations during the month, upon receipt of bank statement and end of month bank reconciliation form for Accounting Coordinator approval.
• Liaise with banks on payment incidents.
• Prepare VAT file monthly, for annual VAT claim.
• Manage exoneration requests to Ministry in dedicated platform for Country Office Manager validation.
• Assist the Accounting Coordinator in the role of Processor in reviewing the supporting documentation attached to Travel Expense reports whenever necessary.
• Assist the Accounting coordinator during institutional and project audits.
• Prepare correspondence with banks and other financial institutions.
• Any other duties as required.

Requirements:

• Secondary school education supplemented by office training or related courses.
• Degree in economics, accounting, finance, or related fields, is desirable. 
• Previous relevant work experience, preferably in an international organization.
• Proficiency in Microsoft Office package (Word, Excel, PowerPoint, Teams and Outlook).
• Sound knowledge of standard office procedures.
• Strong client orientation and service approach.
• Strong interpersonal, communications, and teamwork skills; courtesy, tact, and the ability to establish and maintain effective working relationships with people from different cultural and national backgrounds.
• Well-developed skills in personal organization, priority setting, problem-solving, and accuracy.
• Excellent command of English and French, both written and spoken.
• Intermediate command of Spanish, both written and spoken, is an asset.

Source: https://bioversityinternational.zohorecruit.eu/recruit/PortalDetail.na?iframe=true&digest=qI3O8xGxSt3KVRTj0liQz1hub7mNqsj@bQ6GxjA9t40-&jobid=11911000012420613&widgetid=11911000000011497&embedsource=CareerSite

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