Event Coordinator

Job title:

Event Coordinator

Company

LanceSoft

Job description

Description:
Location Address: 100 Yonge 5th floor – hybrid – 1 day/per week in the office (Tuesday or Wednesdays)
Contract Duration: 3 months with high likelihood of extensionStory Behind the Need
Business group: Global Event Marketing supports the execution of events and conferences for Client business lines.This position’s primary responsibility is to deliver finished assets in STOVA, including event apps, registration sites, microsites, surveys, and reporting. This position will also support event operations.
These are highly visible events that involve clients, business partners and sometimes, executives.
If you are a detail-oriented, highly organized, accountable, and growth-minded professional who demonstrates consideration and integrity in their work, then you might be the right fit for this team.Candidate Value Proposition
The successful candidate will have the opportunity to work in a dynamic and expanding sector of the banking industry, supporting events and managing registration activities across the organization.Typical Day in Role
Registration Solutions

• Developing and managing online event registration, event websites, event apps and surveys.
• Quality assuring assets for teammates before deploying.
• Building and distributing event communications, including invites, reminders, and confirmations.
• Ensuring data integrity within projects and while creating and delivering reports.
• Monitoring & managing the client Events inbox and promptly responding to inquiries.

Event Operations

• Intermittently coordinating the purchase and shipment of event supplies and promotional items.
• Drafting and circulating meeting minutes, as required.
• Ordering and organizing event collateral, including name badges, table cards, event briefs, etc.
• Occasionally assisting with event set up, onsite execution, and tear down.

client Employees

• Champion a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems, and knowledge.
• Champion a high-performance environment and demonstrate a commitment to client’s values: accountability, passion, integrity, and respect. Deliver results in accordance with client’s behavioural competencies. Create an inclusive team culture and an environment where team members hear, share, and appreciate diverse perspectives.
• Direct day-to-day activities in a manner consistent with the Bank’s risk culture and the relevant risk appetite statement and limits.
• Actively pursue effective and efficient operations of their respective areas, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational risk, regulatory compliance risk, AML/ATF risk and conduct risk, including but not limited to responsibilities under the Operational Risk Management Framework, Regulatory Compliance Risk Management Framework, AML/ATF Global Handbook, and the Guidelines for Business Conduct.

Candidate Requirements/Must Have Skills:
1-2 years of experience in supporting events and building registration activities for large organizations
1-2 years of experience utilizing registrations tools such as Stova, Cvent or other Registration platformsNice-To-Have Skills:

• Knowledge in CSS and HTML, preferred.
• Communicating in French and/or Spanish is an asset.

Soft Skills Required:

• Good Relationship Management skills
• Good communication and problem-solving skills. Ability to effectively convey ideas to business partners
• Ability to learn and adapt to rapidly changing regulatory and business environments
• Able to work independently and with other staff across functional lines within the Bank
• An enquiring mind, excellent judgment, strategic thinking skills and attention to detail

Education:

• Post-secondary degree or diploma.

Best vs. Average Candidate
The best candidate is someone who has previous registration experience with Stova and someone who has a positive attitude and demonstrates a willingness to quickly learn and adapt to new software and technologies.

Expected salary

Location

Toronto, ON

Job date

Sat, 11 Jan 2025 08:25:27 GMT

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