Executive Operations Manager

Job title:

Executive Operations Manager

Company

Unicef

Job description

Organization OverviewUNICEF USA (“UUSA” or “We”) relentlessly pursues a more equitable world for every child, upholding the rights of all children and empowering every child, everywhere. We also support the fundamental belief that children should have a voice and role in shaping their futures and the futures of their communities.
Over eight decades, the United Nations Children’s Fund (UNICEF) has built an unprecedented global support system for the world’s children, and has boldly taken on the biggest, seemingly impossible challenges facing children. UNICEF relentlessly works day in and day out to deliver the essentials that give every child an equitable chance in life: health care and immunizations, safe water and sanitation, nutrition, education, emergency relief and more. UNICEF USA advances the global mission of UNICEF by rallying the American public to support the world’s most vulnerable children.
We know that sustainable change is attainable, but it can’t be achieved alone. It takes a committed team – individuals, governments, corporations, volunteers and staff – who demonstrate a relentless commitment to working tirelessly, day in and day out in some of the toughest, hardest to reach places. Big problems need big solutions, and we harness our collective, global voice and energy to do more good, in more places for children. We will never stop supporting UNICEF to develop smarter, more cost-effective solutions; scaling up proven, data-driven programs; and harnessing new technologies to create measurable change for children.
UUSA is organized under the laws of New York State as a not-for-profit corporation. As such, UUSA is a tax-exempt organization as defined under Section 501C(3) of the Internal Revenue Code and is governed by an independent, non-salaried Board of Directors.Position: Executive Operations ManagerLocation: New York, NY or Tri-State areasFLSA Status: ExemptSalary: The estimated salary range for this role is $68,000 – $85,000. The midpoint for this salary range is $85,000. Actual pay will vary based on varying factors, including but not limited to relevant experience.Position OverviewThe Executive Operations Manager plays an important role in optimizing the operations of the Executive Office and will be responsible for providing a wide range of operational and logistical support on the day-to-day needs of the Leadership Team as a whole and to select individual members, all of whom operate at the senior-most level of UUSA. The Executive Operations Manager will report directly to the Head of Strategic Projects & Initiatives.Responsibilities

• Comprehensive calendar management for all activity for multiple Leadership Team members including the President & CEO (with oversight from the Assistant Director, Executive Office Operations), with a focus on time management through a deep understanding of priorities and a high level of detail on meeting logistics.
• Manage domestic and international travel logistics for multiple Leadership Team members, including the President & CEO
• Manage and process expense reports with a high level of review and understanding of managing team budgets year to date for each Leadership Team members, including the President & CEO
• Oversee invoice and contract management for varying bodies of work in partnership with our Finance and Legal teams.
• Assist in organizing and developing internal and external briefing materials and presentations for trainings, partner meetings, summits, etc. that Leadership Team members participate in.
• Provide logistical support for interdepartmental and external meetings, including coordination, technology needs, taking meeting minutes, and implementing actions items to move work forward.
• Support internal and external Leadership Team communications, in partnership with Executive Office and Marketing & Communications teams.
• Attend webinars and trainings as needed and share learnings with relevant team members.
• Other projects as assigned.

Skills/Experience

• Bachelor’s degree or equivalent and a minimum of 5 years executive leadership administrative work experience
• Demonstrated interest in and knowledge of children’s rights or child well-being, as well as a commitment to public service
• Excellent interpersonal and communication skills are essential, both written and verbal
• Must maintain a high degree of confidentiality in all matters related to the Executive Office, Leadership Team and all matters requiring sensitivity and discretion
• Proficiency with Microsoft Office and Zoom required. Knowledge of Slack and project management tools highly preferred, along with a technology forward mindset with an eagerness to learn new tools
• Strong attention to detail
• Commitment to curiosity and learning
• Proven ability to collaborate effectively with multiple, cross-functional teams
• Demonstrated ability to manage multiple tasks, including administrative tasks, and priorities while consistently meeting deadlines and working across teams
• Ability to collect, analyze, organize, distill, and present information effectively to different audiences and learners with varying levels of familiarity with UNICEF’s global work
• Positive outlook and problem-solving mindset
• Interest in internal communications a plus

Must possess current and valid US Work Authorization and be eligible to work for any US employer without sponsorship.Don’t meet every single requirement? That’s okay. UNICEF USA values diverse experiences and we’re always looking for people who will add to our culture and further our mission. If you are excited about this role and unsure about whether your past experience aligns with the job description, we encourage you to apply anyway.Must possess current and valid US Work Authorization and be eligible to work for any US employer without sponsorship.Due to the high volume of applications received, only those selected for an interview will be contacted. UNICEF USA is proud to be an Equal Opportunity EmployerWe do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state, and local law. UUSA is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or accommodation due to a disability, you may contact us at .

Expected salary

$68000 per year

Location

New Jersey

Job date

Fri, 31 Jan 2025 05:00:02 GMT

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