Assistant Community Centre Attendant

Job title:

Assistant Community Centre Attendant

Company

Neylons Facility Management

Job description

The CompanyNeylons is a Facility Management Company providing services all over Ireland. Our growing company prides itself on training and development available to all staff. We offer flexibility, career progression and a competitive start rate.Job Title: Assistant Community Centre AttendantLocation: Swords, Dublin 11Working Pattern: Part-time, 20 hours per week, distributed between Monday to Sunday, shift worker.Main duties and responsibilitiesThe Assistant Community Centre Attendant will be required to carry out the following duties (but not limited to):Security of premises

• Ensure that the premises are secured.
• Monitor CCTV system
• Liaise with School Caretaker
• Maintain contact with security / monitoring company
• Ensure that all user groups sign in on arrival and sign out on departure

• Supervision/Patrolling of premises
• Ensure premises are monitored efficiently
• Carry out regular patrols of the facility.
• Liaise with other staff members in the efficient management of the facility

• Reception duties
• Answer the telephone and maintain and ensure that all messages are dealt with efficiently.
• Building Services Co-ordinator must be polite and friendly to all callers while on the telephone.
• Be polite and friendly to all customers in the facility.
• Be aware of the different needs of individuals especially those who are first time users and those with special needs.
• A phonebook log of all numbers necessary on a daily/weekly basis for outgoing calls must be kept at reception and updated regularly.
• Record all incoming calls in the telephone message book and take clear exact details. The message must be transferred to the individual in question, and a duplicate copy kept at reception.
• Deliver information to the public from the reception area. This may be a query directly from a member of the public or it may be a telephone enquiry. This information must be distributed clearly and correctly.
• Leaflets/flyers/timetables etc. must be kept plentiful and up to date at reception at all times.
• Typing and formatting of documents (e.g.) timetables.

• Maintenance Duties
• Carry out all maintenance duties necessary on the premises
• Carry out regular check on all BMS equipment
• Ensure all systems are maintained regularly
• Notify the Manager of any issues relating to maintenance requirements

• Grounds Maintenance
• Liaise with the school Care taker in developing a grounds maintenance
• program
• Ensure the grounds are cleaned daily
• Ensure all weeds and debris are removed
• Ensure car parks are kept clear of rubbish

• Administration duties
• Prepare invoices for all user groups and send out at the end of each month
• Maintain accurate records of all user groups and pricing structures
• Carry out any additional administration duties that may be required from time to time.

• Set up rooms as required
• Ensure that rooms are left ready for school/community use.
• Ensure safety procedures are applied when stacking tables and chairs.
• Ensure that all user groups leave each room as they find it.
• Liaise with all user groups regarding allocation of space etc
• Ensure that no individual or group places equipment in the storage area
• without prior approval from the Shared Facility Executive.

• Communications
• Deal with people in a courteous and diplomatic manner.
• Have regular contact with Shared Facility Executive
• Communicate, listen and relay information accurately.

• Documentation on the project
• Ensure that all records are kept locked in the filing cabinet provided
• Ensure the all accidents/ grievances are recorded in the Report Book.
• Reports must include names, addresses and phone numbers.
• Time and date of incident, how it happened, witness.
• Report to Garda! and line manager.
• Ensure that all maintenance manuals are kept in a secure place in the office

• Evacuation & Emergency Procedures
• Be fully familiar with the health and safety policies and procedures and ensure that the appropriate procedures are applied in the event of an emergency
• Participate in all fire evacuation drills
• Ensure the appropriate emergency services are contacted and liaise with them on arrival.
• Ensure that calm is maintained at all times

• Assigned duties / training
• Attend all training courses that are necessary in the line of duty
• Carry out any additional duties that may be assigned from time to time.​

Expected salary

€13.93 per hour

Location

Swords, Co Dublin

Job date

Wed, 12 Feb 2025 23:01:58 GMT

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