Post a Job for Free

UN Full-time: PBF Secretariat Coordinator – N’Djamena

UNDP - United Nations Development Programme

un-jobs.net

JOB DESCRIPTION

Background
Diversity, Equity and Inclusion are core principles at UNDP:  we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
The United Nations Peacebuilding Fund (PBF) is the UN’s principal financial instrument for consolidating peace in countries affected by violent conflict.  Since its creation in 2006, 58 Member States have contributed to its financing within the framework of the Strategic Plan 2017-2019 and 2020-2024. The PBF works transversally and supports integrated responses to meet the most urgent needs. It responds quickly and flexibly to political opportunities; and catalyzes processes and resources by demonstrating greater risk tolerance.

The Sahel is a priority region for the PBF, which invested USD 570 million in the region since the Fund was created for national and cross-border peacebuilding projects.  This large financial support will play an important catalytic role in efforts to mobilize resources for the United Nations system as part of the operationalization of the UN Support Plan for the Sahel.  It will also provide a strong programmatic response to requests of Member States of the region and of the G5 Sahel Secretariat.

Chad was declared eligible to access the PBF In 2017 for a period of five years extended for one year up to December 31, 2023. Since then, the United Nations system in Chad has been working closely with the Government to develop project proposals that could be financed by this fund.  The PBF financed 22 projects in Chad with a total funding envelope of more than $53 million. The active portfolio consists of 11 peacebuilding projects with a budget of $29,86 million (for more detail see Gateway). Based on the results these projects can achieve and lessons learned from already closed peacebuilding projects and based on the new eligibility 2024-2029 it may be possible to mobilize much more PBF investments to Chad over the next five-years to increase the portfolio and peacebuilding impact.

In view of these important investments by the PBF in Chad, the need to ensure coherence and complementarity between PBF projects and the need to maintain good relations with the Government of Chad and the implementing partners, A PBF Secretariat was established in the Office of the Resident Coordinator of the United Nations system in Chad, led by a Coordination Specialist since 2019. Since its establishment in Chad, the secretariat of the United Nations Peacebuilding Fund (PBF) has been managed by the World Food Program. Following discussions between the Peacebuilding Support Office (PBSO), Resident Coordinator Office (RCO), the World Food Program (WFP) and the United Nations Development Program (UNDP), it was decided to transfer the management of the PBF secretariat from WFP to UNDP as of 1st January 2025.

Position Purpose

The PBF Secretariat Coordinator main mission will be to ensure the fulfillment of the mandate assigned to the PBF Secretariat, by ensuring the effective coordination and implementation of projects financed by the Peacebuilding Fund (PBF) in the country, and effective functioning of the peacebuilding steering committee in Chad.

S/he will be supervised daily by the RCO Team Leader under the direction of the Resident Coordinator of the United Nations system.  S/he will work closely with the RCO Peacebuilding Team and will be indirectly supervised by the PBSO Program Manager in New York for strategic portfolio management and overall projects performance. For administrative purposes, the PBF secretariat Coordinator will be a staff member of the United Nations Development Program (UNDP).

Duties and Responsibilities
1.) Supervise the staff of the PBF Secretariat in Chad and ensure quality follow-up on peacebuilding projects and reports

Supervise the work of the Secretariat team (PBF Monitoring & Evaluation Officer, Communication Specialist, Financial and Administrative Assistant and Driver) and strengthen their expertise in the field of peace-building;
Manage the funds of the PBF Secretariat and ensure submission of reports on the Secretariat’s work to the Peacebuilding Support Office, in accordance with the deadlines;
Ensure interface with the Peacebuilding Support Office the Joint Steering Committee and other stakeholders through regular exchanges;
Liaise between the Government, the United Nations recipient agencies and civil society for inclusive and coordinated development and implementation of PBF projects;
Ensure the quality of the reports developed by the agencies of the United Nations on the status of progress in the implementation of PBF-funded projects and results achieved, in accordance with deadlines;
Ensure compliance with PBF guidelines on project development and reporting;
Contribute to relevant reports/documents of the Office of the Resident Coordinator related to peacebuilding (Annual Strategic Report to PBF, UNSCDF report, CCA)
Provide substantive advice and technical support for the development and implementation of a capacity building/training plan in the PBF thematic area and participate in learning initiatives at global and regional levels.

2.) Advise and Support the operation of the PBF Joint Steering Committee in Chad

Advise and support the Joint Steering Committee with secretarial tasks, including the organization of meetings, preparation of working papers, drafting of reports and sharing of relevant documents;
Prepare briefing notes, regularly update the Joint Steering Committee of progress in order to facilitate decision-making ;
Monitor and disseminate decisions and recommendations made by the Joint Steering Committee, and portfolio evaluators;
Ensure early warning to the Joint Steering Committee, the Resident Coordinator, the implementing agencies and the PBF of risks, delays and problems related to the implementation of PBF projects.
Contribute to harmonizing and improving project documents and project reports before submitting them to the Joint Steering Committee (quality assurance mainly on the peacebuilding aspect in accordance with PBF guidelines).
Organize the field mission of the Joint Steering Committee

3.) Ensure strategic alignment, the mobilization of resources for the consolidation of peace in Chad and the coordination of technical and financial partners

Collaborate with the RCO peacebuilding team to curry out the regular analyzes of the regional, national and provincial contexts and conflict situation, guide programming and suggest entry points for the formulation of new projects;
Ensure a monitoring role for the identification of potential sources of funding;
Contribute to the formulation of new proposals for projects and programs likely to be financed by the PBF;
Support coordination and ensure coherence of funding for peacebuilding;
Communicate progress on the peacebuilding priorities to national authorities and technical and financial partners in order to encourage additional funding and to ensure sustainability of the results;
Ensure the visibility of PBF in communications on projects funded by PBF;
Advocate with the government for the internal mobilization of financial, human and material resources for peacebuilding purposes;
Advocate and coordinate with technical and financial partners In support of peacebuilding;
Contribute to the elaboration of a national peacebuilding strategy in Chad;
In collaboration with the RCO team and PBF beneficiaries, ensure the integration of the Triple Nexus humanitarian-development-peace approach in PBF programming;
Contribute to the preparation of the re-eligibility demand (portfolio evaluation, conflict analysis, strategic results framework etc.)

4) Provide substantive contributions to capacity building and facilitate knowledge building and sharing on monitoring,
evaluation, and results-based management.

Coordinate the knowledge capitalization process in relevant thematic areas, and document lessons learned, experiences and good practices from the portfolio that could be useful for the design and implementation of similar PBF projects, for organizational and external sharing and learning.
Provide technical advice and quality assurance for the development of content related to knowledge products and communication to the impact of PBF investment in Chad.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of
the Office and the Organization

Supervisory/Managerial Responsibilities:   Supervise the staff of the PBF Secretariat in Chad and coordinate the Peacebuilding Portfolio

Competencies
Core Competencies

Achieve Results-LEVEL 3: Set and align challenging, achievable objectives for multiple projects, have lasting impact

Think Innovatively-LEVEL 3: Proactively mitigate potential risks, develop new ideas to solve complex problems

Learn Continuously-LEVEL 3: Create and act on opportunities to expand horizons, diversify experiences

Adapt with Agility-LEVEL 3: Proactively initiate and champion change, manage multiple competing demands

Act with Determination-LEVEL 3: Think beyond immediate task/barriers and take action to achieve greater results

Engage and Partner-LEVEL 3: Political savvy, navigate complex landscape, champion inter-agency collaboration

Enable Diversity and Inclusion-LEVEL 3: Appreciate benefits of diverse workforce and champion inclusivity

People Management 

UNDP People Management Competencies can be found in the dedicated site.

Cross-Functional & Technical competencies 

Business Direction & Strategy – System Thinking:  Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system
Business Management – Portfolio Management:  Ability to select, prioritise and control the organization’s programmes and projects in line with its strategic objectives and capacity Ability to balance the implementation of change initiatives with regular activities for optimal return on investment. Knowledge and understanding of key principles of project, programme, and portfolio management
Business Management – Monitoring & Evaluation:  Ability to systematically monitor results of strategies, programmes, and activities with a view to make sure that they are being implemented effectively; Ability to provide managers and key stakeholders with regular feedback and reporting on the consistency or discrepancy between planned activities and programme management and results. Ability to make independent judgment of the management and results of strategies, programmes and activities based on set criteria and benchmark, keeping in mind the needs and concerns of client, current and upcoming. Knowledge and understanding of monitoring and evaluation frameworks, concepts, methodologies, systems, processes, and tools. Ability to make an independent judgement based on set criteria and benchmarks. Ability to anticipate client’s upcoming needs and concerns
Business Development – Knowledge Generation:  Ability to research information and to turn it into useful knowledge, relevant for context, or responsive to a stated need. Ability to apply existing concepts to new situations, and to develop new concepts to generate workable solutions and new approaches. Knowledge of relevant concepts, conceptual models, and theories that can be useful in addressing new situations.
Partnership Management – Relationship Management:  Ability to engage with a wide range of government, CSO and private partners, as well as FTPs and IFIs to build, sustain and/or strengthen working relations, trust and mutual understanding
2030 Agenda: Peace – Conflict Prevention, Peacebuilding and Responsive Institutions:  Peacebuilding and Conflict Transformation

Required Skills and Experience
Education:
  • Advanced University Degree (Master’s degree or equivalent) in Social Sciences, International Relations, Human Sciences, Law, or relevant related field is required; Or
  • A first-level university degree (bachelor’s degree) in the areas mentioned above, in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree.
Experience:
  • Minimum of 7 years (with master’s degree) or 9 years (with bachelor’s degree) in coordinating projects and/or activities at the national or regional levels, preferably in the area of peacebuilding, governance and/or conflict prevention is required.
  • Excellent knowledge and experience of the national and sub-regional socio-political environment and context is desired.
  • Strong capacity and experience for analysis and synthesis is required.
  • Experience of working in networks and with numerous partners is required.
  • Proven leadership in the coordination of inter-agency activities in the United Nations system is desired .
  • Strong computer skills (Word, Excel, PowerPoint, etc.) is required.
  • Proven capacity in the areas of financial management and resource mobilization is desirable.
  • Prior experience and knowledge of the United Nations and its working practices, as well as its ongoing reforms will constitute an advantage/desirable.
  • Proven track record of sound understanding of  PBF procedures is advantageous.
  • Excellent oral and written communication skills with high-level interlocutors, particularly in the coordination of governmental and international organizations is required.
  • Demonstrated experience and understanding of the concepts of human rights, gender, strengthening the role of women and young people in the peacebuilding process is desirable;
  • Demonstrated experience working on peacebuilding issues in Chad and prior experience in the region would be an advantage.

Language:

  • Fluency in French is required.
  • Knowledge of English would be an asset

Note: Please upload copies of your academic qualifications and 3 latest Performance Evaluations (if applicable).

Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.
Disclaimer
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Non-discrimination
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
Scam warning
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements


Apply for job
To help us track our recruitment effort, please indicate in your cover/motivation letter where (un-jobs.net) you saw this job posting.

Related Jobs

Showing 1 - 4 of 277709 jobs
Job Location