Senior Administrative Coordinator

Job title:

Senior Administrative Coordinator

Company

AstraZeneca

Job description

At AstraZeneca, we pride ourselves on crafting a collaborative culture that champions knowledge-sharing, ambitious thinking and innovation – ultimately providing employees with the opportunity to work across teams, functions and even the globe.Recognizing the importance of individualized flexibility, our ways of working allow employees to balance personal and work commitments while ensuring we continue to create a strong culture of collaboration and teamwork by engaging face-to-face in our offices 3 days a week. Our head office and BlueSky Hub in downtown Toronto are purposely designed with collaboration in mind, providing space where teams can come together to strategize, brainstorm and connect on key projects.Our dedication to sustainability is also central to our culture and part of what makes AstraZeneca a great place to work. We know the health of people, the planet and our business are interconnected which is why we’re taking ambitious action to tackle some of the biggest challenges of our time, from climate change to access to healthcare and disease prevention.Introduction to role:This is an exciting opportunity within Oncology Regulatory. Your focus will be on providing high-quality professional administrative support to an Oncology Regulatory VP and their senior staff, located in Gaithersburg MD and Cambridge UK. The successful candidate will be able to work independently with high attention to detail and will have strong organizational skills. The role includes calendar management, including exercising judgment in determining priorities related to calendar conflicts. In addition, the role includes managing internal and external meetings that may be virtual or in-person, managing complex travel schedules that may require visas, and managing routine reporting and correspondence.Accountabilities:

• For several functional leaders (including VP, Executive and Senior Directors) lead sophisticated calendars to schedule meetings, conference calls, videoconferences and special events across multiple time zones
• Handle telephone calls, mail disposition, multi-location domestic and international travel arrangements that may require visas
• File expense reports and supply orders with accuracy and efficiency for leaders, including follow-through to ensure that appropriate and timely actions are taken
• Effectively coordinate and collaborate with other Administrative Assistants across Oncology Regulatory and establish and maintain a robust professional network across AstraZeneca administrative teams in the US and Cambridge to facilitate effective working
• Track and support assigned internal projects and processes, such as employee recognition program and recruitment tracking; generate reports from various internal systems under tight time constraints
• Track FTE hiring / departure, temp hiring / departure
• Manage components of the team website, including organizational charts, and keep content up to date
• Produce accurate and properly formatted documents using Microsoft Office (Word, Excel, Powerpoint)
• Effectively lead special projects and other duties as assigned
• Schedule candidate interviews, and coordinate onboarding procedures for new hires
• Coordinate department trainings, offsite events for leadership teams, and all hands meetings

Essential Skills/Experience:

• High School Diploma
• 5+ years of experience
• Prior experience supporting multiple functional leaders

Desirable Skills/Experience:

• Relevant training, multitasking, certifications in software, and/or time management
• Proficiency in Microsoft Office Suite and Sharepoint
• Strong written and verbal communication skills
• Ability to interact confidently with executives and employees at all levels
• Ability to prioritize time critical assignments
• Skilled at meeting logistics
• Ability to maintain confidentiality
• Ability to work autonomously
• Able to handle last minute changes with composure and confidence
• Flexible/inventive to adapt to changing needs and deadlines
• Ability to multitask effectively
• Efficient in supporting staff with software updates
• Strong time-management skills

Are you interested in working at AZ, apply today!AstraZeneca is an equal opportunity employer that is committed to diversity and inclusion and providing a workplace that is free from discrimination. AstraZeneca is committed to accommodating persons with disabilities. Such accommodation is available on request in respect of all aspects of the recruitment, assessment and selection process and may be requested by emailing .#LI-HybridDate Posted 06-Mar-2025Closing Date 19-Mar-2025AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills. We believe that the more inclusive we are, the better our work will be. We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.

Expected salary

Location

Mississauga, ON

Job date

Sat, 08 Mar 2025 08:36:09 GMT

To help us track our recruitment effort, please indicate in your email/cover letter where (un-jobs.net) you saw this job posting.