NHS
Job title:
Team administration Co-ordinator
Company
NHS
Job description
We are looking for people to join our bank team as a Team AdministratorCo-ordinator who will work alongside the team leader and team colleagues, assisting with the smooth running of the office base work and assist with supporting service delivery.Joining the bank admin offers you an exciting and interesting career development opportunity, where you will be joining a service that prioritises training and support for our admin professionals at your own pace.If this sounds good to you and you have any type of Administrator / Team Leader experience, we’d love to hear from you!Main duties of the job
- Provide effective secretarial support including diary management, phone calls and typing correspondence to a good standard using Trust Templates in line with Trust guidelines
- To arrange, prepare the agenda and take minutes for team meetings and other meetings as directed
- To lead on the administration for the recruitment of staff (i.e. sending interview letters and servicing panel)
- In conjunction with the manager organise and co-ordinate staff training
- To complete monthly absence returns for sign off
- To maintain up to date staff details including emergency contacts
- To provide and obtain reports and data as required
- To operate and update any waiting lists within the team
- To maintain comprehensive paper and electronic filing systems
- to participate in a rota to cover duty system if required
About usWe recognise that working in mental health can be stressful at times so we prioritise staff welfare; providing regular supervision, mentoring, and any other support that our staff need to ensure their wellbeing. We also encourage flexible working.We know that a positive work/life balance brings about huge health-related benefits, which has a positive impact on the care we provide. Please speak to us about flexible working, for example, partial home-working, part-time hours, or flexible start/finish times. If it works for you and works for the role, we’ll do our best to make it happen.Our vision is to provide outstanding care and treatment; the people that we employ are at the heart of making this vision a reality. If you’ve got the passion, the belief, the drive and the talent to help us achieve our vision then we would like to hear from you.Date posted07 March 2025Pay schemeAgenda for changeBandBand 4Salary£14.89 an hour per hourContractBankWorking patternFlexible workingReference number354-Bank-CO-20174Job locationsMeadowfieldWorthingBN13 3EFJob descriptionJob responsibilitiesTo provide a comprehensive and professional secretarial and administration service to theteam.To operate and update computerised database systems including trust systems and any bespoke systems local to theteam.To operate and update any waiting lists contained within theteam.To maintain comprehensive paper and electronic filingsystems.To provide support to colleagues in relation to difficult or anxious service users, carers and relatives be it face to face or over thephone.To organise any additional resources required for appointments or meetings, for example,interpreters.To participated in a rota to cover reception duties ifrequired Job descriptionJob responsibilitiesTo provide a comprehensive and professional secretarial and administration service to theteam.To operate and update computerised database systems including trust systems and any bespoke systems local to theteam.To operate and update any waiting lists contained within theteam.To maintain comprehensive paper and electronic filingsystems.To provide support to colleagues in relation to difficult or anxious service users, carers and relatives be it face to face or over thephone.To organise any additional resources required for appointments or meetings, for example,interpreters.To participated in a rota to cover reception duties ifrequiredPerson SpecificationQualificationsEssential
- NVQ 3 in Business & Administration or evidence of equivalent practical experience
- RSA 3 or equivalent experience and evidence of further practical experience
- Good standard of secondary education; GCSE at Grade C or above
Knowledge/ExperienceEssential
- Significant experience of a range of secretarial procedures
- Significant experience of working as an administrator or secretary
- Experience of office and resource management
- Experience of supervising others
- Experience of producing documents to a high standard of presentation with good accuracy
- Experience of maintaining office systems
- Experience of generating own correspondence
- Experience of working as part of a team
Person SpecificationQualificationsEssential
- NVQ 3 in Business & Administration or evidence of equivalent practical experience
- RSA 3 or equivalent experience and evidence of further practical experience
- Good standard of secondary education; GCSE at Grade C or above
Knowledge/ExperienceEssential
- Significant experience of a range of secretarial procedures
- Significant experience of working as an administrator or secretary
- Experience of office and resource management
- Experience of supervising others
- Experience of producing documents to a high standard of presentation with good accuracy
- Experience of maintaining office systems
- Experience of generating own correspondence
- Experience of working as part of a team
Expected salary
£14.89 per hour
Location
Worthing, West Sussex
Job date
Mon, 10 Mar 2025 05:46:51 GMT
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