Project Manager – Co-Lead (m/f/d)

Safe Passage Fund is hiring a Project Manager (Co-Lead) for 30 hours/week. The position starts in May or June 2025, and is initially limited to one year with the desire for extension. This position will be compensated circa. 3.000 Euro gross monthly for 30 hours/week. We work remotely with flexible hours, although if based in Berlin, a hybrid office schedule (welcome to dogs!) is possible.

This position is only available to those with the right to work in Germany.

See the full call: https://www.safe-passage.org/work

Apply by April 15, 2025 midnight CEST by sending all documents (CV and answers to key questionnaire found in full PDF at link) to [email protected].

ABOUT SAFE PASSAGE FUND

We are an emergent women* and activist-led intermediary fund that resources grassroots movements to dismantle the harmful impacts of Europe’s migration enforcement regime and build collective power for societies of solidarity and holistic belonging. We consist of a participatory activist and women* board with decision-making over grantmaking, a cohort of voluntary advisors, and a passionate small paid team, currently being our project manager and our project support.

We’re in an exciting moment of growth, development and transformation which will inform the coming years of our work. Originally born spontaneously from a crowdfunder in late 2019, we’ve now pivoted towards a model of engaging with progressive philanthropy, and our aim is to continue in this direction. Our work currently includes the following lines:

Fund+: We liberate resources through strategic grants to grassroots grantee partners advancing migrant justice in Europe.

Hub: We build capacity and accompany our partners by virtually convening them several times a year with external trainers and cross-border skill-sharing.

Advocacy: We synthesize and present our learnings in various forms, advocating for increased values-aligned, grassroots-centric and participatory funding within the philanthropic field.

RESPONSIBILITIES

As project manager (co-lead), you will play a leading, dynamic and engaged role in the operational work and relationship-holding of Safe Passage Fund to enhance our social change impact and upgrade major donor prospects.

Together with our current co-lead, your shared key responsibilities will be:

Leadership and Strategic Guidance

• Lead in implementing the strategy and direction of the Fund
• Stay informed on trends and innovations in the migration field, nonprofit management, and philanthropy to influence program strategies
• Collaborate across teams to advance organizational goals and priorities
• Represent at external events to effectively communicate the organization’s values, mission and fundraising needs
• Nurture long-term, positive partnerships. Internal relationships include our Board and volunteers, as well as our fiscal sponsors, while external relationships include a small portfolio of donors, philanthropic networks, and other informal and formal alliances in the migration and civic society field

Grantmaking

• Support discussions on strategic priorities and reflections for grantmaking
• Maintain an organized overview of grant applications and be a primary point of contact for check-ins and answering grantee partners’ questions
• Support the organization of virtual capacity-building sessions with trainers

Financial Administration

• Support managing budgets and preparing financial reports
• Support coordinating invoice and grant administration with our bank (GLS Treuhand) and select fiscal hosts

Learning

• Support implementing and co-conceptualizing a MEAL (Monitoring, Evaluation, Accountability, and Learning) framework, synthesizing learnings from grantee calls, reports, and online sessions to highlight concrete grantmaking outcomes
• Support content creation (i.e. reports, newsletters, online posts), ensuring cohesive storytelling across publications, website, and social media.
• Participate in learning and knowledge-sharing activities relevant to the wider migration and funding field to enhance our learning processes and impact

YOUR PROFILE

We recognise that this profile is extensive – even if you do not meet all requirements, we highly encourage you to apply if this role speaks to your passions, and if you are confident in your commitment and ability to learn and grow.

Essential skills, knowledge and experiences

• You’re excited by the prospect to become embedded in philanthropic networks and be an impassioned advocate for how money can be moved in accountable ways to build power for migrant justice.
• You have 3+ years of experience in the philanthropic sector – or alternately the non-profit sector – and can bring expertise about the industry and your own (small) network. Ideally these were project-leading roles, and ideally you’re familiar with philanthropy, such as having helped secure grants in the past.
• You are familiar and/or have some confidence with finance management, including working with spreadsheets and ensuring a project aligns with financial goals and income.
• You’re proactive, detail-oriented, and can maintain an organized workflow with multiple simultaneous projects.
• You’re great at written and oral communications in English – you can synthesize information effectively, and you can present compelling narratives for a range of audiences.
• You are a strategic, learnings- and impact-oriented person. You are able to engage with MEAL (Monitoring, Evaluation, Accountability and Learning) to understand broad trends that impact grassroots movements for migrant justice, and use data as sources of narrative and advocacy.
• You’re interested in how social change happens, including some knowledge of the diverse movements and organizations combatting systemic inequality, and how they relate to one another.
• You’re familiar with some of the political and legal issues impacting migrants and diaspora communities in Europe, with eagerness and interest to deepen your knowledge.
• You have the ability to travel up to a few times a year.

Ways of being and working

• You’re eager to work in a diverse and women*-led team that prioritizes collective care and engages with how power impacts individuals and communities across intersecting identities.
• You have strong interpersonal skills, including the ability to navigate disagreement and conflict in a constructive manner.
• You’re understanding and compassionate towards flexible schedules, and able to organize your work without needing constant feedback.
• You bring lived or learned experience of grassroots social movements and theories of social justice / change to inform your values and innovate your work.

Other languages are a plus: French, Arabic, Spanish, Italian, German

HOW TO APPLY

Please send your CV together with a PDF document answering the 5 key questions on the following page by 15th April midnight CEST. You may optionally include additional documents you find relevant (letters of recommendation, writing samples, etc).

Click on the APPLY NOW Button further down and send in your application. 

Applications will be reviewed on a rolling basis, so we recommend sending it in as soon as you can. 

Application Questionnaire

We recommend a maximum guideline of 500 words per question.

1. How have your experiences and skills prepared you to contribute to our mission of building collectively organized power for migrant justice in Europe? Describe a situation where you collaborated with grassroots movements and/or migrant-led communities. What challenges did you face, and how did you address them?

2. Describe your experiences in financial management and fundraising, if applicable.

3. Based on the tasks outlined in the description, outline your strategy for tackling one of the key responsibilities.What innovative ideas or methods would you introduce to enhance the fund’s impact, and how would you measure success in this role?

4. What are your experiences with designing and implementing learning frameworks, whether that was informally or formally?

5. In this role, you’ll be working with teams from diverse cultural, linguistic, and professional backgrounds. Can you share an example of a time when you successfully collaborated with a diverse team? What challenges did you encounter, and how did you ensure effective communication and inclusivity in your approach?

As an equal opportunities employer, Safe Passage Fund particularly encourages women* with migration history; BIPoC; persons with disabilities; queer persons and intersex, non-binary, trans and/or agender persons to apply. However, you are welcome to apply even if you don’t identify as belonging to these groups.

If you have any questions, please contact us at [email protected].

We look forward to reading your application!