Teamrecruiter.com
Job title:
Intermediate Resource Coordinator (Bank, Service Now, Onboard/Offboard)
Company
Teamrecruiter.com
Job description
Our Banking client is looking for an Intermediate Resource Coordinator (Bank, Service Now, Onboard/Offboard)
Length: 12 months contract with the possibility of extension
Location: Mississauga, ON (Hybrid) – onsite between one or more times a week, and Downtown Toronto support will be required ad-hoc
Working Hours: 8:30 AM – 5:00 PM
Line of Business: T&O, COO & Corporate Areas Technology
Department: T&O Business Change, Reporting and Operational Integration (BCROI)“The start date of this job is flexible and in order to find the best candidate the job may remain open much longer than the date mentioned on this posting… or you may be asked to start sooner than the expected start date if you are able to do so !”Please read the job description below. If this interests you, please send a MS-Word version copy of your resume (ASAP) along with a telephone contact number: E-mail to [email protected]Please mention the job title above in the subject line
The recruiter in charge of this role is SanAfter you have submitted your resume via e-mail please complete the application for this specific job by clicking “Submit Your Resume for this Job” at the bottom of this page to match your resume to the job.If you are interested in further opportunities, why not also do a general registration in our database. By visiting our website and clicking on “Database Registration”If you do not think you are a match for this opportunity, but know someone who is, feel free to forward this email to them and you will be eligible for a referral bonus upon a successful hire.Requirements:
ROLE MANDATE:
Performs a variety of administrative tasks, financial and human resources administration and provides professional support to one or more Managers and their direct reports. The role provides general offices services ensuring all operational processes and control standards are followed, while seeking to determine, develop, and participate in implementation of improvement opportunities, contributing to the effective and efficient operation of the business group.ROLE RESPONSIBILITIES INCLUDE (but are not limited to):
Weekly or more premises inspection walkabouts, checking and backfilling supplies stock and ordering more as needed
Premises Health and Safety inspection reports
Supports the execution of strategic initiatives; includes tracking metrics and milestones
Builds effective relationships with internal/external stakeholders
Analyzes data and information to provide insights and recommendations
Leads the planning, coordinating, and implementing department events
Provides specialized and professional support to an executive and their senior managers within a large and diverse department or business group
Coordinates and monitors budgets and reporting on results vs. budget
Provides coaching and mentoring to more junior administrative assistants to support them in developing capability to carry out current job accountabilities
Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events
Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available
Supports the development of tailored messaging, which would include writing, editing, and distributing communications (e.g., correspondence, presentations, policies & procedures)
Dispatches outgoing communications. Answers phone calls, responding to and resolving/escalating inquiries
Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements
Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget
Makes travel arrangements, booking flight/hotel reservations as needed
Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations
Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
Maintains and tracks vacations and absences in accordance with Bank and/or divisional guidelines to ensure consistency in entitlement and to determine staff availability
Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.).
Collaborates with internal and external stakeholders to deliver on business objectives
Organizes work information to ensure accuracy and completeness
Completes complex and diverse tasks within given rules/limits and may include handling escalations from other employees
Analyzes issues and determines next steps
Broader work or accountabilities may be assigned as neededQualifications:
MUST HAVE SKILLS:
Typically, between 2 to 3 years of experience in an administrative support function and post-secondary degree in related field of study desirable
Specialized knowledge (onboarding and offboarding – Service Now experience highly desired)
Microsoft Office (Outlook, Teams, Word, and Excel)
Verbal and written communication skills – Good
Organization skills – Good
Collaboration and team skills – Good
Analytical and problem-solving skills – Good
Self Starter and Quick learner that can be independent within a few weeks after training is completed on each task
Can handle high volumes of requests including written communicationsINTERVIEW PROCESS:
First Round – 30 minutes MS Teams interview
Interview format will consist of behavioral/situational questionsPlease note that this is the most up to date version of job description available at this time – During Client Interview you will receive additional information – variance may apply!When you have some time please register in our database (5 minutes process) to be considered for future openings; the link is available on our website at http://www.teamrecruiter.com in the Candidate section. Please follow us on LinkedIn at https://www.linkedin.com/company/teamrecruiter.com/, or on Twitter at https://twitter.com/TeamRecruiter.We thank all applicants for their interest. Only those who meet the qualifications will be contacted through telephone/email. You are encouraged to register with us in our database to be considered for future positions available.Have a great day.At Teamrecruiter.com we offer some of the most highly qualified professionals in the workforce. We dedicate an industry trained recruitment specialist to the following areas: IT, Finance, Admin, Sales, Executive Search and Contractors. If you would like to learn more about our full-service recruiting firm please visit our website at www.teamrecruiter.com.CAMSC and ACSESS certified“…All Offers are conditional on Client Post-Offer Conditions being met and removed by end client prior to written offer signing”“Please note that emails from our Recruitment Firm may inadvertently be sent to your Spam Folder. When contacted regarding an employment opportunity, please keep an eye on your Spam/Junk Folder to avoid missing important communication.”THE EMPLOYER OF RECORD FOR THIS ROLE WILL BE TEAM RECRUITER / SE.Accommodations are available upon request for all individuals with disabilities taking part in the recruitment and selection process.
Expected salary
Location
Toronto, ON – Mississauga, ON
Job date
Sat, 22 Mar 2025 05:42:55 GMT
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