Loyola University
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Posting Details
Posting Details
| Position Title | Academic Records Specialist |
|---|---|
| Job Category | Staff |
| Office/Department | Records |
| Work Environment | Onsite |
| Location | Evergreen Main Campus |
| Staff Job Type | Full-time |
| If Temporary or Visiting, Estimated End Date: | |
| Position Summary and Duties | The Records Office at Loyola University Maryland seeks an Academic Records Specialist who’s responsibilities include the following: (a) Reviewing and processing electronic and paper, official and unofficial undergraduate, graduate, and graduate continuing education transcript requests for graduated, enrolled, and withdrawn students and Loyola and Mount Saint Agnes College alumni. (b) Supporting enrollment verification processing by generating enrollment verification letters and verifying enrollment verification requests that are submitted through the NSC. © Managing the maintenance and disposal of student records according to state and federal regulations and institutional requirements. (d) Overseeing the scanning, indexing, and retrieval of student data transcript request information. Flag requests that are deviations from Family Educational Rights and Privacy Act (FERPA) regulations for Director to review. (e) Providing office administrative support and serving as the first point of contact for the Office at the front desk service counter. (f) Entering data into the University SIS. |
| Required Qualifications | High School diploma and 3-5 years of experience in a service-oriented, technology driven environment or equivalent years of education/experience Strong PC experience, knowledge of Excel and Word. Word processing, including data entry and entry-level reporting, browser/server software, email, use of list-servs Considerable knowledge of office practices, procedures, systems, and equipment. Proficient in proofreading. Well-developed research, organizational, and analytical skills. Demonstrated ability for planning, organizing, and managing multiple tasks with interruptions. Ability to maintain attention to detail. Demonstrated success on completing projects through to completion. Demonstrated success working independently and as a team player. Excellent interpersonal skills. Ability to work with interruptions. Demonstrated adaptability to change (new technology, business processes, etc.). Understanding of and commitment to the University’s mission. |
| Preferred Qualifications | Experience in Higher Education Bachelor’s Degree |
| Job Posting Date | 01/23/2024 |
| Priority Application Deadline Date | |
| Job Close Date | |
| Anticipated Start Date | |
| University Description | Loyola University Maryland is a Jesuit, Catholic university committed to the educational and spiritual traditions of the Society of Jesus and to the ideals of liberal education and the development of the whole person. Accordingly, Loyola inspires students to learn, lead, and serve in a diverse and changing world. Loyola’s beautiful, historic Evergreen campus is located in Baltimore, and its graduate centers are in Timonium and Columbia. Loyola enrolls 4,000 undergraduate and 2,000 graduate students across the Sellinger School of Business and Management, the School of Education, and Loyola College of Arts and Sciences. Founded in 1852, Loyola is one of 27 Jesuit colleges and universities in the United States and the first to bear the name of Saint Ignatius Loyola, founder of the Society of Jesus. |
| Diversity Statement | Loyola University Maryland strongly values the benefits that diversity brings to the workplace. In accord with its Ignatian values, the University is committed to creating and promoting a community that recognizes the inherent value and dignity of each person. Loyola University Maryland does not discriminate on the basis of race, sex, color, national or ethnic origin, age, religion, disability, marital status, sexual orientation, gender identity, genetic information, military status, or any other legally protected classification. The University recruits, hires, and promotes in accord with this policy and its Core Values. |
| Special Instructions to Applicants | Successful candidates for any staff, faculty, or administrative position at Loyola University Maryland will be subject to a pre-employment background check. Note: In some cases, experience and/or education may be substituted for requirements. |
| Quicklink for Posting | https://careers.loyola.edu/postings/7121 |
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